employee inviting them to disciplinary appeal hearing letter Templates

Before taking any disciplinary action against the employee in the organization, you can actually ask the candidate to bring the necessary documents to the organization to prove himself innocent.

This letter structure has the necessary elements to make it easier to convince the employee to the invitation to the disciplinary appeal hearing. You can highlight how the employee’s misconduct has threatened the organization’s moral values and keep yourself free from crime. 

Letter Template: 1


[Name of the recipient],

[Mention Designation and department],


        Sub: Inviting the employee/s to attend the disciplinary appeal hearing

       Dear candidate,

We are sending this letter to you as an invitation to attend the legal meeting of our company for your misconduct and misbehaving on our organization premises. You are invited to the appeal for your innocence in this hearing procedure of this problem on the day of (mention the date).

As per the meeting by our governing body with the legal team, we are sending you this letter to give you a chance to plead for your innocence by attending this hearing procedure. You are requested to bring all the related documents of this incident. We hope you will attend this meeting and will be able to prove your innocence.

We have repeatedly warned you by various processes to change your behavior towards this organization and its employees. We are attaching some details regarding this matter (mention the details and particular date and time when the warnings were given and the results took place).

Your serious misconduct had occurred a serious situation and a loss of employee morals for our organization.  We hope that you will be able to prove your innocence and make yourself free of this crime.

Hope you will take this letter seriously and attend the meeting to prove yourself an innocent person.

Thank you very much,


    [Name of the sender],

     [Designation of the sender],

    [Organisation name]

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