How to Write a Cover Letter: 10 Free Templates

by

A formal letter introducing the applicant to the potential employer and which is typically attached to a resume or employment application for a position, is known as a cover letter.

The goal of a cover letter is to elaborate on a potential employee’s abilities, credentials, and work history concerning the job for which they are applying.

What Is a Cover Letter?

A cover letter is crucial because it gives the hiring manager their first opportunity to review your skills for the job. A cover letter may not be required in many cases, but it is recommended to include one. Making an extra effort demonstrates to the company that you have excitement for the role and additionally sets you apart from other applicants.

A strong cover letter will emphasize the candidate’s advantages and discuss how they are the most suitable candidate for the job. Additionally, it should reflect the applicant’s excitement and interest in the position and the business. It should consist of three to four concise paragraphs and not exceed one page in length.

What Is to Be Included in A Cover Letter?

Include an appropriate salutation.

If at all feasible, use the name of the receiver when addressing the cover letter. Use a nonspecific salutation like “To the Recruiting Manager” or “To the Supervisor” if you are unsure of the person’s name who will be reviewing your cover letter.

Include an introduction

Introduce yourself and the role that you would like to apply for in the opening paragraph of your cover letter. You could additionally describe how you discovered the employment opportunity.

Include your contact information.

Adding all your contact information, like your name, address, phone number, etc., is extremely important. This should be the first thing the hiring manager sees so they know how to get back to you for a follow-up.

Include your skills and qualifications.

The body of your cover letter must contain the reason why the perfect match for the role is you and not any other candidate. Emphasize your pertinent abilities, background, and credentials that meet the position’s needs. To showcase your achievements and how they apply to the role, provide concrete examples.

Include a closing paragraph.

A powerful concluding paragraph that sums up your skills and conveys your passion for the position should be included at the end. Invite the recruiting manager to get in contact with you for an interview and thank them for taking notice of your candidature. 

How to Write a Cover Letter (Tips)

While a cover letter requires some time and effort to put together, you may improve your probability of landing an interview and create a positive first impression by writing a compelling cover letter. These points will surely be helpful for the perfect cover letter regarding any role:

Use a professional language

Steer clear of slang or informal expressions, and communicate professionally. The cover letter has to be brief, straightforward, and written effectively. Make careful to verify the information in the letter once more to make sure it is accurate. Also, remember to keep your resume updated.

Switch up your cover letter as per the job

While the base of the cover letter can be the same, for any position you apply for, personalize your cover letter. Find out more about the business and the employment needs, then emphasize the abilities and talents that fit what the hiring manager is searching for.

Highlight your accomplishments

To showcase your accomplishments and demonstrate how they apply to the position, provide concrete examples. This might make you stick out from other candidates and prove that you have all the skills needed for the role.

Do not ignore any gaps in your resume.

Address any gaps in your past career or doubts they may have regarding your credentials in the cover letter. Provide them with the ways you have dealt with these problems and why you are still a great contender for the position.

Avoid any mistakes

Make sure to thoroughly check your cover letter for grammatical and spelling issues because Errors make a letter difficult to read and comprehend. To gain input and to make sure your letter is written appropriately and clearly, ask a mentor or close companion to read it as well.

Key Takeaways

Keep your cover letter short. Maintain a formal tone to convey your excitement for the position while taking the time to personalize your letter and showcase your skills. Summarize your job experiences instead of going into too much detail. Correlate your achievements with the qualities that are needed for the role. Don’t forget to include your contact information.

Letter Template: 1

Cover Letter Template

[Mention the date]

To,

[ Mention the name of the hiring manager]

[Mention the name of the company]

[ Mention the address of the company]

Dear Sir/Ma’am

As an [ mention the profession] intern working at [ mention the company], while viewing your job requirements at [ mention the name of the site], I was excited to know that all the qualities in me. I can do all the duties of this job and take up all the responsibilities.

I have completed my schooling from [ mention the name of the institution] I have a master’s degree in [ mention the subject], and along with that, I did training in the[ mention the field] from [ mention the institution]. 

In addition to that, the job I used to do previously has enhanced my skills even more. I have qualities like I am goal-oriented, can multitask, can work in teams as well as an individual, and I also have knowledge of computers.

I can assure you of my working skills, and you will not be disappointed by my work if I get selected for this role in your company. I believe that this job is suitable for me, and I can do it in a better way and add value to your company.

