Judge Invitation Letter: 4 Templates

Organizing an event is indeed a nerve-wracking job, and if the event requires someone to judge, then finding the right job can also be quite challenging. Judges play an essential role in an event, especially a competition.

Honoring their presence plays a vital role in increasing the organization’s goodwill and favors a good relationship in the future too. πŸ˜„

If you are the PR of an event or the organizational head, then you are expected to write heart-warming and respectful letters to the judge(s) of the event(s).

Make sure to write the perfect invitation letter considering the basic guidelines! πŸ˜‡

What to Write in an Invitation Letter for Judge

Letters are a medium of showing your respect, affection, and gratitude for the remarkable role one plays in your life.

If you are writing an invitation letter for judging an event, make sure that it sounds convincing and respectful. Here are some important points which will help you write the perfect invitation letter. πŸ“Œ

  •  Show your gratitude to the judge and let him know that your team is excited to have him as the judge. πŸ™πŸ»
  • Mention some of his achievements that make him the perfect person to judge the event. This will make him feel important. πŸ₯³
  • Make sure to be clear about the time and venue of the event. ⌚
  • Share some of the impressive achievements of the organization or the event.
  • Be clear about his role in the event. πŸ†
  • If there are any special prizes, then make sure to mention them. 🎊
  • Mention the judging fee or any other benefit likewise while writing the letter. πŸ’Έ
  • While concluding the letter, be grateful and express your eagerness to how important and special it would be for the organization and the team, and you to have him as the judge. πŸ˜„
  • Mention your name, signature, date, and your role in the event or the organization while ending the letter. πŸ“

How to Write an Invitation Letter for a Judge (Tips)

Here are some pointers to keep in mind while writing invitation letters for judges.

Be grateful

Express your gratitude for having him as the judge. Make sure to be pure in your intentions. πŸ˜€

Be observant

Mention his achievements in the letter to make him realize that you have done enough research on him and his work to select him as the judge for the event. This will make him realize that you are observant of his work. πŸ”

Keep it simple and short

Do not exaggerate about the judge. He might find it pretentious. Keep it simple and mention as much as required. πŸ˜„

Maintain a balance between the tones

Write smartly and maintain a balance between the formal and the informal tone. By being too formal, do not make the letter sound boring. Similarly, do not be too informal to make your intentions suspicious. βš–οΈ

Be clear about the requirements.

Do not beat around the bush, and be clear about your requirements. The letter should be lucid, and all the important points should be highlighted so that there is no room for any miscommunication. πŸ§‘β€πŸ«

Judge Invitation Letter Templates

Template: 1

Judge Invitation Letter

To,

[Name of the recipient],

[Address of the recipient],

[Date],

Sub: Letter of Invitation to Be Judge

Respected Sir/Madam,

We are very much honored to be able to send you this invitation to be the main judge of our event (mention the event). This event will occur on ( mention the date of the event) at ( mention the venue) from (mention the time of the event). Other people will accompany you to this event to help you as much as possible. 

Our event will be comprised of various types of programs and gestures. Therefore, we would like to get the help of your rich experiences in various fields. I hope your guidance will help us get a better judgment and enrich our views in this field. Our committee will be very much grateful for your kind gesture and guidance.

We are extremely excited to get a positive reply from you.

Hope you will give us this opportunity to serve you.

Thank you very much,

Regards,

[Name of the sender],

[Designation],

[Committee name].

invitation to be judge letter

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Template: 2

Invitation to Be Judge Letter

[Mention the name of the sender]

[Mention the designation]

[Mention the committee name]

To,

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Subject: A Letter of Invitation to Be the Judge

Dear Sir / Madam,

With absolute pleasure and excitement, I am writing this letter on behalf of our entire family of [mention the name of the committee] to invite you to be the judge of [mention the name of the program]. As per plans, this program will take place on [mention the date], at [mention the time] near [mention the location].

It is a cultural-based program where talented and versatile dancers from different parts of the country participate. It will feature their talents and aims to bring out the best in them.

We were successful in asking some renowned choreographers who have gained fame previously through their work to take charge of our show and see that the dancers, along with the audience, can learn from them. The list includes [mention the names of some reputed choreographers].

Having you on board with us will be a great honor. There is not a single person in our country who has not heard of your accomplishments. You have been an extremely knowledgeable person who has achieved a lot through continuous efforts.

We have heard so much about you and read so much in the newspaper articles. The journey of your success is an incredible one. We are sure that if you agree to be a part of the team, it will be no less than a cherry on the cake.

We will eagerly wait for your positive reply, and we hope that all of us will be able to learn something from your valuable insights and experiences.

Thank you so much for your time and patience throughout the entire letter.

We hope to meet you soon.

Yours sincerely,

Regards

invitation to be judge letter

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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

Invitation to Be Judge Letter

 [Mention the name of the sender]

[Mention the designation]

[Mention the committee name]

To,

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Subject: A Letter of Invitation to Be the Judge

Dear Sir / Madam,

With pure joy and delight, I am taking this opportunity to write this letter to invite you to act as the judge of our show [mention the name of the show], which will take place at [mention the location] on [mention the date].

Your experience, fame, and efforts in this field are not hidden. Kids, men, women, and people of every age group have heard about you and your attainments. The last interview of yours which came on television was inspirational.

It will be our absolute pleasure if you accept our invitation. You will act as the senior judge, and there will be two more co-judges who will be there with you and who have already agreed to be a part of our show. They are [mention the names of the judges]. 

We want to tell you that our show is based on a unique format of bringing together the country’s most talented singing performers and here they will be divided into a team of 2 and will be asked to sing songs from different regions, whatever they like. There are going to be no language barriers on them. The theme is organized mainly in this way so that a larger audience can connect with our show.

All of us are sincerely looking forward to having you as a valuable addition to us, who will not just be the senior judge but from whom each one of us will be able to learn something or the other. The time has not been decided yet by the committee; we would let you as soon as we get a positive reply from your end.

We hope to have you here with us soon and have a really good time at the show.

Yours sincerely,

Regards

invitation to be judge letter

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