Inform the Client of Employee Termination Letter: 4 Templates

As the employee may have been referred by your client to work in the company, you must see all things you need to discuss with the client. It would help if you were specific about describing the employee’s termination.

If you cannot write about it, you can get some ideas from this letter link. It will help you maintain professionalism in the letter and maintain healthy terms with the client.

Letter Template: 1

Inform the Client of Employee Termination Letter





Subject: letter to inform regarding change of an employee

Dear sir/madam,

The intent of this letter is to inform you that your contact person with our agency has been terminated. Unfortunately, the employee was not a good fit for our company. We cannot share the details due to the company’s policy.

We can simply inform you that as of [mention date], [mention employee name] is no longer employed by our company.  We are working as quickly as possible to transit all of your accounts to another associate.

 If you have any further questions, please contact us directly at [phone number] or by email (mention email address). We apologize for the inconvenience that this has caused you us. We regret your inconvenience. We will get back to you as soon as possible. 

Thanking you


[Sender Name]

inform the client of employee termination letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 2

Inform the Client of Employee Termination Letter

[Your Name]
[Your Company Name]
[Company Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Client’s Name]
[Client’s Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Notification of Employee Termination

Dear [Client’s Name],

I hope this letter finds you well. I am writing to inform you of a recent development regarding one of our employees who has been working closely with your company. It is with regret that I must inform you of the termination of [Employee’s Name]’s employment at [Your Company Name].

[Provide a brief explanation of the reason for the termination.]

After careful consideration and due process, we have made the difficult decision to terminate [Employee’s Name]’s employment due to [reason for termination, such as poor performance, violation of company policies, or restructuring]. This decision was not taken lightly, and we understand the potential impact it may have on our business relationship with you.

[Assure the client that the termination will not affect the quality of service provided.]

Please be assured that we are committed to maintaining the high standard of service that you have come to expect from [Your Company Name]. We have taken the necessary steps to ensure a smooth transition and minimize any disruption to your operations. [Mention if a replacement has been assigned or if alternative arrangements have been made to handle the client’s needs.]

[Address any concerns or questions the client may have.]

We understand that you may have questions or concerns regarding this matter. We are more than happy to address any queries you may have and provide any necessary information to ease the transition. Please do not hesitate to contact me directly at [Your Phone Number] or [Your Email Address].

[Express gratitude for the client’s understanding and continued support.]

We value our relationship with you as our client, and we are committed to maintaining open lines of communication and ensuring your satisfaction. We appreciate your understanding and ongoing support during this challenging time.

Thank you for your attention to this matter. We look forward to continuing our partnership with your company and providing you with exceptional service in the future.

Yours sincerely,

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