A Letter to Decline Volunteer Proposal Due to Time Constraints

Dear (Name of the person),

Thank you for the time and effort you spent considering me for a volunteer proposal. I appreciate your time and effort as well as those of your staff. I am grateful for your offer to serve and learn as a volunteer. Because I was so impressed with your organization I had a difficult decision to make after much thought and careful deliberation. however, I have decided not to accept your proposal. I wish you and your organization the best-continued success.

I am so sorry that I cannot give my time to your organization as I am so busy in my business which just started now. I also had to give my proper time there so I don’t want to get distracted and to travel in two boats at the same time. my business needs me more at this time. I think this is my priority and I have to be here. I hope that you will get dedicated and hardworking volunteers for the organization who will give their 100% in their work. I will also help you to find some volunteers who will be beneficial for you.

A volunteer is never paid in recognition but they are paid in love and everybody should understand the depth of volunteering. I know that one day your organization will shine like a star. I hope our paths will cross again in the future and thank you again for your time and consideration.

Regards,

XYZ

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