A letter of inquiry is used to learn more about a specific issue by gathering information about it. Make sure your letter has a thorough list of information about the item or service you are interested in.
Additionally, provide the recipient with complete contact details so they may respond with the necessary information.
Follow the guidelines for formal letters when writing an inquiry letter. Include the sender’s address first, then the current date. The recipient’s address should then come next, followed by a subject line that clearly states the letter’s goal.
The exact information you’re looking for should be included in the salutation and body of the letter. Finish the letter with a kind closure, your signature, and your written name.
What is an Inquiry Letter
A letter of inquiry is a concise communication that you may send to a professional contact to get information that you or your company may need.
A letter of inquiry is another tool that job searchers can use to contact potential employers. Typically only a few pages long, these letters provide thorough information regarding the particular information being asked.
To encourage a detailed response from the receiver, it is vital to make sure the letter of inquiry has all the pertinent information.
What to Include in Inquiry Letter
Begin with a brief introduction.
An inquiry letter’s first paragraph acts as a synopsis of the whole document. It should include information about you, your organization, and your firm, as well as a concise summary of the request.
Additionally, if appropriate, you might describe how your request fits with the recipient’s interests to increase their inclination to comply.
Describe your business
A letter of inquiry usually concludes with a brief description of your company that includes some background information in the next paragraph after the introduction.
Express your need
Create a need statement that explains the rationale behind your organization’s or your request’s request. Giving detailed instances of the issue you’re trying to tackle might be helpful.
For instance, it’s possible that your company has realized the need to provide employees with improved transit alternatives. The overall number of workers and their preferred means of transportation might then be mentioned.
Offer a solution
Write down your solution after the need statement, making sure to provide a detailed description of how your company intends to solve the identified need. Describe your plan of action and the results you anticipate.
List other parties contacted
A brief summary of the other organizations your group has contacted to obtain the necessary information might also be useful.
The specifics of your request and the information you’re looking for will determine how this works, though.
Finish with a synopsis
Last but not least, wrap up your letter of inquiry with a succinct summary that reiterates the main ideas. You should also provide your contact information and thank the recipient for their thoughtfulness.
Add other attachments at the conclusion of your letter if you believe they will help to clarify your problem.
How to write an Inquiry letter (Tips)
Officially format the letter
Make sure the letter of inquiry is written in a professional manner. Give the sender’s contact information first, then the date. Start the letter with a polite salutation and end it with your signature for more formality.
Be succinct and transparent
Make sure your letter of inquiry is succinct and clear. While it’s important to provide the recipient with all the information they require to understand your request, stay away from adding any extraneous details that might detract from the letter’s main goal.
Add a suitable topic line
Include a suitable subject line in the letter of inquiry to clearly state the nature of your request. The letter’s content should be appropriately summarized in the subject line, which will also make it easier for the receiver to comprehend why you are writing.
Verify that it is error-free
Put professionalism first by making sure the letter of inquiry is error-free. Before submitting the letter, thoroughly proofread it so that any errors may be found and fixed. A letter that is well-written and devoid of errors improves your credibility.
Be careful to incorporate all pertinent details
How carefully you address every crucial part of your request in the letter will determine how effective it is. Make sure you provide all the crucial information the recipient could need to respond appropriately.
Key takeaways
For an inquiry letter, use a formal letter structure. When crafting your inquiry, follow the official letter’s format and rules of grammar. Include any pertinent information on the item or service you want to ask about.
Letter Template: 1
Inquiry for Reference Letter Template
[From]
[Address]
To,
[Address]
Subject: letter to inquiry for reference
Dear sir/madam,
This letter is to inquire whether it would be possible for you to provide a reference for me. As you know, I worked as a (mention designation) at (mention company name). I attended a perfect record ad high score on my performance during my work.
If you would be able to refer me to my qualification for employment and to the skills I received during my last job at (mention company name you wish to join). I would sincerely be grateful to you. I have enclosed all my documents for your reference; please find the attachment and help me.
Thanking you in advance, and thank you for your time.
If you have any further queries, you can reach me at (mention phone number) or through an email (mention email address).
Thanking you.
Yours Sincerely,
[Sender Name]
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Template: 2
Car Rental Inquiry Letter
[Date]
To,
[Designation]
[Company name]
[Address]
Subject: Letter of Inquiry for Rent a Car
Respected Sir/Madam,
I am writing to inquire about your car rental services at (mention specific place). I will be staying in (mention place) for (mention duration) to take care of official business matters, and I will require a car for my daily transportation.
I have read about your rental service in your advertisement in an article and I am interested in renting a car from your company.
I would like to inquire if you have any special rates for rentals that would last for more than one month. Would you also allow me to use the rented car for long travel destinations? Also, could you provide a driver along with the rental service?
I hope that you could immediately respond to my inquiries so that I can book for renting a car from your company.
