Reprimand For Not Attending A Meeting Letter Templates

Every employee must attend any departmental or other company meetings if invited. When the authority can notice that anyone is absent from an important meeting, they must send a letter of reprimand for this purpose.

Now here we will help them by enlisting some sample letters regarding letters of reprimand for not attending a meeting. 

Letter Template: 1

Reprimand for Not Attending a Meeting Letter


[Name of the recipient],

       [Address of the recipient],


Sub: Letter of reprimand for not attending a meeting

Dear (Sir /Madam),

This letter is a reprimand letter to make you aware that you could not attend the meeting on (mention the date of the meeting); hosted by our department of (mention the department’s name). We are waiting for preliminary information from you.

But we are very sorry to say that we did not receive any in time, which has presented a very bad example before our other members and employees. This negligence has also harmed the good name of our department as well our company.

We always value sincere workers. Therefore we are giving you this warning to change your conduct to help us in the future growth of our company.

We hope if you encounter any queries about this letter, you can contact the authority in charge (mention the name and designation of the contact person). Hope you will realize the purpose of this letter and change your casual attitude.

Hope to see your sincere involvement in the future.

Thank you very much,


[Name of the sender],

[Name of the Organisation]

reprimand for not attending meeting letter

Download Template :
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Letter Template: 2

Reprimand for Not Attending a Meeting Letter

[Your Name]
[Your Position]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]

[Employee’s Name]
[Employee’s Position]
[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Reprimand for Not Attending a Meeting

Dear [Employee’s Name],

I am writing this letter to express my disappointment regarding your absence from the [Meeting Name] that was scheduled on [Meeting Date] at [Meeting Time]. It has come to my attention that you did not attend the meeting without any prior notification or valid reason.

As an employee of [Company Name], it is essential that you prioritize attendance and active participation in all scheduled meetings. Attending meetings not only demonstrates your commitment to your role but also contributes to effective communication, collaboration, and the overall success of our organization.

Your absence from the [Meeting Name] has created inconveniences and hindered the progress of important discussions and decision-making processes. It is crucial for all employees to be present at meetings as they provide opportunities to exchange ideas, share updates, and address any challenges or concerns collectively.

I must emphasize that failure to attend meetings without a legitimate reason or prior approval is considered a breach of professional conduct and negatively impacts team dynamics and workflow. It is important for all employees to respect their colleagues’ time and the significance of scheduled meetings.

I expect you to take this reprimand seriously and ensure that such instances of unexcused absences do not occur in the future. Please be reminded of your responsibilities as an employee, including punctuality, adherence to company policies, and active participation in all necessary meetings and discussions.

I encourage you to reflect on the importance of attending meetings and the impact it has on your professional growth and our collective success. Should you encounter any challenges that may hinder your attendance, it is crucial to inform your supervisor or the relevant parties well in advance, providing a valid reason for your absence.

Please consider this letter as a formal reprimand for your failure to attend the [Meeting Name]. I trust that you will take this matter seriously and make the necessary adjustments to avoid such incidents in the future.

If you have any questions or require further clarification regarding this matter, please do not hesitate to reach out to me or your immediate supervisor. We are here to support you and guide you towards improvement.

Thank you for your attention to this matter, and I expect to see a positive change in your future commitment to attending and actively participating in all scheduled meetings.

Yours sincerely,

[Your Name]
[Your Position]
[Company Name]

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