Distributor Appointment Letter: 4 Free Templates

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You must already be acquainted with the concept of an appointment letter, but let me throw some light 🕯️ on it. If you are a manufacturer who produces goods on a large scale, you need a distributor to channel your items in the market. 

A distributor appointment letter is a simple appointment letter for a distributor whom you seek to appoint as the leading distributor of your manufactured goods. Let’s shed some light on this letter ✉️ format!

What to Write in a Distributor Appointment Letter 

What are those essential points that you cannot afford to miss out on an appointment letter? Here, you can find 🔎 all those writing materials that will help you write this letter efficiently.

  • To kick-start ☀️ your letter, you should begin on a happy note. Inform the addressed recipient about their appointment and show your excitement for the same.
  • You should write the full name of your company and do the same for the organization of the distributor. 
  • Before you change the paragraph, include the exact ✅ date of appointment with the other details of this message. 
  • Appreciate and acknowledge their efforts for showing interest 😁 in your company and taking the required initiatives.
  • You should specify the area or the locality where they will be taking responsibility for distributing the items 🍾 without fail. 
  • Address these points, and make a solid statement of all the responsibilities that the distributor is required to fulfill.
  • The primary task of a distributor is to ensure good sales 💰 of the products. This should be asserted in the appointment letter under the responsibility section. 
  • You can also specify the goods that are to be distributed and other details 📑 that you deem necessary to be mentioned while sharing the appointment news. 
  • Make sure to show your willingness to answer your distributor’s questions and queries in the letter. 
  • Towards the end 🔚 of the letter, congratulated the appointed party and close the letter with a humble thanks. 

How to Write a Distributor Appointment Letter (Tips)

Wondering 🤔 about getting more tips on how to write a distributor appointment letter? Put a stop! Start reading the tips in this section to get a clear start on this letter format. 

Announcement of appointment

An appointment letter is all about the news about appointing the distributor. Put special ✨ emphasis on that and make sure to announce this right at the beginning of the letter. 

Congratulations and good remarks

Do not forget to give congratulatory 🎊 remarks on the distributor’s new appointment. Send in positive wishes and good luck. 

Throw significant light on the responsibility

An appointment letter should assert all those responsibilities that are expected from the appointed party. It also marks an official statement ✒️ for future proceedings and prevents the distributor from shrugging off his responsibilities. 

Accurate details

An appointment letter does not have a list of numbers and other details to be mentioned. However, the small bag 🛍️ of details such as the name of the company, distributor, and date of expected appointment should be accurate. 

Template: 1

Appointment Letter for Distributorship

Date :

Sub: Letter for Appointment of Distributorship

Dear [Organization Name],

This is to inform you that we have finalized your Organization as the distributor at our Company, [company name], w.e.f [29 May 2012]. 

Thank you for showing faith in our Company [Company Name] and our products and showing interest in taking responsibility for the marketing of our furnished product in the [name of region] region and thereby scaling up our profits for mutual benefit. 

With this, your Organization [Organization Name] has been entitled to offer and sell the products manufactured or sold by us under the name [Company name]. Furthermore, your Organization [Organization Name] is authorized to participate in public tenders on our behalf and is responsible for our [Company Name] products within the country.

In case of any queries, complaints, or discrepancies, please contact our HR team. They will indeed address your issues on time and to your utter satisfaction. 

We congratulate your Organization [Organization Name] on your appointment. We wish you all the very best in your job. We are looking forward to years of successful and fruitful cooperation n the future.

This agreement is valid until further notice.

Yours faithfully

(Signature)

(Name of Officer)

(Designation)

(Company Name)

(Address)

distributor appointment letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

Distributor Appointment Letter

To,

(Name of the organization)

Sub: Letter for appointment of distributorship

Dear [Organization Name],

We are pleased to inform you that we have decided to finalize your Organization as the primary distributor at our Company, [name of the company], on the day [mention the date]. 

We would like to thank you for showing your faith in our Company [Company Name] and our products and services. We also want to thank you for showing interest in taking responsibility for the sales of our products in the [name of the specific region] region and thus helping us scale up our profits for mutual benefit. 

For this reason, your Organization [Organization Name] has been selected to offer and sell all our manufactured products under [mention company name]. In addition to this, your Organization is offered to participate in the public tenders on behalf of our company and is responsible for the sales of our products within the entire region.

In case of any queries or discrepancies, you are requested to contact our HR team at any time. They will try their best to address your issues on time and help you out. 

We heartily congratulate your Organization [Organization Name] on this appointment. We wish you all the very best in your job and are looking forward to long days of successful and friendly cooperation.

This agreement is valid until further change or notice.

Thanking you,

Yours faithfully,

(Signature)

(Name of the Officer)

(Designation)

(Company Name)

(Address)

(Date)

distributor appointment letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

Distributor Appointment Letter Template

To,

(Name of the organization)

Sub: Letter for appointment of distributorship

Dear [Organization Name],

We are really happy to inform you through this letter that we have decided to work with your organization [name of the organization] as the primary distributor at our Company, [name of the company], on the day [mention the date] for the region [name of the region]. 

First, we would like to thank you for trusting our Company [Company Name] for all these years and supporting our products and services. 

We would also like to thank you for showing interest in helping us with the huge responsibility for the sales of our products in the [mention the region] region and thus increasing our profit margin for mutual benefit. 

For this reason, we are very happy to select your Organization [Organization Name] to offer the responsibility of selling all the products manufactured by us under [mention company name].

Furthermore, your organization is invited to participate in all the public tenders on behalf of our company and is responsible for the marketing of our products within the previously mentioned region.

In case of further queries or complaints, you can contact our HR team. They will always help you as per their capability. 

We would like to congratulate your Organization [Organization Name] once again on this appointment. We wish you all the very best in your future projects and are looking forward to working together in the future to achieve some great results.

This agreement is valid until further notice is given.

With regards,

Yours faithfully,

(Signature)

(Name of the Officer)

(Designation)

(Company Name)

(Address)

(Date)

distributor appointment letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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