If you want to write any kind of letter, first you have to make a clear concept about the subject of this letter. Here we have always provided our sample letters with a proper format and with some perfect points related to the subject of this letter.
Now we are going to cover some sample letters regarding a letter of termination from landlord to tenant. While writing this letter, you must mention the points we have discussed here.
Template: 1
landlord tenant termination letter
Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]
SUB: [ Insert the subject concerned to the letter]
Greetings of the day!
This is to issue about the agreement that was made on [Insert the date of the Rent Agreement made]. The agreement stated that an amount of [Insert the concerning amount of money along with the currency] would be given via cash and the rest of the said amount [ Insert the remaining amount of money with currency] would be handed over via Bank Cheque, which was signed by you on [ Insert the relevant date of signing the cheque]
However, it has come to my notice that the cheque has been bounced several times. I have mentioned it to you at different times, but there was no reply from your end. Now, this has been the fifth month that this issue has been recurring. This has put me in a very unfamiliar state. Thus, I regret to inform you that I am terminating our rental agreement.
It has been a difficult decision to make. I would kindly like you to vacate from the property by [Insert the due date of vacating the property].
All the deposit money that has been provided to me will be given back to you through the paycheck by [ insert the date of providing the deposit back].
I would express my sincere apologies if there is anything amiss from my end.
Thank you very much!
Sincere Regards,
[ Insert the Full Name of the Sender]
[ insert the necessary contact details]
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Template: 2
landlord tenant termination letter
Dear Mr. / Mrs. / Ms. [Insert the name of whomsoever it is concerned to]
SUB: [Insert the subject concerned to the letter]
Greetings to you,
This is very important to notify you about the fact that ass per your agreement with me for rental terms, you are expected to pay a part of rent in form of signed cheque by you and depositing it in to my account number which is [ account number ] which is with [ name of bank] and another part in direct cash.
It means that you will be paying $[amount] in cheque and rest in amount on [date] of every month. You had deposited an amount of $ [amount] in form of security with us.
I [your name] as a landlord of the property rented by you, would like to inform you that you have disappointed me by not able to pay your rent on time. The cheque submitted by you has actually bounced and this is happening for 5th time. Right now, it seems to be inexcusable.
I am sorry to inform you that you will be vacating [address of the rented property] by [date] of this month. I can understand that it will be very challenging for you. But I cannot really help it. You must understand the fact how much you should be responsible for paying the rent on time.
We had already discussed initially about the terms and conditions of paying the rent and staying in the property. You have not proved yourself as a sincere tenant. Your cherub has bounced for the 5th time and I am sorry to say that you did not even feel it important to inform me.
Hence, I have decided to discontinue keeping any rental terms with you. You must vacate the place on date mentioned above in this letter. If you need any help from my mind then I will be more than happy to help you. Please contact me soon for further information on [contact number] or [email id].
Thanking You.
Yours faithfully
[Insert Full Name of the Sender]
[Insert designation at the organization], [Insert the name of the organization]
[Insert necessary contact details]
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Template: 3
Termination Letter From Landlord to Tenant
Dear Mr. / Mrs. / Ms. [Insert the name of whomsoever it is concerned to]
SUB: [Insert the subject concerned to the letter]
Greetings of the day!
As you know that I am the landlord of [mention address name] occupied by you as a tenant ever since [date], I would like to inform you that I have decided to terminate the rent agreement with you. As per the rules and regulations mentioned in the rent agreement sent to you, you are supposed to pay the rent of $[amount] on every [date] of every month.
But this is the 3 rd month you have turned out to be a defaulter. Last month, you have paid 50 percent of the rent and this month you have not paid till date. You must justify how to continue like this. There are dues left related to electricity and gas.
I must tell you that I receiving repeated reminders from such departments for the payment of the utility bills. I do believe that you would not be able to afford paying your rent anymore. Hence, I have decided to terminate the rent agreement with you.
I would suggest you to look for better accommodation elsewhere. You must look for what you can afford actually. If you want then I would be sharing the information about the dealers who would be helping you to find out accommodation with moderate rent and near to your workplace.
You have given me no opportunity to continue renting the property to you anymore. You had paid an amount of $[amount] as a security for occupying this place. It will be adjusted accordingly and returned back to you. I am again reminding you about the fact that you will be vacating the property by [date] of this month by clearing all the dues.
If you have any doubt or query then do not mistake to call me at [contact number] or you can text me also at the same number. I will assist you accordingly.
I hope that you will cooperate!
Thanking You.
Yours faithfully
[Insert Full Name of the Sender]
[Insert designation at the organization], [Insert the name of the organization]
[Insert necessary contact details]
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Template: 4
landlord tenant termination letter
Dear Mr. / Mrs. / Ms. [Insert the name of whomsoever it is concerned to]
SUB: [Insert the subject concerned to the letter]
Happy Greetings!
As landlord of the property occupied by you as a tenant, I am really very sorry to inform you that you will have to vacate the property at [mention address of tenant] by [date] of this month. I am extremely sorry about it. But really, I cannot help it. This is the 4th time I have noticed your irresponsible behavior. You had been warned earlier. But you never really bothered to care about it.
I have notified you earlier you are not maintaining cleanliness in the area rented by you as a tenant. You have been not paying rent for the 3rd time. You have a copy of rent agreement and I do believe that you have understood the rent agreement in which it is clearly mentioned that you will be rent by [date] of every month.
I do observe that you are doing all the things to maintain your lavish lifestyle. But during the payment of rent, I have noticed your sincerity. I am really sorry to say this! As a matter of fact the amount of money that you have given me as rent in form of cherub, it has bounced for 3rd time.
I am attaching the copy of the cheque that you have sent for the payment of $[amount] as a rent in to my bank account whose number is [account number]. I did not expect such kind of behavior from you. You have dismayed me. You must vacate the property by [date] of this month. You must search for a new accommodation as per your affordability.
I wish all the best for your better. Hope that you will be stay in a better condition in the new place. If you have any grievance or any issue regarding anything then please let me know. I will help my best. You can contact me or text me on [contact number].
Thanking You.
Yours faithfully
[Insert Full Name of the Sender]
[Insert designation at the organization], [Insert the name of the organization]
[Insert necessary contact details]
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