Permission to Be Absent from Work Letter: 4 Templates

Being an employee of an organization, it might so happen that sometimes you need to take leaves due to certain reasons which you cannot ignore, particularly if it involves your family and for that, you require permission from your boss first.

Writing such a letter you have to be very careful so that you can state your reason without spoiling your image. To assist you in this mission, I have created certain effective sample letters which you can refer to.

Template: 1

Permission to Be Absent from Work Letter

 [Name of sender]

[Designation of the respective person]


[Name of addressee]

Subject: Letter for Permission to Be Absent from Work

Respected sir/madam,

This is to inform you that I wanted to take leaves from work for a few days. I [mention your name] the [mention the designation of yours] at [mention name of the company or the organization] wanted to take leaves from [mention date and time according to you] to [mention date according to you] I am having a family function at my native home and for that I have to take leaves for few days.

This function is very much important for our family as it will be conducted by our grandparents and according to them, all the family members have to be present at the function. [Give reason for your leaves according to you in your own words, this is just an example given].

I can understand due to my leaves my current project will get delayed but I promise you that as soon as I will come back I will complete it as quickly as possible.

I would like to prior apologize for my leaves and the inconvenience that my team will face. I will work harder from now and will complete my assigned work as soon as possible. 

Lastly, I would like to say kindly accept my permission letter so that I can attend the function. I will be highly obliged to you.

Thanking you

Yours faithfully,

[Sender Name]

-permission to be absent from work letter

Download Template :
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Template: 2

Permission to Be Absent from Work Letter

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]

[Recipient’s Name]
[Recipient’s Position/Title]
[Company/Organization Name]
[Company/Organization Address]
[City, State, ZIP]

Subject: Request for Permission to Be Absent from Work

Dear [Recipient’s Name],

I am writing to formally request permission to be absent from work on [date(s)] due to [reason for absence]. I understand that my absence may cause inconvenience, and I apologize for any disruption it may cause to the regular operations of the company.

The reason for my absence is [provide a brief explanation of the reason]. [If applicable, mention any supporting documentation or evidence that may be required.]

I have taken all necessary steps to ensure a smooth transition of my responsibilities during my absence. [If applicable, mention the steps you have taken to delegate tasks or inform colleagues of your absence.]

I assure you that I will complete any pending assignments or tasks before my absence and will make arrangements for any ongoing projects or client needs. If there are any urgent matters that require immediate attention during my absence, please do not hesitate to contact me via phone or email, and I will make myself available to provide assistance or guidance remotely.

I understand the importance of maintaining productivity and minimizing disruptions to the workflow of the company. I will make every effort to minimize any negative impact caused by my absence and ensure a seamless resumption of my duties upon my return.

I kindly request that you consider granting me the necessary leave for the specified period. I am committed to fulfilling my responsibilities and contributing to the success of the company, and I assure you that this absence will not become a regular occurrence.

I appreciate your understanding and consideration of my request. If there are any concerns or questions regarding my absence, please do not hesitate to contact me. I will be happy to provide any additional information or clarification.

Thank you for your attention to this matter. I look forward to your favorable response.


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