Order Confirmation Letter Example: 4 Templates

Running a successful online store, you have to send a confirmation letter to the customer once the booking of particular items or products is confirmed and for this, you have to frame the letter neatly and precisely, without any extra unnecessary detail.

If you want some help in this, then make sure to go through this effective sample letter written by me, as using it as a reference, you will be able to write yours with total perfection, without any issue.

Letter Template: 1

Order Confirmation Letter

To

Addressee name

Address 

Date

Subject: Letter of confirmation for order

Dear (Addressee name)

This letter is to confirm your order (mention order no) that you made on (date). Thank you for your order. 

The ordering items of you are as follows:

  1. ABC
  2. XYZ
  3. LMN
  4. PQR

Your order is currently being processed and as per the terms it will be delivered to the indicated address by our delivery agent within (date). Please go through the order details carefully and inform us immediately for any changes, problems, or concerns within (date). Otherwise, we will let the order be delivered. 

We hope that our product will reach your satisfaction. We have taken special care of the packaging of these products. If any damage occurs, we will be responsible for the fact. An invoice is also attached to this letter. We assure you that the best services will be provided to you as customer satisfaction is our primary focus. 

Our bank account details are listed at the end of this letter. You may also get in touch with our accounting department for any financial issues. Besides this, if you have any queries, regarding your order, please feel free to contact us.

Thank you very much for your order and business, and I hope to get it prolonged.

 Regards

Sender name

(Company/Organization Name)

Address 

Authority Signature

order confirmation letter

Letter Template: 2

Order Confirmation Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I am [mention the name of the sender]. Am writing this letter which is intended to serve as confirmation of the order I placed over the [mention the way of conversation] [mention the date or day or time].

I’d like to reiterate that I’d like [mention the total quantity of the product that the sender ordered] boxes of [mention the name of the product that the sender ordered], code number [mention the code number of the product that the sender ordered], and [mention the total quantity of the product that the sender ordered] boxes of teal blue thread, code number [mention the code number of the product that the sender ordered].

The order is to be delivered to [mention the location or area name where the recipient has to deliver the product], [mention the country name], at [mention the pin code of the address where the recipient has to deliver] [mention the road name of the delivery address] Road.

It is my understanding that delivery will take [mention the total days of delivery] days and that payment will be due upon receipt of the items. Thank you very much. I’d appreciate it if you could now confirm my order, send me the necessary payment instructions, and let me know when I can expect my [mention the name of the company or organization] to arrive.  

[Mention the name]

[Mention the profession]

[Mention the contact details]

Letter Template: 3

Order Confirmation Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

Thank you for purchasing [mention the total quantity of the product that has been ordered] [mention the name of the product that has been ordered] from Very Good Gadgets. On May 11, 2010, this order was received and assigned the reference number ABC123.

Your order totals [mention the total price of the product that has been ordered] {[mention the quantity] [mention the name of the product] at £[mention the price] each plus £[mention the price] for postage and packaging}, and because you have chosen to pay by cheque, your order will be shipped to you at the above address once payment is received. You will receive an email at your email id which is [mention the email id of the customer] once your order has been shipped.

If you have any queries about your order, please feel free to contact Customer Service at [mention the phone number of the customer service department of the company] or you can also email at our customer care which is [mention the email id of the company’s customer care] and provide your order reference number which is [mention the code number of the ordered material or product].

If you are not satisfied with your [mention the name of the product that has been ordered], you may return them for a full refund within [mention the time limit for refund or exchange of the ordered product] months of delivery, or a credit at any time after that.

Thank you for choosing Very Good Gadgets to meet your [mention the name of the product that has been ordered] needs!

[Mention the name]

[Mention the profession]

[Mention the contact details]

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