On successful selection of a candidate for a job role, the Human Resources Team usually sends an offer letter to the candidate informing him or her about the piece and mentioning the terms and conditions of the employment.
This letter should have a very formal tone and mention all relevant information such as place, date, and time of joining. It should also mention the salary structure and perks and benefits of the job and the probation period and any other relevant information.
Letter Template: 1
From
(Name of the sender)
(Address of the sender)
To,
(Name of recipient)
(Address of recipient)
(Date)
Dear Sir/Madam,
Subject: Job offer letter for the position of Receiving Clerk
As a result of the interview conducted on [mention date] [mention name of company or organization] would like to inform you that you have been selected for the post of Receiving Clerk. We were quite impressed by your skillset and feel that you are an air fit for our company.
As a Receiving Clerk, you are expected to receive shipments and take them with the description. You shall sign the necessary paperwork and unload packages for vehicles. You shall coordinate with procurement staff to obtain a list of expected deliveries during the day.
You shall indirect the incoming shipments the ensure that the items are not damaged. You shall return packages that do not conform to the specified standards. If any mistake is identified, you shall immediately contact the supplier and fix it.
You shall scientifically label deliveries and distribute them to the concerned departments. You shall check the correctness of the invoices and bring any discrepancies to the notice of your supervisor.
The initial pay provided to you shall be [mention salary]. The company shall revise it from time to time based on your performance and appraisal. You are also entitled to health insurance benefits and subsidized food at the company cafeteria. Your other perks shall include [mention perks].
As clarified during your interview, I inform you that this job is purely contractual, and the company may terminate your service at any time by providing one month’s notice or salary for the said period.
As a prospective employee of our organization or might be beneficial for you to familiarize yourself with our HR policies by visiting our website [mention website]. We look forward to your prompt response.
Yours sincerely,
(Name)
(Handwritten signature of the sender)
(Date)
(Designation in the company)
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