Framing a letter of confirmation to a certain guest or client for your hotel rooms, you should write in it about all the facilities that the particular guest has asked for, assuring them about the hotel’s service quality as well.
If you think you want some help to develop such a letter for your client, then make sure to use this sample letter of mine as a reference point, as seeing it, you will be able to create yours with total convenience.
Letter Template: 1
Hotel Booking Confirmation Letter
[Mention name of Sender]
[Mention designation of the sender]
[Address of the sender]
To,
[Mention recipient name]
[Address of recipient]
Subject- Confirmation Letter for Hotel Booking at [mention the Hotel Name]
Dear sir/madam,
This is to confirm your booking request for [mention number of rooms] in our hotel. We are ready to serve you with all our efficiency. The hygiene standards you asked for is what we assure and confirm to provide you with a perfectly sanitized environment.
We are glad to let you know that the [number of rooms] you asked for and the exact rooms [mention floor and other specifications] have been taken care of and we are allotting [mention room numbers] for you.
We also need to mention here that the advance amount [mention amount] you have paid will be deducted from the final bill during check-out. Please consider this confirmation letter as the final booking document and produce it at reception while checking in.
We assure to provide you with every comfort you need during your stay here.
Best Regards,
[Name of Manager of the hotel]
[Hotel name]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 2
Reservation Confirmation Letter
From,
[Mention the name of the sender]
[Mention the designation of the sender]
[Mention the full name of the entity/ hotel]
[Mention the date]
To,
[Mention the full name of the recipient]
[Mention the job title of the recipient]
[Mention the name of the department of the recipient, if any]
[Mention the full name of the entity/organization, if any]
Subject: Letter of Confirmation for Hotel Booking.
Dear [Mention the full name of the recipient],
This letter is in regards to the hotel booking you have made for the following date/dates [mention the full date] at our [mention the full name of the entity/ hotel] in [mention the place and location].
We like to inform you that the bookings you made are confirmed for your company/organizations, [mention the purpose] meeting/conference. We will make full arrangements for all your staff members and visitors.
The [mention the name of the banquet hall] banquet hall that we have booked for your purpose is on the [mention floor number] floor. The banquet has a space to accommodate [mention the number].
We have chosen [mention the name of the banquet hall] banquet hall, keeping in account the pandemic situation. And also the rooms you wanted for your guests are confirmed, and it is on the same floor.
We also have services to arrange the dining area on the same floor, and we can put it as per your need. We have received a payment of [mention the amount] from your end, and we have taken it as an advance for your booking.
We request you send us a document proof before the booking dates so that all other necessary work is completed on time. Please provide us with anyone valid identity proof at the earliest.
We will make all necessary arrangements, keeping into account each guest’s hygiene and safety and security.
If there is anything else you want to add to the list, please let us know so that we can make the arrangement.
This letter acts as your booking confirmation, so please submit this letter along with your identity proof.
Regards,
[Mention name of the sender]
[Mention the mail ID or the contact number of the sender]
[Mention the name of the hotel and branch location]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 3
Hotel Booking Confirmation Letter
From,
[Mention the name of the sender]
[Mention the designation of the sender]
[Mention the full name of the entity/ hotel]
[Mention the date]
To,
[Mention the full name of the recipient]
[Mention the job title of the recipient]
[Mention the name of the department of the recipient if any]
[Mention the full name of the entity/organization if any]
Subject: Letter of Confirmation for Hotel Booking.
Dear [Mention the full name of the recipient],
I [mention your name] am writing this letter on behalf of our hotel [say the hotel’s name]. This letter stands to be the confirmation of your hotel booking from [mention the start date] to [mention the end date for your family/friend visit at [mention the name of the hotel and branch location].
As per your requirement, we have made the booking keeping in mind the things you specified. All our rooms and washrooms are cleaned and sanitized from time to time. So you can be assured that proper hygiene is maintained at the hotel.
There are other recreational centers within the hotel that you can use during your stay. There is a library, a shopping plaza, and a restaurant inside the hotel. We also have facilities for indoor sports for adults and children too. There is badminton and a tennis court for our guests. You can use all of the amenities during your stay.
We request you to bring identity proof when you check-in. We hope you have a satisfying stay at our hotel. Any other things you want us to arrange for you during your stay, please let us know so that we can make the arrangements.
However, you also make special requests during your stay. For any further queries, please contact our reception desk, or you can mail us on [mention the hotel’s official mail id].
