Reprimand Letters: 22 Templates

Letter Template: 1

Reprimand for Dress Code Violation Letter

[Sender’s name]

[Company name]

[Designation]

[Address, zip code]

[Phone]

[Email]

[Date]

[Recipient’s name]

[Company name]

[Designation]

[Address, zip code]

Sub- Reprimand for dress code violation.

Dear [recipient’s name]

It has come to our notice that you have been ignoring the dress code guidelines of our company. We saw that on several days during the last [week/month] you were not wearing uniform in the office premises during working hours. So this letter is our official reprimand letter for violating the dress code.

You know this is a clear violation of the dress code policy of our company. As an employee, you have no right to violate this policy and any company’s policies. Such a violation of the dress code policy may invite other employees to violate other rules and regulations of this company.

It can affect our disciplinary system very badly. So, you are instructed to follow the dress code of our company. If you do not do so, we will take strict action against you.

One copy of this letter is enclosed, and please sign this copy as an acknowledgment of receipt of this letter.

Sincerely,

[Sender’s name]

reprimand for dress code violation letter

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Letter Template: 2

Reprimand for Poor Communication Letter

[Sender’s name]

[Company name]

[Designation]

[Address, zip code]

[Phone]

[Email]

[Date]

[Recipient’s name]

[Company name]

[Designation]

[Address, zip code]

Sub- reprimand for poor communication.

Dear [recipient’s name],

With great discomfort and dissatisfaction, I am writing you this letter, which will serve as an official reprimand letter for our poor communication.

As we all know, poor business communication cannot assure profit for both of our companies. But while having business with your company, our company has been a prey of poor communication.

According to our signed contract, your company has agreed to have business with us by providing goods and services.

But when we need your help, we cannot reach your company, and in case we inform you about our needs, your company always delays providing us with the services. We are facing this problem only because of poor communication between us.

This kind of problem is not accepted by a reputed company like yours. Please take the necessary steps to solve this problem immediately. Otherwise, we have to think twice about have business with your company. Waiting for your response.

Sincerely,

[Sender’s name].

reprimand for poor communication letter

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Template: 3

Reprimand Letter for Cash Shortage

[Sender’s name]

[Company name]

[Designation]

[Address, zip code]

[Phone]

[Email]

[Date]

[Recipient’s name]

[Bank name]

[Designation]

[Address, zip code]

Sub- Reprimand for Cash Shortage.

Dear [recipient’s name],

This letter is to bring your notice an untoward experience which I had on [date] while withdrawing money from your bank. So, through this letter, I am reprimanding the unfortunate treatment of your bank.

On [date] I went to your bank to withdraw [amount] for an emergency purpose. But one of your staff told me that I could not get [amount] as there was a shortage of cash in your bank on that day.

I desperately wanted that money, so I requested your staff to manage the cash but [he/she] rejected my request and sprightly said that [he/she] could not help me. I wanted cash withdrawal of [amount] which was within the permissible limit according to banking regulation but your bank failed to provide me with that cash money. This is very disheartening.

Such service is not at all good for the reputation of your bank. Please take immediate action to solve this matter to provide good services to your customer.

Sincerely,

[Sender’s name].

 reprimand letter for cash shortage

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Letter Template: 4

Reprimand for No Call No Show Letter

[Sender’s name]

[Company name]

[Designation]

[Address, zip code]

[Phone]

[Email]

[Date]

[Recipient’s name]

[Bank name]

[Designation]

[Address, zip code]

Sub- reprimand for no call no show.

Dear [recipient’s name],

This is an official reprimand letter to you for your absence from work without notifying your higher authority.

It has come to our attention that you were absent on [date], but it seemed needless to you to ask for that leave from your higher authority. This kind of irresponsible behavior is not at all acceptable to you.

As per our company’s rules and regulations, you must need the permission of your higher authority to have a leave.

But despite knowing this rule, neither you apply for rest nor notify any of us about your absence on [date]. Such action of yours cannot be tolerated by our company. This kind of behavior is strictly prohibited.

We are warning you not to do such reckless behavior again. Otherwise, we will strictly handle such cases and punish you. Contact me if you have any questions regarding this matter.

Sincerely,

[Sender’s name].

reprimand for no call no show letter

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Letter Template: 5

Reprimand to Teacher Letter

To,

[Mention recipient name]

Dear sir/madam,

This letter is to inform you that I was going through the evaluation forms submitted by the students of class [mention class and section]. I intend to let you know that our students’ views about you have become a matter of concern.

Several students have informed me about your inattentiveness in class. Some students are of the view that they cannot understand what you teach.

