Leave Confirmation Letter Template

Since the candidate has requested leave by submitting the relevant documents and that you have already accepted and so you are approving the leave for a specific period of time. Because you understand how much important is this leave for the candidate.

This sample letter template will make your task easier for you to confirm the leave for the candidate. In this way, you can give permission to leave. Make sure to maintain professional decorum throughout the letter.

Letter Template: 1

Leave Confirmation Letter



Job position

Organization name

Address of the organization


Recipient name


Subject: Letter of Confirmation of Leave

Dear (Addressee name)

I am writing this letter to confirm your request to leave. You have applied for a leave from the (date) to (date). 

You have given proper documents as proof for your leave. You have also mentioned the reason for your leave (mention), and the reason is valid and acceptable. We have checked your leave tracker and found out that you can take this leave, and no amount will be deducted from your salary. We have understood that leave is so important. You have mentioned the date ____ on which you will come back. 

I truly appreciate the way you have handover your responsibilities to your colleagues before you leave. So, that the (company/organization) will not face any inconvenience here, and I wish that you will resume your duties on (date), as you mentioned. If you want to join before your commencing date, you have to inform us.  

For any queries, please feel free to contact me.

Thank you very much.


Name and signature

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