You must have reason to call for the meeting in the office or the society building. In the letter, you must mention the date and time of the meeting and the topic that will be discussed in the meeting.
This letter template will show you the right steps to discuss the meeting. You must inform the following people who are expected to be a part of the meeting and ask for further points from the invitees.
Letter Template: 1
[Name the sender]
[Name of the company]
[Title of the job]
[Address, zip code]
[Phone]
[Email]
[Date]
[Name of the recipient]
[Name of the company]
[Title of the job]
[Address, zip code]
Sub- Information about the meeting
Dear [name of the recipient],
I would like to inform you that a meeting has been scheduled on [date] to discuss [meeting topic] for the employees of [department name] department. We will meet at [location] on [time].The following people are needed to present in this meeting.
[Their names]
I assign you to make them notified about this meeting. This meeting is going to be an important one. The following points will be discussed.
[Points].
Please let me know if you would like to add anything to the list above. All kinds of suggestions and questions are welcomed. You are also informed that [person’s name] from [department name] department will also be present in this meeting.
You are requested to inform me about the attendance of the mentioned people. Please make sure that everyone is on time. Let everyone know that I do not want any kind of inconvenience.
With regards.
Sincerely,
[Name of the sender].
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