Administrative Officer Introduction Letter Template

When a new Administrative Officer joins your organization, it becomes the responsibility of the Human Resources Manager to introduce him or her to the entire staff. An official letter should be written for this purpose.

The tone of the letter should be very formal. You should introduce the new candidate by mentioning his educational and professional qualifications. You may also elaborate on his past experience and mention the team that he is supposed to work with at your company.

Letter Template: 1

(Mention the sender’ name)

(Mention Job Title)

(Mention Company name)

(Mention the Date)


(Mention the recipient’ name)

(Mention the Job Title)

(Mention Organization’ name)

Subject: Introducing the New Administrative Officer

Dear (recipient’ name),

Hope all is well at work. This letter is written to introduce you to our new administrative officer, [mention the name] who will be a part of [mention the name of the company or organization] pretty soon.

He is a confident, capable, and diligent individual with a determination to achieve success in life.

As an administrative officer, he will maintain and update company databases, prepare regular reports on office budgets and expenses, organize a filing system for confidential and important company documents, answer queries of the employees and the clients, book the meetings rooms, and update the office policies as needed, distributing and storing correspondences, maintaining a company calendar and scheduling appointments.

He will be working under you and will help you prepare reports and presentations with statistical data as assigned. His ultimate task will be to ensure that the administrative functions run smoothly daily.

If you have any query or seek additional information, do not hesitate to reach me, whereas for discussing anything significant prior to his arrival, you can contact him directly at [mention the contact no.] or you can drop him a mail at [mention the email ID].

All of us are eagerly anticipating his arrival and I am looking forward to your healthy working relationship with him.

Thanking you


(Your signature)

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