I look forward to hearing from you.
Thanking you.
Sincerely,
[Sender Name]
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Template: 3
Car Rental Request Letter Sample
[Mention the relevant date]
To,
[Mention the designation of the recipient]
[Mention the full name of the company]
[Mention the address]
Subject – Letter of Inquiry to Rent a Car
Dear [mention the relevant gender pronoun],
I have heard about your rental car services and I would like to rent a [mention the car details] for [mention the duration], and I would give back the said car immediately after the end of the period that is on [mention the relevant date].
If the said car is available at your [mention the type of the entity] and then I would be interested in renting the said car immediately or else I would be forced to rent a car from a different rental service.. At the moment I am in quite a hurry so if possible kindly revert back to me as early as possible.
I request you to kindly mail me the details regarding what all documents would be required for the purpose of renting the car. I would be highly obliged if you could reply as quickly as possible.
Hoping to soon hear back from you.
Thanking you,
Sincerely,
[Mention the name of the sender]
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Template: 4
Tour Package Inquiry Letter
[From]
[Address]
To,
[Address]
Subject: Letter of Inquiry Regarding Tour Package
Dear candidate
This letter is to enquire about the tour package of your company. [Mention specific company/organisation], [mention company/organization location] is planning a tour to [mention destination place] in the third week of [mention specific date and time].
We will be a group of approximately [mention members including how many male and female candidates]. We expect three-star standard facilities in almost everything.
Kindly look into the following details regarding the charges and facilities of the following:
1. Your plan to accommodate each person.
2. Number of rooms and their charges.
3. Arrangement of beverages and their charges per head.
4. About transportation.
5. Itinerary.
6. Any other relevant information regarding the trip.
Kindly provide us with the above-mentioned details at (mention email address or relevant address) as soon as possible. Do mention also what discount you give consisting of a large number of tourists.
Thanking you,
Sincerely,
[Sender Name]
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Letter Template: 5
Letter of Inquiry for Teaching Position
[From]
[Address]
To,
[Address]
Subject: letter to inquiry for teaching position
Dear sir/madam,
This letter is to inquire whether there is any position opening for a teaching position. I have worked as a (mention designation) at (mention company name). I attended a perfect record ad high score on my performance during my work.
Due to some reason, I wouldn’t able to continue that work. And now, I am looking for a full-time teaching job.
If you would be able to inform me about any vacancy left to my employment qualification and the skills I received during my last job at (mention company name you wish to join).
I would sincerely be grateful to you. I have enclosed all my documents for your reference; please find the attachment and help me.
Thanking you in advance, and thank you for your time.
If you have any further queries, you can reach me at (mention phone number) or through an email (mention email address).
Sincerely,
[Sender Name]
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Letter Template: 6
Volunteering Inquiry Letter
[From]
[Address]
To,
[Address]
Subject: letter to inquiry about volunteering
Dear sir/madam,
This letter is to inquire whether there is any position for volunteering at any social working organization. I have a work experience as a (mention designation) at (mention organization name). I have been a dedicated and working person. Due to some reason, I wouldn’t able to continue my previous work. And now, I am looking for volunteering.
If you would be able to inform me about any work available at any organization. I would sincerely be grateful to you. I have enclosed all my documents for your reference; please find the attachment and help me.
Thank you in advance, and thank you for your time.
If you have any further queries, you can reach me at (mention phone number) or through an email (mention email address).
Thanking you.
Sincerely,
[Sender Name]
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Letter Template: 7
Vacation Inquiry Letter
[From]
[Address]
To,
[Address]
Subject: letter to inquiry for vacation
Dear sir/madam,
This letter is in regard to the inquiry about our vacation planning. My family is considering a vacation on [mention specific time and date] at [mention location].
We considered having all the arrangements for our vacation to be done by your agency. We saw an article about your agency in our local newspaper. We shall be grateful to you if you consider our request. I shall be happy if you plan a vacation for my family.
Please inform us of all the information about your current vacation plans.
[Enlist the question- be specific like price amount, when they are free, how many rooms can they able to provide, etc.].
Please find the attached documents for the requirements of the process. Kindly look into the matter and let us know the enquired questions.
Thanking you.
Sincerely,
[Sender Name]
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Letter Template: 8
Credit Denial Inquiry Letter
[From]
[Address]
To,
[Address]
Subject: Letter to Inquiry for Denial Credit
Respected sir/madam,
This letter is in regard to my inquiry about my request letter for a loan. I was been alarmed on reading that my loan request has been rejected on account of my bad credit history. There surely has been a mistake since all my loan requests for smaller amounts in the past days have been granted and also settled on time.
It’s my kind request to recheck all your records and reconsider my application. I have enclosed the documents, please find attached for your reference of receipts as proof of my past loan settlements.
For further queries, you can reach me at (mention phone number) or through an email (mention email address).