It is not my intention to remind you about your responsibilities, but it is your duty to be prepared for your class. I expect you to give them what they deserve, i.e. meaningful lessons.

And do your lessons complete before teaching them so that they can understand what you are teaching. Kindly look into this matter and try to enhance your teaching methods.

To discuss the matter in detail, I would request you to visit my office at [mention time and date].

Sincerely,

[Sender Name]

 reprimand to teacher letter

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Letter Template: 6

Reprimand for Disrespect Letter

To,

[Mention recipient name]

Dear sir/madam,

This letter informs you that I heard about your disrespectful behavior towards your co-worker. I want you to know that I am concerned about the team’s views on you. Many of them have said against you, you are not friendly with them, your work is not on time, and you disrespect others at the office premises. 

I should not be reminding you, but you must behave appropriately on the office premises or with your co-workers. I expect you to work properly with your team. And try to concentrate on your given project and work accordingly. Kindly look into this matter and try to improve it.

We need to discuss the matter immediately, and for that, I would like to meet you personally on [mention date and time].

Sincerely,

[Sender Name]

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Letter Template: 7

Reprimand for Student’s Letter

To,

[Mention recipient name]

Dear students

This letter informs all of you that I was going through the complaint letter submitted by the students of class [mention class and section]. I want all of the class students [mention class] to know that your behavior of yours will not be accepted.

Several students have complained that you all appeared rude on the school premises. Many of them are also feeling uncomfortable with you all. Being the senior-most class doesn’t mean you will disrespect your juniors or other mates.

I should not be reminding you, but it is your duty to help your juniors being the senior-most class. I expect you to help them in every field. Kindly look into this matter and behave properly with your schoolmates.

I want to discuss this issue further with all of you. Please visit my office before school ends.

Sincerely,

[Sender Name]

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Letter Template: 8

Reprimand for Employee Letter

To,

[Mention recipient name]

Dear sir/madam,

This letter informs [mention candidate name] that I heard about your unacceptable behavior towards your colleagues. I want to inform you that I am concerned about how most of the team thinks about you. Many of them have given unacceptable feedback to you [be specific like- you are not friendly with them, your work is not on time, you disrespect others at the office premises]. Give your reason.

I should not be reminding you, but it is your duty to behave properly on the office premises or with your colleagues. I expect you to work properly with your team. And try to concentrate on your given project and work accordingly. Kindly look into this matter and try to improve it.

We need to discuss this issue immediately, and for that, I would request you to meet me at [mention date and time].

Sincerely,

[Sender Name]

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Letter Template: 9

Reprimand for Poor Attendance Letter

To,

[Mention recipient name]

Dear sir/madam

This is a letter for your failure to perform the required functions of your position by attending work on time and as scheduled. You have been arriving late for work consistently. (Mention your own reason).

Time is an important factor as we are committed to serving our customers flawlessly at [mention company name], and this attendance is unacceptable. This includes both an inconvenience for your co-worker, disrespect for their schedule, and creating overtime expenses for your employer.

This written reprimand reminds you of the importance of your attending work on time and as scheduled. Attendance at work, on time and as scheduled, is the basic requirement for every employee. Continuing this behavior towards your work will result in further disciplinary action being taken and including employment termination.

Kindly look into this matter and try not to repeat it again in the future.

Sincerely,

[Mention Name]

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Letter Template: 10

Reprimand for Abuse of Sick Leave Letter

[From]

[Address]

To,

[Address]

Subject: letter of reprimand for abuse of sick leaves

This is a letter of reprimand concerning your abuse of sick leaves problems. Your uneven attendance is beginning to affect other parts of your job, making improvement even more difficult.  Your attendance records indicate that since [mention date], you have used a total of [mention days] on [mention date].

As I noted in our meeting, your continued absenteeism is of serious concern. Consider this letter as a written warning that if excessive sick leave usage continues, you will be placed of a medical certificate requirement. You may also receive a less than good rating on your performance appraisal in the area of “attendance.” 

Your good health and presence at work are very important to us and are essential for the smooth operation of the department. Kindly look into the matter and try not to repeat it again.

Sincerely,

[Sender Name]

letter of reprimand for abuse of sick leave

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Letter Template: 11

Reprimand for Bad Attitude Letter

To,

[Mention recipient name]

Dear sir/madam,

This letter is to inform you that your team leader has reported some concerns over your bad attitudes towards him/her. You have not been able to meet your deadlines, due to which your team lead had to speak to you. Rather than explaining to him/her your reasons and apologizing, you behaved rudely and disrespected him/her. This is not the way you will behave with any of your co-workers.

