Interview Cancellation Email: 4 Templates

In a corporation or organization, interviews are taken to hire efficient, knowledgeable, and talented candidates for different posts but sometimes it may so happen that due to some reasons, an interview gets canceled and you need to frame an interview cancellation mail for that.

If you want some help on how to create it perfectly then make sure to follow this sample written by me as seeing it you will be able to write yours accordingly, without facing any issue.

Letter Template: 1

Interview Cancellation Email

[Name of sender]

[HR of the respective company]

To,

[Name of addressee]

Subject: Interview Cancellation Intimation

Dear [mention name of the candidate]

This is to inform you that, unfortunately, we need to cancel our interview for the [mention Job title] position that we had arranged for [mention date and time.]

We regret to inform you that due to some reason our hiring procedure has changed the decision has been taken to put the recruitment for the mentioned position on hold for some time. We don’t want you to lose hope as we are very impressed with your application and seeing to your qualification, we’d like to reach out again once the role is open and schedule a new appointment if you’re still available to meet.

In the meantime, we’ll keep you posted on any updates on a similar position to your qualifications. We will keep you updated on the upcoming positions at [mention company name].

Once again thank you so much for your interest and time in working with us at [mention company name]. Please accept our sincerest apologies for your inconvenience.

If you have any further queries you can reach us at [mention phone number] or through an email [mention email address].

Sincerely,

[Sender Name]

Interview Cancellation Email

Letter Template: 2

Cancel Interview Email Example

[Mention the name of the sender]

[Mention the address]

[Mention the contact details]

[Mention the date]

To

The

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact details of the recipient]

Subject- Interview cancellation email from employer

Dear [Mention the name]

I’d like to let you know that, regrettably, we must postpone the [Job title] position interview we had scheduled for [Day and time]. Shortly explain your cancellation reason and whether or when you plan to contact us again, for example. We won’t be conducting any interviews at this time since our hiring intentions have changed, and we’ve chosen to put this position on hold for a minimum of [Mention the number] months. We would like to get in touch with you again once the position is open and set up a new appointment, if you are still available to meet, though, as we were extremely impressed with your qualifications. I’ll keep you informed of any developments about this or related roles in the interim.

I appreciate you getting in touch with me about the [Name of the post] opening at [business name]. I’m writing to let you know that I have to reschedule our interview for [Day and hour] at [interview site].

Although I really value the chance, I am no longer qualified for this role. [Include a justification, if any.] Could the interview maybe be rescheduled for [include date]. If so, [insert time and date] would be ideal for me.

Please accept my heartfelt apologies for any difficulty and thank you once more for taking the time to register at [Company name].

Regards,

From

[Mention the name of the sender]

[Mention the address]

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be give]

Cancel Interview Email Example

Letter Template: 3

Cancel Interview Email Example

[Mention the name of the sender]

[Mention the address]

[Mention the contact details]

[Mention the date]

To

The

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact details of the recipient]

Subject- Interview cancellation email from employer

Hello, [Mention the name]

I appreciate you getting in touch with me about the open database administrator position at [Mention the name]. I’m writing to you to let you know that I must postpone the interview that is slated to take place at your headquarters on [Mention the date],[Mention the month], [Mention the year] and [Mention the time].

I’m writing to you to let you know that I need to reschedule our interview for [Mention the date],[Mention the month],[Mention the year] and [Mention the time]. I have to fill in for a coworker who needs to leave for a family emergency.

Could the interview perhaps be rescheduled for [Mention the date] If so, I’d want to meet at [Mention the time].

We are unfortunately forced to cancel all of the interviews because the position has been put on indefinite hold [for any other reason]. However, we’d want to take this chance to let you know that your credentials and background were deemed to be impressive. In the event that the position becomes available again, we will get in touch with you to see if you are still open to an interview.

We appreciate you applying to [Company Name] and wish you well in your future endeavors. I apologize for any inconvenience the sudden change in our plans may have caused.

Sincerely

From

[Mention the name of the sender]

[Mention the address]

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be give]

Cancel Interview Email Example

Letter Template: 4

Cancel a Job Interview Examples

[Mention the name of the sender]

[Mention the address]

[Mention the contact details]

[Mention the date]

To

The

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact details of the recipient]

Subject- Interview cancellation email from employer

Good day, [Mention the name]

I have unfavourable news. We regret to inform you that we must cancel the [Job title] employment interview we had scheduled for [day and hour].

Explain briefly why you’re canceling and when or when you’ll be in touch with us again, for example. We chose to put this job on hold for a minimum of three months since our recruiting plans have altered. We would like to get in touch with you again once the position is open and set up a new appointment, though, as we were quite impressed with your qualifications. I’ll keep you informed of any developments about this or related roles in the interim.

We won’t be conducting any interviews at this time since our hiring intentions have changed, and we’ve chosen to put this position on hold for at least three months. We would like to get in touch with you again once the position is open and set up a new appointment, if you are still available to meet, though, as we were extremely impressed with your qualifications. I’ll keep you informed of any developments about this or related roles in the meantime.

Once again, thank you for taking the time to apply at [Company name]; I will be in touch with you soon to [reschedule].

Although I really appreciate the chance, I am no longer available for this position’s interview. To be nearer to my family, I’ve made the decision to relocate abroad.

I genuinely appreciate your time and thoughtfulness and apologies for any inconvenience.

Sincerely,

From

[Mention the name of the sender]

[Mention the address]

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be give]

Cancel a Job Interview Examples

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