Sincerely,
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 4
Hotel Booking Confirmation Letter
[Mention name of the sender]
[Mention the mail ID or the contact number of the sender]
[Mention the name of the hotel and branch location].
[Mention name of Sender]
[Mention designation of the sender]
[Address of the sender]
To,
[Mention recipient name]
[Address of recipient]
Subject- Confirmation Letter for Hotel Booking at [mention the Hotel Name]
Dear sir/madam,
This is to confirm your booking request for [mention number of rooms] in our hotel. We are ready to serve you with all our efficiency. The hygiene standards you asked for are what we assure and confirm to provide you with a perfectly sanitized environment.
We are glad to let you know that the [number of rooms] you asked for, and the exact rooms [mention floor and other specifications] have been taken care of, and we are allotting [mention room numbers] for you.
We also need to mention that the advance amount [mention amount] you have paid will be deducted from the final bill during check-out. Please consider this confirmation letter as the final booking document and produce it at the reception while checking in.
We assure to provide you with every comfort you need during your stay here.
Best Regards,
[Name of Manager of the hotel]
[Hotel name]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 5
Hotel Booking Confirmation Letter
From,
[Mention the name of the sender]
[Mention the designation of the sender]
[Mention the full name of the entity/ hotel]
[Mention the date]
To,
[Mention the full name of the recipient]
[Mention the job title of the recipient]
[Mention the name of the department of the recipient, if any]
[Mention the full name of the entity/organization, if any]
Subject: Letter of Confirmation for Hotel Booking.
Dear [Mention the full name of the recipient],
This letter is in regards to the hotel booking you have made for the following date/dates [mention the full date] at our [mention the full name of the entity/ hotel] in [mention the place and location].
We like to inform you that the bookings you made are confirmed for your company/organizations, [mention the purpose] meeting/conference. We will make full arrangements for all your staff members and visitors.
The [mention the name of the banquet hall] banquet hall that we have booked for your purpose is on the [mention floor number] floor. The banquet has a space to accommodate [mention the number].
We have chosen [mention the name of the banquet hall] banquet hall, keeping in account the pandemic situation. And also the rooms you wanted for your guests are confirmed, and it is on the same floor.
We also have services to arrange the dining area on the same floor, and we can put it as per your need. We have received a payment of [mention the amount] from your end, and we have taken it as an advance for your booking.
We request you send us a document proof before the booking dates so that all other necessary work is completed on time. Please provide us with anyone valid identity proof at the earliest.
We will make all necessary arrangements, keeping into account each guest’s hygiene and safety and security.
If there is anything else you want to add to the list, please let us know so that we can make the arrangement.
This letter acts as your booking confirmation, so please submit this letter along with your identity proof.
Regards,
[Mention name of the sender]
[Mention the mail ID or the contact number of the sender]
[Mention the name of the hotel and branch location]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 6
Hotel Booking Confirmation Letter
From,
[Mention the name of the sender]
[Mention the designation of the sender]
[Mention the full name of the entity/ hotel]
[Mention the date]
To,
[Mention the full name of the recipient]
[Mention the job title of the recipient]
[Mention the name of the department of the recipient, if any]
[Mention the full name of the entity/organization, if any]
Subject: Letter of Confirmation for Hotel Booking.
Dear [Mention the full name of the recipient],
I [mention your name] am writing this letter on behalf of our hotel [say the hotel’s name]. This letter stands to be the confirmation of your hotel booking from [mention the start date] to [mention the end date for your family/friend visit at [mention the name of the hotel and branch location].
As per your requirement, we have made the booking keeping in mind the things you specified. All our rooms and washrooms are cleaned and sanitized from time to time. So you can be assured that proper hygiene is maintained at the hotel.
There are other recreational centers within the hotel that you can use during your stay. There is a library, a shopping plaza, and a restaurant inside the hotel. We also have facilities for indoor sports for adults and children too. There is badminton and a tennis court for our guests. You can use all of the amenities during your stay.
We request you to bring identity proof when you check-in. We hope you have a satisfying stay at our hotel. Any other things you want us to arrange for you during your stay, please let us know so that we can make the arrangements.
However, you also make special requests during your stay. For any further queries, please contact our reception desk, or you can mail us on [mention the hotel’s official mail id].
Sincerely,
[Mention name of the sender]
[Mention the mail ID or the contact number of the sender]
[Mention the name of the hotel and branch location].
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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