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Letter to inform site visit- Sample Template

Your Name

Your Address

Street, City, State




[Mention the name]

[Mention the address]

City, State, Zip-code

Subject- letter to inform site visit

Dear Sir/ Madam

This letter is to confirm the discussed plan for the site visit. We inform you that our team will visit the site, before proceeding with other business dealings. We are expecting a date for the next week. We have decided on a particular date and that is [mention the date]. Please let us know if you are comfortable with the same. If you have any issues, please let us know.  A team of five members will visit the site and we will carry all our equipment. We will inform you in case of other needs. We expect the presence of two members from your team. It will be very helpful if you schedule the timings after 10 pm.

We are eager to visit the site and proceed with other business dealings. We hope of no other problematic issues. It’s been a pleasure working with your company and we expect better future days. Thanking you in anticipation.

Yours Sincerely,

[Name of the sender]

[Designation of the sender]

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