Auditorium Hall Permission Letter: 4 Free Templates

An organization, a drama 🎭 or dance 🩰 academy may come across a situation where they need an auditorium for a grand performance but don’t have one of their own. You can certainly ask ❔ the respective authorities of your locality and institution to permit the use of the auditorium. 

When you live in a big complex with an auditorium in it, you should write a permission letter to use the auditorium to be in charge of the complex. Let’s find out more about this letter format. 

What to Write in a Permission Letter For Using Auditorium 

Have a big performance coming up? Well, use this guide to write ✍️ a permission letter for using the auditorium to the head of your institution and perform your heart out. What to write in this letter?

There are a few things that should be written; let’s look 👁️ through these points to understand them.

  • First and foremost, begin the letter 📝 by introducing yourself. Write your name, position in the institution, or house number in the complex. Simply give a few identifiable details with your full name 🪪. 
  • The next thing to do is recognize your intentions for writing ✒️ this letter. What is that? Well, you simply have to state that you write to seek permission to use the auditorium.
  • As you clarify your intentions, you should assert the name of the event 🎩🍾 for which you have made this request. State the date of the event in this sentence. 
  • You need to explain more about this event. Authorities will agree 👍 to your request once they have acquired the complete idea 💡 about the happenings that you would conduct in their auditorium. 
  • You should briefly list down all the events that will be a part of this program. Whether you plan 💬 to conduct a performance, dance, singing, or conduct ceremony. 
  • Write the duration ⏳for which you need to use the auditorium. 
  • Assure the addressed recipient that no 🙅‍♀️ harm will be caused to the property during this event. Furthermore, state that you will be ready to bear the responsibility of any mishap. 
  • Inquire whether using the auditorium will have some charges 💸 or one can use it for free of cost. 
  • About all the above-mentioned details, request 🙏 the addressed recipient to grant permission to use the auditorium.
  • Show your interest 😁 in getting this request accepted.
  • End the letter with the hope 🌻 of receiving a positive response and close the letter with a thank you. 

How to Write a Permission Letter For Using Auditorium (Tips)

How can you make amends in this letter? There are a few tips that will help you in enhancing this letter ✉️. Such tips will get you better chances of getting the permission letter accepted ✅. 

Honestly explain the event to be organized in the auditorium 

To get your permission confirmed, you should be honest and explain 🗣️ the event you wish to organize in the auditorium in detail. The charge of the auditorium could run a check before affirming your request, and the smell of lies could prevent him from granting the permission. 

Polite and respectful

Write 🖊️ the entire letter in a polite and respectful tone. When you write a requesting letter, your tone should be polite and generous at all times. 

Highlight your enthusiasm and interest

The more you show your enthusiasm and interest 🤩 in conducting this event in the auditorium, the better impact you will make on the reader. 

Template: 1

Permission Letter for Using Auditorium

To,

(Name of the sender)

(Designation of the respective person)

(Name of the address)

Subject- Letter of Permission for Using Auditorium

Respected madam/sir,

This letter is to inform (mention the name of the organization or agency) that I (mention your name) from (mention the place where you are staying) wanted to do a family function at our society auditorium. I and my husband live here alone for our office work.

We have some family rituals to do due to which both of our family members are coming and they wanted to do this function at our place and to conduct this function we want permission from society authority to use our society auditorium to conduct this ceremony.

We assure you that ceremony will be organized maintaining very rules and regulations made by the society.

There will be no damage to the used products and we will take care of every material properly. I also assure you that we will not create any unnecessary problems for the society members or the people. This will be a total family function with a few of our guests.

This letter is to request you for granting us permission to conduct our ceremony at the society auditorium. This will be a great help to me and to my family. We will be highly obliged to you.

For any further information or queries, you can reach me at (mention phone number) or through an email (mention email address).

Thanking you

Sincerely

(Name of the sender)

permission letter for using auditorium

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Template: 2

Permission Letter for Using Auditorium

To

[Mention the name of the addressee]

[Mention the designation of the addressee]

[Mention the address of the addressee]

[Mention the date]

Subject: Letter of Permission for Using Auditorium.

Dear Sir / Madam,

With due regards, I like to inform you that I [mention your name] am a resident of [mention the name of the housing society]. My house number is [mention the hose or flat number].

I wish to organize a small get-together for the occasion of [mention the occasion to be held] on [mention the date]. It will be a very close-knit affair.

I wish to have this get-together at our society’s auditorium. For the same, I seek your permission.

The party will start at [mention the start time] and it will get over by [mention the end time]. 

I assure you that there will be no damage done to the property belonging to society. I will also ensure that no one else faces any sort of trouble. 

I would request you to permit for the reason mentioned above. Also, please tell me the other required formalities I need to follow. If there are any security deposits to be made I will do the same.

I will be highly obliged if you kindly grant me the above permission and let me have the ceremony [mention the name of the ceremony] in a secure atmosphere. 

I will be waiting for your kind response of permission. I will be available at [mention your contact number]. You can also send me a mail on [mention the mail id].

Thanks,

Regards,

[Handwritten Signature]

[Mention your name]

[Mention your contact details]

[Mention the date]

permission letter for using auditorium

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Template: 3

Permission Letter for Using Auditorium

To

[Mention the name of the addressee]

[Mention the designation of the addressee]

[Mention the address of the addressee]

[Mention the date]

Subject: Letter of Permission for Using Auditorium.

Dear Sir / Madam, 

On the occasion of [mention the name of the occasion], I [mention your name] would like to seek your permission to use the auditorium owned by the housing society. The [name of the occasion] will be held on [mention the date]. 

It will be a close family occasion comprising of very few close attendees. The occasion will be a whole day affair, starting from [mention the starting time of the occasion] and will end by [mention the end time of the occasion]. 

We all are aware of this Covid situation so remembering it; we will be following all the guidelines mentioned by the government as well the guidelines laid by the housing society.

I also assure you that all the belongings and property of the auditorium will be taken care of from my end. If any damage is caused to the property, it will be taken care of from my end.

It will be very kind of you by giving me permission to use the auditorium for the [mention the occasion]. According to my knowledge, during this pandemic, your auditorium is the only safe and secure place for me and my family.

I am looking forward you to acknowledging my request. Please mention all the required rules to be followed and all other instructions.

Thanks,

Regards,

[Handwritten Signature]

[Mention your name]

[Mention your contact details]

[Mention the date].

permission letter for using auditorium

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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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