Interview Cancellation Letter: 4 Templates

In a corporation or organization, interviews are taken to hire efficient, knowledgeable, and talented candidates for different posts. Still, sometimes it may happen that an interview gets canceled due to some reasons, and you need to frame an interview cancellation mail for that.

If you want some help on how to create it perfectly, then make sure to follow this sample written by me as seeing it, you will be able to write yours accordingly without facing any issues.

Letter Template: 1

Interview Cancellation Cover Letter

[Name of sender]

[HR of the respective company]

To,

[Name of addressee]

Subject: Interview Cancellation Intimation

Dear [mention name of the candidate]

This is to inform you that, unfortunately, we must cancel our interview for the [mention Job title] position we had arranged for [mention date and time.]

We regret to inform you that for some reason our hiring procedure has changed the decision has been taken to put the recruitment for the mentioned position on hold for some time. We don’t want you to lose hope as we are very impressed with your application and seeing to your qualification, we’d like to reach out again once the role is open and schedule a new appointment if you’re still available to meet.

In the meantime, we’ll keep you posted on any updates on a similar position to your qualifications. We will update you on the upcoming positions at [mention company name].

Once again thank you so much for your interest and time in working with us at [mention company name]. Please accept our sincerest apologies for your inconvenience.

If you have any further queries you can reach us at [mention phone number] or through an email [mention email address].

Sincerely,

[Sender Name]

Interview Cancellation Email

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Letter Template: 2

Interview Cancellation Cover Letter

[Mention the name of the sender]

[Mention the address]

[Mention the contact details]

[Mention the date]

To

The

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact details of the recipient]

Subject- Interview cancellation email from employer

Dear [Mention the name]

I’d like to let you know that, regrettably, we must postpone the [Job title] position interview we had scheduled for [Day and time]. Shortly explain your cancellation reason and whether or when you plan to contact us again, for example. We won’t be conducting any interviews at this time since our hiring intentions have changed, and we’ve chosen to put this position on hold for a minimum of [Mention the number] months.

We would like to get in touch with you again once the position is open and set up a new appointment, if you are still available to meet, though, as we were extremely impressed with your qualifications. I’ll keep you informed of any developments about this or related roles in the interim.

I appreciate you getting in touch with me about the [Name of the post] opening at [business name]. I’m writing to let you know that I have to reschedule our interview for [Day and hour] at [interview site].

Although I really value the chance, I am no longer qualified for this role. [Include a justification, if any.] Could the interview maybe be rescheduled for [include date]. If so, [insert time and date] would be ideal for me.

Please accept my heartfelt apologies for any difficulty and thank you once more for taking the time to register at [Company name].

Regards,

From

[Mention the name of the sender]

[Mention the address]

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be give]

Cancel Interview Email Example

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Letter Template: 3

Interview Cancellation Cover Letter

[Mention the name of the sender]

[Mention the address]

[Mention the contact details]

[Mention the date]

To

The

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact details of the recipient]

Subject- Interview cancellation email from employer

Hello, [Mention the name]

I appreciate you contacting me about the open database administrator position at [Mention the name]. I’m writing to you to let you know that I must postpone the interview that is slated to take place at your headquarters on [Mention the date],[Mention the month], [Mention the year] and [Mention the time].

I’m writing to you to let you know that I need to reschedule our interview for [Mention the date],[Mention the month],[Mention the year] and [Mention the time]. I have to fill in for a coworker who needs to leave for a family emergency.

Could the interview perhaps be rescheduled for [Mention the date] If so, I’d want to meet at [Mention the time].

We are unfortunately forced to cancel all of the interviews because the position has been put on indefinite hold [for any other reason]. However, we’d want to take this chance to let you know that your credentials and background were deemed to be impressive. If the position becomes available again, we will get in touch with you to see if you are still open to an interview.

We appreciate you applying to [Company Name] and wish you well in your future endeavors. I apologize for any inconvenience the sudden change in our plans may have caused.

Sincerely

From

[Mention the name of the sender]

[Mention the address]

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be give]

Cancel Interview Email Example

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Letter Template: 4

Cancel a Job Interview Examples

[Mention the name of the sender]

[Mention the address]

[Mention the contact details]

[Mention the date]

To

The

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact details of the recipient]

Subject- Interview cancellation email from an employer

Good day, [Mention the name]

I have unfavorable news. We regret to inform you that we must cancel the [Job title] employment interview scheduled for [day and hour].

Explain briefly why you’re canceling and when or when you’ll contact us again, for example. We put this job on hold for at least three months since our recruiting plans have altered. We want to contact you again once the position is open and set up a new appointment, as we were quite impressed with your qualifications. I’ll inform you of any interim developments about this or related roles.

We won’t be conducting any interviews at this time since our hiring intentions have changed, and we’ve chosen to put this position on hold for at least three months. We want to contact you again once the position is open and set up a new appointment if you are still available to meet, as we were extremely impressed with your qualifications. I’ll keep you informed of any developments about this or related roles.

Once again, thank you for taking the time to apply at [Company name]; I will contact you soon to [reschedule].

Although I appreciate the chance, I am no longer available for this interview. To be nearer to my family, I’ve decided to relocate abroad.

I genuinely appreciate your time and thoughtfulness and apologies for any inconvenience.

Sincerely,

From

[Mention the name of the sender]

[Mention the address]

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be give]

Cancel a Job Interview Examples

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