After successfully selecting a candidate for a job vacancy, he is issued an offer letter letting him know of this development. This formal letter is usually written by the Human Resources Manager on behalf of the recruiting team of the company. In this letter, one must mention the salary structure offered and the perquisites of the job.
The date and time of joining and the venue for reporting to the job must also be mentioned here. One should also clearly state any other relevant terms and conditions of the job.
Letter Template: 1
From
(Name of the sender)
(Address of the sender)
To,
(Name of recipient)
(Address of recipient)
(Date)
Dear Sir/Madam,
Subject: Job offer letter for the position of Purchasing Officer at [mention name of company]
On the basis of your application for the job of Purchasing Officer and your interview dated [mention date], you have been selected for the said post at [mention name of organization or company].
You shall manage the procurement of goods as per the need of the warehouse. You shall follow up with vendors and transportation agencies for timely receipt of goods. You must abide by federal and other laws while placing orders and making purchases.
You shall also be in charge of distributing procured goods to various departments. You shall place bids and formulate contracts with vendors for materials. You shall negotiate profitable deals for the company while maintaining the desired quality.
You may also have to draft purchasing policies on making amendments to existing ones as per the company’s needs. You shall maintain proper records of all purchases made and make them available to the auditor as and when requested.
Your initial package shall be [mention remuneration] per annum. You and your family will receive health insurance benefits and mobile bill reimbursement.
I would like to state that the mobile provided to you by the organization is to be used for official purposes only.
You shall be eligible for certain perks such as [Mention perks].
This shall be contractual employment, and if such a situation arises, the company shall provide you with one month’s notice period before terminating your services.
You are requested to go through the HR policies of our organization on our website [mention website]. I am available over mobile at [mention mobile number] from 9 AM till 5 PM every day, or you may drop an email at [mention email id].
Thanking you,
Yours sincerely,
(Name)
(Handwritten signature of the sender)
(Date)
(Designation in the company)
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