Fresher’s Party Invitation Letter: 4 Free Templates

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A fresher’s party is one of the most happening events in a college. It is that very event that every fresher looks forward to in their college life. 👯

And, for the new students to have a gala time, the organizational team has to take up a lot of responsibilities. 

One of the most important responsibilities is to send out invites on time. 📨 This article will guide you on how to draft the perfect fresher’s party invitation letter. 💃

What to Write in a Fresher’s Party Invitation Letter

Organizing a fresher’s party is a tedious job. It requires a great deal of organizational prowess and expertise. But a fresher’s party is incomplete with the freshers themselves! So, in order to get all the newcomers under one roof, you should have all the invites ready in time. 🥳 

A fresher’s party invitation letter should include all the necessary details, including the theme, dress code, time, venue and etc. So, here we are with some of the important points which you should include in your invitation letter. ⤵️

  • Start with a short and crisp subject line that would immediately grab the attention of the recipient. 🤞
  • If the invite is for a student, address it with ‘Dear’ followed by the student’s name, and if the invite is addressed to a professor, address it with ‘Respected’ followed by the name. 🧑‍🎓
  • Start with a positive note and mention how meaningful it would be for the recipient to be present on the day. 🧘
  • Mention the time and venue of the place. ⏳
  • Write about the rich history of the department’s previous freshers’ parties and how it would be different this year. 😎
  • Mention the theme of the party- retro, gothic, etc. This will also make the recipient aware of the dress code. 👗
  • Talk about the decorations and also how they would complement the theme of the party. 🎉
  • Mention the name of the chief guest who would be gracing the occasion. 🪩
  • If there is a certain code of conduct that is to be followed, mention that too in the letter. ⚖️
  • Request the invitee to be there on the day and express your warmest regards to the person. 😀
  • End the letter with your full name and signature. 🖋️
  • Provide your contact details. This will help the invitee to contact you for any queries regarding registration and etc. 📲

How to Write a Fresher’s Party Invitation Letter (Tips)

Here are some essential tips that you can follow to draft the perfect fresher’s party invitation letter. 👇

Maintain a friendly tone

This letter is for a happy event. So, maintaining a friendly tone makes the letter sound more personal🫂. Keeping a personal touch will make the recipient feel relaxed and happy. 😁

Highlight the important details

Highlight the important details like the time and venue of the event, if there are any rules and regulations that the recipient has to adhere to and etc. Highlighting these points will make it easier for the recipient to read. 🗓️

Provide Contact Details

Providing the contact details will help the recipient to revert back with a confirmation as early as possible. If the party requires prior registration, do include the registration number. 📇  

Template: 1

Fresher’s Party Invitation Letter

To,

[Name of the recipient],

[Address],

[Date],

Sub: Letter of Invitation for Fresher’s Party

Respected (Sir /Madam),

We are delighted to inform you that we are going to host a fresher’s party to welcome our precious juniors. We will be very much obliged and happy if you support us through your colorful presence in making our effort meaningful. We are planning to organize various types of happy and entertaining events to make our juniors happy. There will be arrangements for some delicious refreshments and surprise gifts to make our participants delighted.

The venue of the program will be (mention the venue of the party) and the date is (mention the date of the party). The parents are also welcome in our celebration. We would be grateful to you if you help us by attending our party and giving our newcomers heartfelt blessings.

Hoping to see your presence which will make our party more colorful.

With thanks,

Regards,

[Name of the sender],

[Address]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

Fresher’s Party Invitation Letter

To,

[Name of the recipient],

[Write address],

[Date],

Sub: Letter of Invitation for Fresher’s Party

Dear (Student name),

I am pleased to inform you that we will be hosting our freshers for the year (Mention year) at (Mention venue). Having a guest like you at our party will be wonderful.

Every year we organize this party. But this year’s party is a little different, this year we want to put a theme in our party. It will be a special retro theme party. All decorations and ceremonies will be prepared in the style of the good old times. We also have thought about keeping a dress code. So I request you all to follow the party theme and wear your dress accordingly to it.

Following the party theme, we have a chief guest (Mention chief guest name), who will help us to enliven our little arrangement. We hope that this event will be a very safe and peaceful one.

Please come and make this event a success for us and the college administrations.

We look forward to having you at the event. 

Thanks,

Sincerely yours, 

[Name of the sender],

[Address]

fresher’s party invitation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

Fresher’s Party Invitation Letter

To,

[Name of the recipient],

[Write address],

[Date],

Sub: Letter of invitation for fresher’s party

Dear (Student name),

We are exhilarated to notify you that to felicitate our new learners for this year, we will be organizing a program in the form of a fresher’s party.

We have decided to carry this program at the (Mention institute title) premises. Our precious and respected teachers will be present at this event, they will be sharing with us some beautiful moments of their college life and guide us through the several barriers in the way of our lives. Ex-students of this college will also attend this function.

To cheer up our event we have also chosen to organize a talent contest, where anyone a professor or a student can showcase their expertise. It can be anything like dancing, singing, standing up, etc. Three of our respected professors were asked to be the judges and will honor the winner with a sash along with a gift.

So my kind requests to you all that please attend this event and make this one grand.

Also, don’t hesitate to reach us concerning any doubts about the program or the contest. Our contact details are (Mention contact details).

Thank you.

Yours truly, 

[Name of the source]

[Mention address]

Regards,

[Name of the sender],

[Address]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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