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Letter for approval for an apartment- Sample Template

Dear [Name of Applicant],

This letter is written in context of [name of applicant]’s application for rent occupancy at [name of landlord]’s apartment. I am pleased to inform you that your application has been shortlisted from the various applicants and you have been accepted as the expected tenant from the first business day of the next month. 

You have been issued [detailed address of the apartment] from [start date] till a period of one year [anticipated end date]. I would like to inform you that the apartment is a newly constructed property and every facility both interior and exterior is working properly. In case of any damage from your end, it is expected that you have to pay for the loss incurred. The monthly rent for the apartment is [amount of rent] due before 10th of every month, and failure to the payment of this will attract a penalty of [penalty amount] of the rent.

I thank you for submitting this application and warmly welcome you and your family to occupy the apartment as per the contract. I hereby approve your occupancy in the apartment. Wishing you the best for your future stay. 

Thanks and Regards,

[Name of Sender]

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