Document Controller Introduction Letter Template

A new Typist has been hired by the recruitment team at your organization. He or she has joined the company. Now, he or she must be introduced to the staff at your firm. It is usually the job of the Human Resources Manager.

In this letter, you should mention the qualifications of the person who has been recruited. It is good practice to also mention his professional achievements and his or her previous work experience. You should ideally write such a letter in a formal tone.

Letter Template: 1

(Mention the sender’ name)

(Mention Job Title)

(Mention Company name)

(Mention the Date)


(Mention the recipient’ name)

(Mention the Job Title)

(Mention Organization’ name)

Subject: Introducing the New Document Controller

Dear (recipient’ name),

I am pleased to write this letter to introduce [mention the full name], the new document controller of [mention the name of the company or organization]. He is a dedicated, sincere, and diligent person with a determination to rise high in his career.

He will be scanning, copying, and storing documents, checking for accuracy and editing files, creating templates for future use, retrieving files as requested by clients and employees, managing the flow of documentation within the company, preparing reports on projects as needed, reviewing and updating technical documents, filing documents in physical and digital records, and scanning, copying and storing documents as well.

He is going to work under you and help you prepare, manage and file documents for your projects. He will be helpful in maintaining, transparent, up to date and easily traceable documents.

If you need any more information, do not hesitate to give a call. In case you want to have a discussion with him regarding anything in particular before he arrives, you can call at his [mention the no.] or you can mail at [mention the email ID].

We are all eager to meet him soon and I look forward to your long-term work commitment with him.

Good Luck!

Thanking you


(Your signature)

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