Reprimand For Late Submission Letter: 4 Template

If your company or organization wants to reject someone’s application due to late submission of documents and for any other reason, then as an authority member, you have to write a letter of reprimand.

Here while writing your letter you have to mention the rules and regulations of your company, and why you don’t prefer the delay in submission, and also some other words. If you are unable to create a format, then use our below sample letters.

Letter Template: 1

To,

[Name of the recipient],

[Address of the recipient],

[Date],

Sub: Letter of reprimand for late submission 

Dear (Sir/Madam),

This letter serves as a reprimand letter to alert you in advance on behalf of our institution (mention the name of the company/institution) that we are very sorry to inform you that you are unable to submit the required documents in time, which has made us unable to proceed further. We hope you have read carefully the rules and regulations we mentioned about the time period of submitting the required documents.

As a result, we are going through the pain of sending this letter to inform you that we cannot process your application. If you have any query about this problem, you can contact the authority in charge (mention the name and designation of the contact person). Hope you will realize our problems and hardships.

Hope to see your acceptance regarding this problem.

Thank you very much,

Regards,

[Name of the sender],

[Designation],

[Organisation name].

reprimand for late submission letter

Letter Template: 2

To,

[mention the full name of the recipient]

[mention the address of the recipient]

[mention the relevant date]

Subject – Letter of reprimand for late submission

Dear [mention the full name of the recipient],

You are hereby notified that your application has not been processed because of the late submission of the specified documents. All the documents submitted must also be attested by the concerned authority, and unattested documents will be immediately canceled on evaluation. 

You are informed that any fees submitted by you will not be refunded, and if you intend to reapply, then you would have to do that through a separate application form and submit all the documents specified in the form along with the revised fees mentioned in the said form.

All application procedures are done online, and you told me that offline services had been closed since last year.

Further, you have been sent a mail detailing the complete application procedure as had been requested by you, and you are requested to kindly go through the entire process thoroughly and then proceed with the application.

Regards,

[mention the full name of the sender]

[mention the designation of the sender]

[mention the full name of the entity]

reprimand for late submission letter

Letter Template: 3

To,

[mention the full name of the recipient]

[mention the address of the recipient]

[mention the relevant date]

Subject – Letter of reprimand for late submission

Dear [mention the full name of the recipient],

Your application for [mention the relevant purpose] has been rejected by the institution as the documents had been submitted by you after the last date of submission, and so you are told to file a fresh application with all the necessary documents and submit the same within the specified period.

The institution functions in an ethical and professional manner, and it expects people associated with its name to behave in a similar way. You are being clearly told that if your application is inappropriate for the second time, you will not be allowed to apply for [mention the relevant purpose], and you would have to wait till next year to apply again.

You are also informed that you should collect the rejected application and the documents submitted with them from the office. In case of any further queries please do not visit the office premises as all necessary information is available on the institute’s official website and you are required to visit the site for all application purposes.

Regards,

[mention the full name of the sender]

[mention the designation of the sender]

[mention the full name of the entity]

reprimand for late submission letter

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