Office Clerk Introduction Letter Template

An Office Clerk has been recruited by your organization. Now, it is the responsibility of the Human Resources Manager to introduce him or her to the entire staff at the company. An official letter of introduction should be written for this purpose.

The tone of the letter should be quite formal. You should introduce the new candidate by stating his educational and professional qualifications. You may also elaborate on his past experience and mention the team that he is supposed to work with at your company.

Letter Template: 1

(Mention the sender’ name)

(Mention Job Title)

(Mention Company name)

(Mention the Date)


(Mention the recipient’ name)

(Mention the Job Title)

(Mention Organization’ name)

Subject: Introducing the New Office Clerk

Dear (recipient’ name),

Hope all is well at the work front. I am writing this letter to introduce [mention the full name] who will be serving as the new office clerk of [mention the name of the company or organization].

He is a hardworking, career-oriented, and determined young man who is bound to achieve success in life with his positive working attitude I believe.

Working as the office clerk, he is assigned with maintaining records and files so they remain updated and easily accessible, issuing invoices, checks and undertaking basic bookkeeping tasks, sorting and distributing incoming mails preparing the outgoing mails, monitoring the stocks of office supplies, and informing when there are shortages.

Please ensure that while working under you, first he becomes familiar with the kind of work done here, then he will carry out his duty of mainly assisting you in office management and organization procedures, he will be helping you in making travel arrangements and booking venues for conferences and events.

He seems like a reliable person with good communication skills so I hope you will not be facing any difficulty while working with him. In case of any more information or query, please let me know.

If you want to connect with him regarding anything specific, you can reach him at [mention the contact no.] or you can mail him at [mention the email ID].

We are anxiously waiting to have him as a valuable part of our company and I look forward to your great working relationship with him.

Thanking you


(Your signature)

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