Interview feedback can be good or bad. This letter structure indicates that the candidate has not been selected for the interview. It can be due to the competitive environment that has led the management to choose better among the best candidates.
You can further justify this by providing information about the selection criteria. As there might be a need for future recruitment, you can console the candidate by writing about keeping the letter for future interviews.
Letter Template: 1
Interview Feedback letter Template
To,
[Name of the recipient],
[Address of the recipient],
[Date].
sub: Feedback for The Interview that You Attended
Dear candidate,
We were really excited to have been able to get the chance to share your ideas and skills with us through the meeting on (mention the date of the interview), at our organization premises (mention the name of the company).
But it is very unfortunate for us that our higher authority was unable to select you for the post of (mention the detail of the post) as other candidates’ performance was more impressive than yours. As you will know that the competition at our organization is very strong since (mention the details of the time) years. Therefore it is a very difficult task to choose the right candidate from those huge numbers of good candidates.
We don’t need your contribution for now but we are saving your resume and documents carefully with the hope that someday, we will definitely be able to contact you again if we have a chance to recruit you.
We hope you will give us that opportunity again to share your ideas and knowledge.
Feel free to contact us any time through our company website (mention the company website); we will always be ready to help you with your queries.
Thank you very much for your time,
With regards,
[Name of the sender],
[Designation],
[Organization name]
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Letter Template: 2
Interview Feedback letter
[Mention the name of the sender]
[Mention the address]
[Mention the contact details]
[Mention the date]
Subject-letter of Interview feedback to candidate
Thank you very much for your interest in the Marketing Manager position at [Mention the name of company]and for coming in to speak with us last week. It’s always exciting to run into a fellow [Mention the name of University] graduate!
We’ve opted to move forward with another applicant who has more leadership experience, despite the fact that we were all impressed with your set of skills and understanding. However, we believe you are a good cultural match and encourage you to apply for additional marketing opportunities that will become available in the future months.
Thank you for scheduling a meeting with our team to discuss the Marketing Manager position at [Mention the name of Company]. Unfortunately, our team decided to move forward with another applicant after due review.
Please be aware that for each position,[Mention the name of Company] receives a large number of resumes, making it difficult for us to pick between several qualified individuals. Now that we know more about your background and accomplishments, we’ll keep your resume on file and contact you when a position that matches your qualifications becomes available.
If you’d want more information regarding your interview, please contact me personally. Thank you again for your interest in [Mention the name of Company], and best wishes for your future pursuits.
Thank you again for taking the time to apply and interview for this position. We wish you luck in the job search and in all of your future pursuits.
[Mention the name of the sender]
[Mention the contact details]
[Handwriting signature]
[Mention here, if there is any post note to be given]
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Letter Template: 3
Interview Feedback letter
[Mention the name of the sender]
[Mention the address]
[Mention the contact details]
[Mention the date]
Subject- letter of Interview feedback to candidate
[Mention the name of the company] examined numerous individuals for the [Mention the name of position] Manager post, as you were informed during your initial interview. We have chosen to go in a different way and offer the position to another candidate after carefully reviewing your résumé and discussing with our extra team members.
Please know that, while we chose a different candidate for the [Mention the name of position] Manager position, your [Mention the CV] and interview left a lasting impression on us. Because [Mention the name of company] Company has multiple departments, we will keep your information on file in case another opportunity that matches your qualifications becomes available.
Your previous managerial experience, education, and perfect attention to detail were some of the good aspects of your initial interview that drew my attention. All of these characteristics should help you in your job search.
In your future ambitions, our staff wishes you personal and professional success.
Thank you for taking the time to come in for an interview for the [Mention the name] Service position. We are grateful for your interest in both the firm and the position.
I’m writing to inform you that we’ve chosen the candidate that, in our opinion, best fulfils the job requirements for the position.
We thanks for taking the time to interview with us and invite you to apply for future positions with the organisation.
Thank you once again for your time.
Sincerely,
[Mention the name of the sender]
[Mention the contact details]
[Handwriting signature]
[Mention here, if there is any post note to be given]
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Letter Template: 4
Interview Feedback letter
[Mention the name of the sender]
[Mention the address]
[Mention the contact details]
[Mention the date]
Subject- letter of Interview feedback to candidate
We are grateful for your interest in working as a [Mention the job position] tat [Mention the name of name company]. Although we have decided to go on with another applicant, we appreciate you taking the time to complete the application process, meet with our staff, and learn more about your accomplishments and skills.
Thank you for taking the time to sign up for the job title position at [Insert company name]. We appreciate the time you took to fill out the application and interview, and we appreciated getting to know you.
We interviewed a number of qualified individuals for this position and chose to go with a different candidate after a thorough evaluation.
We appreciate you taking the time to complete our interview process, and we will keep your resume in form for future openings that match your skills and experience.
