Maternity Letter to Employer: 4 Templates

You should submit a maternity leave application to your employer in order to inform them of the date and duration of your pregnancy and birthing leave. Your company’s leave policies may stipulate that in order to qualify for maternity benefits, you must timely notify your employer of your leave intentions. 

Letter Template: 1

Maternity Letter to Employer

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Maternity letter to employer.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I am [Sender name], and I work in [Name of the department] as [Sender designation]. Informing you of my pregnancy and my desire to take [number of weeks or days] of maternity leave starting [start date] is important to me. I’ll start working again on [reporting date]. Upon my return from leave, I don’t anticipate any difficulties performing my job in the same manner.

As per the company’s maternity leave rules, I am eligible for [Number of days/weeks/months] of leave before delivery and [Number of days/weeks/months] of leave after delivery. My expected delivery date is [Sender delivery date], and I plan to use my entire entitlement in order to take care of myself and my newborn baby as advised by my doctor.

During my absence, I’ll be reachable through email and my personal cell phone at [email address] and [mobile number]. If you need to talk to me about anything professional, please do. If I need to submit any paperwork before taking a leave of absence, do let me know.I appreciate your thoughtful thinking. I’m hoping you’ll give my request some thought.

my sincere thanks

[Mention the name of the sender]

[Mention the phone number]

[Signature]

Maternity Letter to Employer

Letter Template: 2

Maternity Letter to Employer

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Maternity letter to employer.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

This is to let you know that from (Mention the date/month/year) to (Mention the date/month/year), I’ll be on a (Mention the numbers) week maternity leave. My due date is set for (Mention the date/month/year). I’ll be going back to work (Mention the date/month/year).

I’ll do all in my power to finish all open tasks before taking a break. I recommend (Mention the name of the person) as the person to lead the project while I’m away. I have spoken with her about my workload and daily tasks in accordance with our spoken conversation. During the leave period, you can reach me at (Mention the email id) or (Mention the phone number) on my mobile.

I should be able to finish this project before I go on leave. I will also, to the extent possible, be managing the project [Insert the name and any additional specifics of the project] from home. I propose Mr./Ms. [ Mention the name of the person] to oversee the project while I’m away. [Include this information if you want to work from home].

I appreciate you taking a look at my leave request and allowing me to take some time off work to take care of myself and my new baby. My pregnancy certificate is included with my application. If there are any further formalities, do let me know.

my sincere thanks

[Mention the name of the sender]

[Mention the phone number]

[Signature]

Maternity Letter to Employer

Letter Template: 3

Maternity Letter to Employer

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Maternity letter to employer.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m writing to you to let you know that I’m pregnant and that I plan to take a (Mention the numbers) week leave of absence from work. You will find a medical form with my doctor’s pregnancy confirmation inside this letter. Barring any unforeseen issues, I plan to start my maternity leave on (Mention date/month/year), and return to work on (Mention the date/month/year). I will make every effort to finish all work that is currently incomplete by February (Mention the numbers) and make up for my absence when I return in May.

I’ve had some issues with this because [explain the issue, e.g., colleagues seem resentful of time off for my antenatal appointments or no changes have been made to my working conditions and this is causing health problems] or because I feel like I’m being treated unfairly because I had to take some time off sick with my pregnancy.

If there are any modifications to this plan, I will let you know as soon as I can. I appreciate your thoughtfulness in this matter because I’ll need time off to recover from giving birth, form a bond with my child, and go to all of my follow-up appointments with my healthcare specialists. During my maternity leave, you can reach me by phone at (Mention the phone number) or by email at (Mention the email id). 

my heartfelt thanks,

[Mention the name of the sender]

[Mention the phone number]

[Signature]

Maternity Letter to Employer

Letter Template: 4

Maternity Letter to Employer

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Maternity letter to employer.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m writing to officially inform you of my pregnancy and to inform you that I plan to take a (Mention the numbers) week maternity leave. I’m expecting on (Mention the date/month/year), and would like to work through that date, preferably starting on a work-from-home basis on (Mention the date/month). If nothing unexpected happens, I plan to be back at work on (Mention the date/month).

I’m going to do all in my power to finish my top priorities before starting my maternity leave. Please use this as the start of a debate on how to handle my work; nonetheless, I advise (Mention the name)and (Mention the name) to be in charge of my top priority work while I am away. I will try my best to finish all of the work that is presently in progress prior to my leave. I’m willing to collaborate with you to develop a strategy for dividing up my responsibilities.

You can reach me at (Mention the phone number) or (Mention the email id) while I’m on vacation. After the first (Mention the numbers) weeks of leave, I’ll check my email on a regular basis. If you require a doctor’s note or any other information from me, please let me know. Given that pregnancies can be unpredictable, I’ll let you know if anything changes. I appreciate you letting me spend this time with my infant.

I appreciate it,

[Mention the name of the sender]

[Mention the phone number]

[Signature]

Maternity Letter to Employer

Similar Posts:

Leave a Comment