Upon successful selection of a candidate for a job role, the Recruitment Team usually sends an offer letter to the candidate informing him or her about the piece and mentioning the terms and conditions of the employment.
This letter should have a formal tone and should mention all relevant information such as the date and time of joining and the venue. It should also mention the salary, perks, benefits of the job and the probation period, and any other relevant information.
Letter Template: 1
From
(Name of the sender)
(Address of the sender)
To,
(Name of recipient)
(Address of recipient)
(Date)
Dear Sir/Madam,
Subject: Job offer letter for the position of Warehouse Supervisor
Based on your experience and interview performance, [mention name of company or organization] has selected you for the post of Warehouse Supervisor. It is my utmost pleasure to welcome you aboard.
You shall be responsible for organizing the storage area and maintaining proper inventory. You shall ensure that the shipments received are accurate to their description. You shall maintain proper records of items received, dispatched, and those in stock.
You shall also coordinate with other departments, whether necessary. You shall use optional storage procedures and take special care for storing hazardous items.
It shall be your responsibility to oversee the original staff working under your supervision and guide them as and when necessary. Job distribution among your employees shall also be your responsibility.
You shall have the freedom to modify the existing operating procedures so as they conform to the company policies.
We shall initially offer you a remuneration of [mention salary] per annum. It is subject to be revised based on your performance. Health insurance shall be provided to you and your family.
It is for your kind information that this job is purely contractual, and the company may remove you at any time by providing one month’s notice or salary thereof.
Please send a signed copy of this letter to us by [mention date]. It is advisable that you keep a copy of the same for your reference. In case no communication is received within the period mentioned above, we shall cancel your candidature with immediate effect.
It will benefit you if you familiarize yourself with our HR policies by going through our website [mention website]. We are looking forward to working with you.
Thanking you,
Yours sincerely,
(Name)
(Handwritten signature of the sender)
(Date)
(Designation in the company)
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