Inform employees of salary deduction Letter: 4 Templates

If the employee’s salary has been deducted, you must inform him about how much has been deducted from the actual amount. It would help if you described the cause of the salary deduction.

You can use this letter structure to share the information about the salary deduction. The reasons for salary deductions may vary from person to person. Further, you should also advise about how to avoid the salary deduction.

Letter Template: 1

Inform Employees of Salary Deduction Letter





Subject: letter to inform regarding salary deduction

Dear sir/madam,

This letter is to inform you that you have taken (mention days) of leaves of this month, out of which (mention days) were your casual leaves and (mention days) were your earned leave. (Describe the company leaves policy). 

We understand the emergencies that can occur, but we always advise our employees to inform us prior so that they may not have to face such inconveniences in the future.

(Describe the actual problem and situation).

As per the company’s policy, your salary for the (mentioned days) is been deducted, and the remaining salary is transferred to your account. 

It is always advised to the employees of our company to remain punctual to avoid any inconvenience.

If you have any further queries, do let us know. You can reach us at (mention phone number) or by email (mention email address). 


[Sender Name]

inform employees of salary deduction letter

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Letter Template: 2

Inform Employees of Salary Deduction Letter

[Your Company’s Letterhead]

[Employee’s Name]
[Employee’s Address]
[City, State, Zip Code]

Subject: Notice of Salary Deduction

Dear [Employee’s Name],

We hope this letter finds you well. We are writing to inform you about a necessary salary deduction that will be implemented starting from [Effective Date]. We regret any inconvenience this may cause and assure you that this decision has been taken after careful consideration and in response to [reason for salary deduction].

Effective from [Effective Date], there will be a deduction of [Deduction Amount/Percentage] from your monthly salary. The deduction will be in place for a period of [Duration/Number of months] until the situation improves or the specified circumstances change. We understand that this reduction may impact your financial commitments, and we sincerely apologize for any difficulties that may arise as a result.

The reason for this salary deduction is [Explain the reason for the deduction in a clear and concise manner]. It could be due to factors such as company-wide cost-cutting measures, economic challenges, financial constraints, or any other valid reason.

We assure you that we have explored all possible alternatives before resorting to this decision, and we are committed to taking every measure to restore normalcy as soon as possible.

We greatly value the contributions and dedication you bring to our organization, and it is our utmost priority to ensure the financial stability and sustainability of the company. By implementing this salary deduction, we aim to mitigate the adverse effects of the current circumstances while striving to maintain job security for all employees.

We understand that you may have questions or concerns regarding this salary deduction. Therefore, we encourage you to reach out to the Human Resources department or your supervisor for further clarification. We are committed to providing any necessary support or guidance to help you navigate through this challenging period.

Once again, we apologize for any inconvenience caused by this salary deduction. We appreciate your understanding and cooperation during this time. We remain dedicated to open communication and transparency, and we will keep you informed of any updates or changes regarding this matter.

Thank you for your ongoing commitment and contribution to the success of our organization. We truly value your dedication and resilience, and we are confident that together, we will overcome these challenges and emerge stronger.

Yours sincerely,

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