Receptionist Introduction Letter Template

A receptionist mainly answers a visitor’s inquiry about a firm and its services or products, directing them to their respective destinations.

If you have already hired such a capable individual to work for you then you must be in the mind to introduce that person to the entire team next and to help you do this successfully, I have written a good sample introduction letter, having a look at which you will be able to write yours perfectly, without any issue.

Letter Template: 1

(Mention the sender’ name)

(Mention Job Title)

(Mention Company name)

(Mention the Date)


(Mention the recipient’ name)

(Mention the Job Title)

(Mention Organization’ name)

Subject: Introducing the New Receptionist

Dear (recipient’ name),

Hope that all is working smoothly at the office. I am glad to be writing this letter to introduce you to [mention the full name] who will be working as the new receptionist of [mention the name of the company or organization].

She is a well-mannered, presentable, sincere, and competent person with a pleasant personality.

As the receptionist, her day to day job is to greet and welcome the visitors as soon as they arrive, answering, screening as well as forwarding incoming calls, giving basic as well as accurate information over call and in person, directing the clients to the appropriate person’ office, ensuring that the reception area is presentable and tidy always.

She will be ensuring that each and every visitor is properly welcomed at the office apart from seeing to it that all the administrative tasks are executed in accordance with the company’s high standards.

As all of us eagerly wait for her to start with us soon, I look forward to you sharing a warm work relationship with her.

In case of any more details or if you have any questions, you are free to reach out to me and in case you want to talk to her, you can call her at [mention the contact no.] or you can mail her at [mention the email ID].

Thanking you


(Your signature)

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