Please change your behavior towards your co-worker; we work as a family at [mention company name]. If you are having a problem with any of our employees talk to us directly, don’t show your attitude to them it is against our company rules.

Kindly look into this matter and work accordingly. I expect you to abide by the rules and be a better person in the workplace. 

If we receive any more complaints against you, we might think to terminate you from your position.

Sincerely,

[Sender Name]

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Letter Template: 12

Reprimand for Breach of Policy Letter

[From]

[Address]

To,

[Name of recipient]

[Address]

Subject: letter of reprimand for breach of policy

Dear sir/madam

This letter informs you that one of your employees has behaved disrespectfully with our customer. In addition to it, we have also heard that he/she has given some confidential information about our company to some external agents. We have sufficient proof against him/her.

[Describe the reason and the issue].

Your act is completely against the company’s rules, and you are not entitled to pass on any confidential information or have the right to cause insult to any of our customers.

We want you to handle the matter and resolve it. We hope this will not happen in the future again.

Sincerely,

[Sender Name]

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Letter Template: 13

Reprimand for Leaving Office Early Letter

To,

[Name of the recipient],

       [Address of the recipient],

       [Date],

Sub: Letter of reprimand for leaving office early

Dear (Sir/Madam),

This letter serves as a reprimand letter to inform you on behalf of our company (mention the name of the company) that we are very disheartened by your misconduct of leaving the office before office hours, On the day (mention the date of the incident).

We are sorry to say that this problem resulted in the late submission of our project, affecting the entire department’s name. 

As a result, we are going through this unavoidable circumstance of issuing this letter to warn you about your irresponsible approach towards our company.

If you have any questions or say about this problem, you can contact the authority in charge (mention the name and designation of the contact person). Hope you will not force us to take any disciplinary action against you.

Hope to see your good conduct in the future.

Thank you very much,

Regards,

[Name of the sender],

[Designation],

[Company name].

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Letter Template: 14

Reprimand for Missing Deadline Letter

To 

Recipient name

Job position

Address

Date 

Subject: letter of reprimand for missing deadline

Dear (Employee name)

I am writing this letter to make you informed about your duties. I can understand that doing a job is not easy work, and I am very much aware that there are some days when you cannot handle your pressure, but an employee must meet deadlines in time. Timeline is the key, and without maintaining this key, an organization can’t progress. 

In our organization, if you will miss a deadline once or twice is tolerable. But you have missed a large number of deadlines. It is not only affecting the organization but also affecting the relationship with the creditor.

It is becoming a cause of risk for the organization. So, I hope you do not want to be the reason for everyone’s suffering in your organization. 

We have discussed the fact before also, and you have assured me that you will make over your problems. 

You are an asset to our organization, and I don’t want you to leave the organization. So, please take care of this matter. I have a staunch belief that I will get a positive response from you.  

Thanking you in anticipation,

Regards 

Sender name

Job position 

Organization name

Address

reprimand for missing deadline letter

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Letter Template: 15

Reprimand for Not Following Rules Letter

To,

[Mention recipient name]

Dear sir/madam,

This letter is to inform you about not following the rules and regulations of the company. Even after receiving a warning notice from our manager verbally, your behavior of not following the rules has remained the same.

It has been observed that you are often late to your work and you are not working as per the guidelines. You must keep in mind that any organization cannot allow delay in joining your duty. The timings of arriving and leaving the office are mentioned at the office door and on your joining letter. 

Kindly look into this matter and try not to repeat it in the future. We expect that you will take this letter seriously and rectify yourself.

Sincerely,

[Sender Name]

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Letter Template: 16

Reprimand for Poor Job Performance Letter

To,

[Name of the recipient],

[Address],

[Date],

Sub: Letter of reprimand for job performance

Dear (Sir/Madam),

This letter is being written to alert you on behalf of our company (mention the name of the company/institution) for your poor performance and low quality of work. Your work is not being up to the mark for some days repeatedly.

We are sorry to say that your poor work style, which is also full of errors, has become very troublesome for our company.

We are receiving numerous grievances and complaints regarding your work performance. Due to this, our company is unable to fulfill our desired target. Therefore we are officially issuing this letter to warn you about your irresponsible performance.

If you have any queries, you can contact the authority in charge (mention the name and designation of the contact person). Hope you will earnestly try to improve your performance. 

Hope to see your better job performances. 

Thank you very much,

Regards,

[Name of the sender],

[Designation],

[Institution name]

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Letter Template: 17

Reprimand for Poor Judgment Letter

To,

[Name of the recipient],

[Address],

[Date],

Sub: Letter of reprimand for poor judgment

Dear (Sir/Madam),

This letter is being written to give you a warning on behalf of our institution (mention the name of the organization). We relied on you for the judgment of our event, but your poor judgment has made us and our participants disheartened.