With this letter my resume is attached, and I hope you will contact me soon to discuss more about the job in detail. My other documents are also attached so you can have a look at them and can get an idea about my skills and experience. You can contact me at your own convenience through my contact details mentioned below. 

With regards, [ mention the name of the sender]

[ Mention the address of the sender]

[Mention the contact details of the sender]

professional cover letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 2

Cover Letter Template

[ Mention the date]

To,

[Mention the name of the hiring manager]

[Mention the name of the company]

[ Mention the proper address of the company]

Dear Sir/Ma’am,

My name is [ mention the name], and I am writing this letter to show my interest in the post of [ mention the post] at your rising company, that is[ mention the name of the company]. I saw the job description which you mentioned in the [ mention the site], and I believe that I am perfect for this post and can do it in a proper manner.

I have completed my studies in this subject from [ mention the name of the institution] and have a Ph.D. degree in [ mention the course]. In addition to this, to enhance my skills, I did training in this field from [ mention the name of the institution], which has sharpened my skills even more, and I can do my best in this field.

I have qualities like I enjoy working in teams as it involves everyone’s ideas, can multitask, have self-management, am willing to learn new things and have good communication, which is all required to do this role properly and in a good way.

I am confident that I can do this role properly, and I assure you that you will not be disheartened by choosing me for this position in your company. Hope my skills and techniques will take this company to great success. 

One copy of my resume is attached to this letter and other documents will help you to get an idea about my skills. Hope we will be discussing this job role in detail very soon. You can contact me at your own convenience. Thank you so much for your time.

With regards, [ mention the name of the sender]

[ Mention the address of the sender]

[Mention the contact details of the sender]

professional cover letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 3

Cover Letter Template

[Mention the date]

To,

[Mention the name of the hiring manager}

[Mention the name of the company]

[Mention the address of the company]

Dear Sir/Ma’am,

With due respect, I [mention your name] want to state that I have discovered the job vacancy for the post of [ mention the post ] at your company, that is [ mention the name of the company]. After reading the job description and the skills you are looking for in a candidate, I believe that I can do this job in a proper way.

I did my training of [ mention the years] from [ mention the name of the institution], which enhanced my theoretical and practical skills. I have also worked at [ mention the name of the company] on a part-time basis to gain experience in this field.

This job requires a candidate who is goal-oriented, has a positive attitude, can work in teams, and has management qualities, and this is all I have worked for to embed these skills in me. I was always interested in this field since my childhood and have worked in it since then.

I really enjoyed this work and gained proper knowledge as well as experience for this role. If I get selected for this job, you will notice that my basics are clear and I can learn new things quicker.

My resume and other documents are attached to this letter and I hope by having a look at it you will get an idea of my abilities. Hope you will contact me to discuss this role in detail. Feel free to contact me through my contact details mentioned below at your own convenience.

With regards [ mention the name of the sender]

[ Mention the address of the sender]

[Mention the contact details of the sender]

professional cover letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 4

Professional Cover Letter

[Mention the date]

To,

[Mention the name of the hiring manager]

[Mention the name of the company]

[Mention the address of the company]

Dear Sir/Ma’am,

I am writing this letter to show my interest in your current job vacancy for the position of[ mention the post] at your company that is [ mention the name of the company]. The job description that was mentioned in [ mention the site] is the same as my skills are. I am really excited to work at this company in this position.

I have done my schooling from [ mention the name of the institution] and received a master’s degree certificate in [ mention the course] from [mention the name of the institution]. I was working as an intern at [ mention the name of the company], from which I really gained a lot of experience and knowledge about this field.

Theoretically and practically I am prepared for this job and want to work at your company to make my career goals better. Skills like hard work, time management, leadership qualities, and good communication skills are in me, and I hope this is all required to perform this role properly and without any problem. To know more about this job and learn new things, I want to work in a big company like yours, that is why I am showing my interest in this job in your company.

Hope to get a call from your side very soon to discuss this role in detail. One copy of my resume and other documents are attached to this letter. Hope you will get a short idea about my skills and working abilities through it. You can tell me if there’s anything else I can do to make this procedure easier. You can contact me at your own convenience through the contact details mentioned below.

With regards [ mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details of the sender]

professional cover letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Similar Posts:

Was this article helpful?