Thanking you.
Sincerely,
[Sender Name]
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Letter Template: 9
Thank You for Your Inquiry Letter
[From]
[Address]
To,
[Address]
Subject: letter of thanks for the inquiry
Dear sir/madam
This letter is regarding thank Mr/Mrs for enquiring for my request letter for a loan. I was alarmed that my loan request had been rejected because of my bad credit history. I was sure there had been a mistake since all my loan requests for smaller amounts have been granted and settled on time in the past few days. Thank you for making time for me and inquiring about this matter regarding me.
My kind appreciation to you for the time and support you showed towards me.
For further queries, you can reach me at (mention phone number) or through an email (mention email address).
Thanking you.
Sincerely,
[Sender Name]
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Letter Template: 10
Letter of Inquiry For Seminar
[From]
[Address]
To,
[Address]
Subject: letter to inquire about seminar/workshop
Respected sir/madam
This letter is to inquire about whether there is any seminar/workshop going on under your guidance at your organization. I have a work experience as a (mention designation) at (mention organization name).
I have been a dedicated and working person. Now I am looking forward to attend a seminar/working on [mention project title] which will help me to grow my knowledge.
If you would be able to inform me about any seminar/workshop available at your organization. I would sincerely be grateful to you. I have enclosed all my documents for your reference, please find the attachment and help me.
Thank you in advance and thank you for your time.
If you have any further queries, you can reach me at (mention phone number) or through an email (mention email address).
Thanking you.
Sincerely,
[Sender Name]
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Letter Template: 11
Sales Inquiry Letter
[From]
[Address]
To,
[Address]
Subject: letter of inquiry for sales
Respected sir/madam
This letter is in regard to the inquiry about sales in your store. We saw an article in your advertisement in our local newspaper. We are looking forward to buying products from your store [mention specific products like-tv, fridge, ac, etc.].
Please inform us with all the information about your sales in products.
[Enlist the question- be specific like price amount, when they are free, how many rooms can they able to provide, etc].
Please find the attached documents for the requirements of the process. Kindly, look into the matter and let us know the enquired questions.
Thanking you.
Sincerely,
[Sender Name]
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Letter Template: 12
Research Inquiry Letter
[From]
[Address]
To,
[Address]
Subject: letter to inquiry for research
Dear sir/madam
This letter is to inquire about whether any research is going on under your guidance at your organization. I have a work experience of (mention years) as a (mention designation) at (mention organization name). I have been a dedicated and working person. Now I am looking forward to working on a research project on [mention project title] which will help me grow my knowledge.
If you would be able to inform me about any position available at your organization. I would sincerely be grateful to you. I have enclosed all my documents for your reference. Please find the attachment and help me.
Thanking you in advance, and thank you for your time.
If you have any further queries, you can reach me at (mention phone number) or through an email (mention email address).
Thanking you.
Sincerely,
[Sender Name]
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Letter Template: 13
Course Inquiry Letter Template
Your Name
Your Address
Street, City, State
Zip-Code
Date
To,
[Mention the name]
[Mention the address]
City, State, Zip-code
Subject- Letter of Inquiry About a Course
Dear Sir/ Madam,
I am [mention the name] and my age is [mention the age] and my currently pursuing my [mention the degree] in [mention the subject]. I am keen on pursuing an extra course that will be beneficial for my [mention the degree]. One of my friends told me about your esteemed institution, [mention the name].
I am looking forward to undertaking a course that your institution provides. It will be of much help if you can provide me the information regarding the course named, [mention the name]. I expect that this course will be beneficial. Please state the timings and the money that I have to pay.
I am a regular student attaining my university classes so it will be very helpful if I can choose a particular class slot for myself.
I will be obliged if you provide all the information regarding the course. I would also like to know about any other courses available. I will wait for your swift reply. Thanking you in anticipation.
Yours Sincerely,
[name of the sender]
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Letter Template: 14
Letter of Inquiry for Internship
Your Name
Your Address
Street, City, State
Zip-Code
Date
To,
[Mention the name]
[Mention the address]
City, State, Zip-code
Subject- Letter of Inquiry About Internship Opportunities
Dear Sir/ Madam,
I am [mention the name] and I am pursuing my [mention the degree details] from the reputed university of [mention the name of the university]. My special subject is [mention the name and details of the subject]. I am writing this letter as I planning to undertake an internship job besides my university curriculum.
I have a keen interest in being a part of your company if you offer me a suitable internship opportunity. It will be of great help if you provide me with some details regarding the internships in your company.
I am a keen learner and looking forward to some fresh opportunities. I can send you my academic records and other documents if needed.
I am waiting to be a part of your esteemed company. I will be obliged if you give me the opportunity and I can promise allegiance to the company. I will be waiting for a reply. thanking you in anticipation.
Yours Sincerely,
[name of the sender]
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