Every kind of letter has a special format and these approval letters also have a proper format that can easily express the message. Now here we have discussed some sample letters regarding letters of approval for maternity leave.
While writing this letter first you have to congratulate her and then inform them about the details of this leave and when she will join again. Now if you are facing some problems while writing this letter then you must take help from our below letters.
Letter Template: 1
Maternity Leave Approval Letter
[Date]
To,
[Designation]
[Academy name]
[Address]
Subject: – letter of approval for Maternity leave
Respected Sir/Madam,
I (mention your name) would like to inform you that your requested maternity leave for [mention date] has been approved. Your re-joining date should be [mention date]. If you want to extend the holiday in the future, please inform your team leader in advance. Then the office will be able to make the right decision just in time.
Everyone knows how hardworking you are and how much effort you put into your work. You do everything well at the right time. But before you go, the tasks that have been assigned to you will be completed, and for future work make sure to complete all the necessary things which will be needed before going.
[Mention name] of HR will be filling in for you during your absence. She/he is the most suitable employee for carrying out your duties when you are on maternity leave. You explain all your work to him/her so that he/she can handle all your work well after you leave. Make sure to clarify all his/her doubts before leaving.
The entire office wishes you the best of luck for your coming baby to the world. May you and your baby be healthy and safe. Many congratulations to you.
Sincerely,
[Sender Name]
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Letter Template: 2
Maternity Letter to Employer
[Mention the name of the sender]
[Mention the address of the sender]
[Mention the contact details]
[Mention the Email address]
[Mention the date]
Subject- Maternity letter to employer.
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the contact information]
Dear [Mention the name of the recipient],
I am [Sender name], and I work in [Name of the department] as [Sender designation]. Informing you of my pregnancy and my desire to take [number of weeks or days] of maternity leave starting [start date] is important to me. I’ll start working again on [reporting date]. Upon my return from leave, I don’t anticipate any difficulties performing my job in the same manner.
As per the company’s maternity leave rules, I am eligible for [Number of days/weeks/months] of leave before delivery and [Number of days/weeks/months] of leave after delivery. My expected delivery date is [Sender delivery date], and I plan to use my entire entitlement in order to take care of myself and my newborn baby as advised by my doctor.
During my absence, I’ll be reachable through email and my personal cell phone at [email address] and [mobile number]. If you need to talk to me about anything professional, please do. If I need to submit any paperwork before taking a leave of absence, do let me know.I appreciate your thoughtful thinking. I’m hoping you’ll give my request some thought.
my sincere thanks
[Mention the name of the sender]
[Mention the phone number]
[Signature]
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Letter Template: 3
Maternity Letter to Employer
[Mention the name of the sender]
[Mention the address of the sender]
[Mention the contact details]
[Mention the Email address]
[Mention the date]
Subject- Maternity letter to employer.
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the contact information]
Dear [Mention the name of the recipient],
This is to let you know that from (Mention the date/month/year) to (Mention the date/month/year), I’ll be on a (Mention the numbers) week maternity leave. My due date is set for (Mention the date/month/year). I’ll be going back to work (Mention the date/month/year).
I’ll do all in my power to finish all open tasks before taking a break. I recommend (Mention the name of the person) as the person to lead the project while I’m away. I have spoken with her about my workload and daily tasks in accordance with our spoken conversation. During the leave period, you can reach me at (Mention the email id) or (Mention the phone number) on my mobile.
I should be able to finish this project before I go on leave. I will also, to the extent possible, be managing the project [Insert the name and any additional specifics of the project] from home. I propose Mr./Ms. [ Mention the name of the person] to oversee the project while I’m away. [Include this information if you want to work from home].
I appreciate you taking a look at my leave request and allowing me to take some time off work to take care of myself and my new baby. My pregnancy certificate is included with my application. If there are any further formalities, do let me know.
my sincere thanks
[Mention the name of the sender]
[Mention the phone number]
[Signature]
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Letter Template: 4
Maternity Letter to Employer
[Mention the name of the sender]
[Mention the address of the sender]
[Mention the contact details]
[Mention the Email address]
[Mention the date]
Subject- Maternity letter to employer.
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the contact information]
Dear [Mention the name of the recipient],
I’m writing to you to let you know that I’m pregnant and that I plan to take a (Mention the numbers) week leave of absence from work. You will find a medical form with my doctor’s pregnancy confirmation inside this letter. Barring any unforeseen issues, I plan to start my maternity leave on (Mention date/month/year), and return to work on (Mention the date/month/year). I will make every effort to finish all work that is currently incomplete by February (Mention the numbers) and make up for my absence when I return in May.
I’ve had some issues with this because [explain the issue, e.g., colleagues seem resentful of time off for my antenatal appointments or no changes have been made to my working conditions and this is causing health problems] or because I feel like I’m being treated unfairly because I had to take some time off sick with my pregnancy.
If there are any modifications to this plan, I will let you know as soon as I can. I appreciate your thoughtfulness in this matter because I’ll need time off to recover from giving birth, form a bond with my child, and go to all of my follow-up appointments with my healthcare specialists. During my maternity leave, you can reach me by phone at (Mention the phone number) or by email at (Mention the email id).
my heartfelt thanks,
[Mention the name of the sender]
[Mention the phone number]
[Signature]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 5
Maternity Letter to Employer
[Mention the name of the sender]
[Mention the address of the sender]
[Mention the contact details]
[Mention the Email address]
[Mention the date]
Subject- Maternity letter to employer.
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the contact information]
Dear [Mention the name of the recipient],
I’m writing to officially inform you of my pregnancy and to inform you that I plan to take a (Mention the numbers) week maternity leave. I’m expecting on (Mention the date/month/year), and would like to work through that date, preferably starting on a work-from-home basis on (Mention the date/month). If nothing unexpected happens, I plan to be back at work on (Mention the date/month).
I’m going to do all in my power to finish my top priorities before starting my maternity leave. Please use this as the start of a debate on how to handle my work; nonetheless, I advise (Mention the name)and (Mention the name) to be in charge of my top priority work while I am away. I will try my best to finish all of the work that is presently in progress prior to my leave. I’m willing to collaborate with you to develop a strategy for dividing up my responsibilities.
You can reach me at (Mention the phone number) or (Mention the email id) while I’m on vacation. After the first (Mention the numbers) weeks of leave, I’ll check my email on a regular basis. If you require a doctor’s note or any other information from me, please let me know. Given that pregnancies can be unpredictable, I’ll let you know if anything changes. I appreciate you letting me spend this time with my infant.
I appreciate it,
[Mention the name of the sender]
[Mention the phone number]
[Signature]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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