As you have rich experiences in this field, we were hoping to get a good judgment from you, but you did not fulfill our expectations.

Our participants are very much grief-stricken and sorry for your judgment. We are getting complaints against you, and as a result of this, we are informing you that we hope you will correct your approach and make us fortunate to be able to encounter your remarkable judgment.

You can contact our contact person (mention the contact person’s name) if you encounter any queries or need any other information.

Eagerly waiting to see a better judge in you.

Thank you very much,

Regards

[Name of the sender],

[Designation],

[Organisation name].

reprimand for poor judgment letter

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Letter Template: 18

Reprimand for Sleeping on Duty Letter

To,

[Name of the recipient],

[Address],

[Date],

Sub: Letter of reprimand for sleeping on duty

Dear employee,

This letter is being sent to warn you officially on behalf of our company (mention the name of the institution) to inform you about your negligence of sleeping during duty hours repeatedly. 

As our company believes in performance, we cannot cope with your negligence towards our precious organization by neglecting its rules. Your continuous insincere attitude of sleeping during working hours is affecting the principles of our company.

We are unable to tolerate this repeatedly. As we are receiving different grievances against this, we are alerting you to change your neglectful attitude.

As a result, we are sending this letter to remind you about changing your habit.  You can contact our related authority (mention the contact person’s name) regarding this letter.

Hope to see a changed person in you.

With thanks,

Regards,

[Name of the sender],

[Designation],

[Name of the company]

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Letter Template: 19

Reprimand for Unauthorized Absence Letter

To,

[Name of the recipient],

[Address of the recipient],

[Date],

Sub: Letter of reprimand for unauthorized absence 

Dear (Sir/Madam),

This letter is being written to reprimand you on behalf of our company (mention the name of the company/institution) for your unauthorized absence.

Though your work is up to the mark, your long absence from (mention starting date of the leave) to (mention closing date of the leave) has forced us to be unable to reach our target. We are sorry to say that your unauthorized absence has become a burden for our company.

We are receiving numerous grievances regarding your insufficient attendance. Therefore we are officially issuing this letter to warn you about your irresponsible attitude towards our company.

If you have any queries you can contact the authority in charge (mention the name and designation of the contact person). Hope you will earnestly try to improve your attendance.

Hope to see your regular presence.

Thank you very much,

Regards,

[Name of the sender],

 [Organisation name].

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Letter Template: 20

Reprimand to Bank Letter

[From]

[Address]

To 

[Name of recipient]

[Designation of recipient]

Subject: letter of reprimand to bank

Dear sir/madam,

This letter is to inform you that I am an account holder in your bank at [mention bank branch]. I want you to know that I am concerned about how the majority of us think about your branch. Many of your bank managers are not working up to the mark and are not supportive of their customers.

Being an account holder, I should not be reminding you, but it is your duty to be patient and attentive towards your customers. We expect you to solve our problems and look into our matters, but many of your employees fail to do so.

Kindly look into this matter and try to resolve it. As it is becoming difficult for us to communicate with the bank authority about our issues.

Sincerely,

[Sender Name]

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Letter Template: 21

Reprimand to Manager Letter

To, 

[Mention recipient name]

Dear sir/madam,

This letter is to inform [mention candidate name], the manager of the team [mention team project name], that I heard about your disrespectful behavior towards your teammates. I want to inform you that I am concerned about how the majority of your team thinks about you.

Many of them have given unavoidable feedback for you [be specific like- you are not friendly with them, your work is not on time, you disrespect others at the office premises]. Give your reason.

I should not be informing you, but it is your duty to behave properly with your teammates. I expect you to work properly with your team. And try to concentrate on your given project and work accordingly. You are requested to take the matter seriously and act accordingly.

In order to discuss the matter, you are requested to meet your team and solve the matter at the earliest.

Sincerely,

[Sender Name]

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Letter Template: 22

Warning Letter to Tenants

Hello Samantha,

It has been accounted for to you almost multiple times in the past month that you become totally deranged and do insane acts with your companions on the apartment premises because of overdrinking alcohol.

Your neighbors are very worried and disturbed about your obscene activities and want me to act. 

As you are new to this locality, you probably ignored the rental agreement and messed with it. Accordingly, I think that it’s a need of time to report this issue personally to you with the goal that you may take notice and become careful.

I trust this notification would be sufficient for you to change your behavior and above-referenced activities. 

Regards
Hannah

warning letter to tenants

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