We choose to go on with another applicant, but we appreciate you taking the time to submit the application, interview with our staff, and allow us to learn more about your achievements and skills. We were very involved with the [Mention the name] and graduated at the top of your class at [Mention the name of company].
We will be releasing numerous more job listings in the coming months, and we hope you will start applying for this job.
We wish you the best of luck in your professional endeavors in the future.
We wish you the best of luck in your career hunt.
Thank you very much
Sincerely
[Mention the name of the sender]
[Mention the address]
[Mention the contact details]
[Mention here, if there is any post note to be given]
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Letter Template: 5
Interview Feedback Letter
[Mention the name of the sender]
[Mention the address of the sender]
[Mention the contact details]
[Mention the email address]
[Mention the date]
Subject- Interview Feedback Templates
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the contact information]
Dear [Mention the name of the recipient
We appreciate you taking the time to come in and meet with the team last week and for your interest in the [Mention the job position] position at [Mention the name of the company] Company. Meeting another [Mention the name of the university] graduate is always a pleasure!
Although your expertise and skill set pleased us all, we’ve chosen to move forward with a different applicant who has greater leadership experience. However, as we think you would fit in well with the company’s culture, we strongly advise you to apply for any additional openings in the marketing division that may arise in the near future.
Please be aware that [Mention the name of the company] receives numerous resumes for each position, making it challenging for us to select from a pool of qualified applicants. Now that we know more about your qualifications and achievements, we’ll keep your resume on file and get in touch with you if a job opportunity arises that matches your qualifications.
Your prior managerial experience, your schooling, and your exceptional attention to detail were some favourable aspects of your initial interview that drew my attention. You should find that all of these factors will help you in your job search.
Feel free to contact me directly if you want detailed feedback on your interview. I want to thank you once more for your interest in [Mention the name of the company] and wish you success in all of your future endeavours.
Again, thank you for taking the time to apply for and schedule an interview for this position. We wish you well in finding a job and in all of your future pursuits.
Sincerely,
[Mention the name]
[Mention the profession]
[Mention the contact details].
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Letter Template: 6
Interview Feedback Letter
[Mention the name of the sender]
[Mention the address of the sender]
[Mention the contact details]
[Mention the email address]
[Mention the date]
Subject- Interview Feedback Templates
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the contact information]
Dear [Mention the name of the recipient
As was discussed in your original interview,[Mention the name of the company] interviewed a number of applicants for the post of [Mention the job position]. We carefully considered your application, spoke with other members of our team, and ultimately decided to go a different route and offer the position to another applicant.
Please be aware that, despite selecting a different applicant for the [Mention the job position] post, we thought highly of your application and interview. As there are numerous departments within [Mention the name of the company], we will retain a record of your information in case a different position matching your qualifications becomes available.
Sadly, our group decided not to take you into account further. The competition for jobs at [Mention the name of the company] is often fierce, and we frequently have to make challenging decisions among many qualified individuals. Given the opportunity to learn more about you, we will retain your resume on file for potential opportunities that more closely match your qualifications. I’m writing to let you know that we’ve chosen the applicant we think most closely fulfills the position’s requirements.
We really appreciate you taking the time to interview with us and invite you to submit applications in the future for additional positions with the business. If you have any inquiries about particular feedback regarding your application or interviews, I would be pleased to respond. Once again, we appreciate your interest in [Mention the name of the company] and wish you the best of success in your job search.
Our group wishes you luck in all of your future pursuits, both personally and professionally.
Sincerely,
[Mention the name]
[Mention the profession]
[Mention the contact details].
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Letter Template: 7
Interview Feedback Letter
[Mention the name of the sender]
[Mention the address of the sender]
[Mention the contact details]
[Mention the email address]
[Mention the date]
Subject- Interview Feedback Templates
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the contact information]
Dear [Mention the name of the recipient
I appreciate you taking the time to speak with me this morning about [the position you’re looking for] with [Mention the name of the company]. Learning more about your [innovation approach, forthcoming challenges, core values, and industry insights] was a delight.
The information you gave me about the job persuaded me that it would be a position I would like and one where my talents and experience [note to your particular area of expertise and how it might help your business] could be put to good use.
I was also considering what you mentioned in regards to [certain subject matter covered during the interview]. In my previous position as [your current or most recent position], I discovered that [data-supported justification of how you would approach the problem].
The specifics of some of my initiatives that we discussed are attached. If you require any additional information, don’t hesitate to get in touch with me. I’m excited about our planned phone call the following week.
I’m grateful that you spoke with me today. Understanding more about [Mention the name of the company] was incredibly interesting. It was wonderful to discover that you view [Mention the name of the industry] similarly to me.
I particularly enjoyed the way you [specific information you discovered during the interview about the company]. I’m looking forward to speaking with you in person and further discussing our collaboration. Please locate my cover letter and resume, both of which include specifics about my job history.[Mention the phone number] and [Mention the email address].
Gratitude once more,
Sincerely,
[Mention the name]
[Mention the profession]
[Mention the contact details].
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