If you work in the item delivery 🚚 section of a company, you may have to compose an informed delivery date letter from time to time.
The purpose of this letter is simple and ➡️ straightforward, to inform the customer or client regarding the delivery date of the goods they have ordered.
However, like every letter, this, too, has certain guidelines to be followed. Jump in 👇
What to Write in an Inform Delivery Date Letter
A formal letter has certain guidelines and format that needs to be followed to draft it. Mistakes in a formal letter ✉️ are not appreciated. But you don’t need to worry about these things with this easy-to-understand guide given below. It will simplify your letter-writing process.
- It is a straightforward letter with the singular role of informing the client about the delivery of the ordered 📦 product. So, start writing the letter by thinking about this.
- You can also start by introducing yourself as an employee of the company or simply write ✍️ on behalf of the company without introducing yourself.
- Write the full name of the customer and mention all the details regarding his order. This will include the name of the products in the order, the order number 🔢 and the date on which the order was placed.
- You can also mention the details of 💲the payment, whether the payment has already been transferred through online mode or it will be done at the time of the delivery.
- After you make all the points clear regarding the order, start writing about the delivery date.
- In case the delivery 📅 date of the order has been preponed, write about the early delivery.
- However, if the delivery date has been delayed, you need to apologize 😔 for the same and show your efforts in delivering it as soon as possible.
- Share the reason behind the delay so that the person can understand the critical situation and the cause of the delay.
- Write the exact date and day of the delivery. If the timing of the delivery is also under your knowledge, inform the customer 👩 about that as well.
- Make the client feel customer about any queries and questions they may have. Share a contact 📞 number or customer care number for further inquiry.
- Thank the customer for placing the order and show your willingness to provide them with quality ✨ service and products in the future as well.
How to Write an Inform Delivery Date Letter (Tips)
As you decide on what to write 🖊️ and what to omit, follow these tips hand in hand. This will assist you in improving your letter writing and making a better impression on the reader.
Humble tone
Maintain a humble 😌 tone throughout the letter as these little steps build good relationships between the company and its customers.
Informative letter
Inform delivery date letter is an informative letter. Its sole purpose is to inform you about all those details that revolve around the order and its delivery. As you write this letter, keep this in mind 🤔 and do not go overboard.
Accurate Numbers
You will be dealing with a few dates and numbers as it is an information letter about the order delivery date. So be accurate ✅ while writing them, or your entire letter can turn into a failure.
Letter Template: 1
Inform Delivery Date Letter
[From]
[Address]
To,
[Address]
Subject: letter to information regarding the delivery date
Dear sir/madam,
This letter intends to inform you that we would like to request the delivery date for the materials we ordered to be delivered from (mention date) to (mention date). The project we are working on has been proceeding much more quickly than expected.
We would like to avoid unnecessary costs without any production, which is likely to happen if we don’t get the additional service a week earlier than expected. We are ready to pay the appropriate amount for this service.
If any further formalities need to be done, do let me know. You can reach me at (mention phone number) or by email (mention email address).
We shall be grateful to you if the delivery procedure of your service can be done as soon as possible. It will be a great help to our company.
We look forward to hearing from you.
Thanking you
Sincerely,
[Sender Name]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 2
Inform Delivery Date Letter
From,
[Mention the full name of the sender]
[Mention the full name of the company]
[Mention the job title]
[Mention the address]
[Mention the phone number and email address]
[Mention the relevant date]
To,
[Mention reference to all employees]
[Mention the name of the company]
[Mention the address of the company]
Subject – letter to inform the delivery date
Dear [mention reference to all employees],
With great pleasure and delight, I announce that your package for which you had placed the order on (mention the relevant date) will be arriving before time on (mention the relevant date) and we request be present to collect the same.
You at this moment informed that a special gift had been provided to celebrate this momentous occasion of (mention the relevant number of years) years of membership with our company.
We know the trust and confidence you had shown during this past (mention the relevant number of years) years, which is commendable in and of itself. Thus, this is why you deserve all the love from us.
We now only want you to have your precious time with your family and enjoy it to your heart’s content.
Best regards.
Sincerely,
[Mention the full name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 3
Inform Delivery Date Letter
From
[Mention the full name of the sender]
[Mention the full name of the company]
[Mention the job title]
[Mention the address]
[Mention the phone number and email address]
[Mention the relevant date]
To,
[Mention reference to all employees]
[Mention the name of the company]
[Mention the address of the company]
Subject – Letter to inform the delivery date
Dear [mention reference to all employees],
This letter is meant to state that your order will be arriving soon and we are very sorry for the delay. We fully expect that it was our fault because you could not receive the package on time and willing to compensate you for the same.
You would probably be disgusted with the company on [mention the relevant reason], and everyone associated with the company is also ashamed of the same. Our responsibility is to support and care for our company’s ethical and dedicated customers, and we failed to do so.
Being a responsible company is an essential duty, and we are sorry that we have been given this horrendous situation to tackle.
All of us know that we only hope and want the best for you to have a peaceful and prosperous life.
Best regards.
Sincerely,
[Mention the full name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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