Holiday Request Letter example: 4 Templates

You are planning to go on a holiday for a few days due to some work or in order to visit a relative. You should inform your boss or supervisor about the said leave well in advance. Such a letter should ideally be written in a formal tone.

You shall mention the reason for your absence and assure your supervisor that you shall be able to complete the pending work once you resume duties at your workplace after the holidays.

Template: 1

Holiday Request Letter

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

I am writing this letter to keep you updated about the leave I had requested the company to grant me dated from [ insert the start date of the leave to be taken] to [ insert the end date of the leave to be taken in], i.e. a period of [ insert the period of the leave taken] days/weeks.

I had notified [ insert the name of the concerned authority] in prior that, I have an important family event coming up on [ insert the scheduled date of the event], for which, I will have to be traveling to [ Insert the name of a relevant location] to attend the same.

Since it is a mandatory event for me to attend, and that, these circumstances would require my help for the preparations in advance, I would want to request you to kindly grant me this leave dated from [ insert the requested start date for the leave] to [ insert the requested end date for leave]

I would also want to keep you posted that all my pending work to date has been completed, and that [ insert the name of the concerned person] will be taking care of the responsibilities in my absence.

I would greatly appreciate your consideration of this leave request and grant me permission for the same.

Thank you very much!

Sincere Regards,

[ Insert  Full Name of the Sender]

[ Insert the Designation at the organization], [ Insert the Name of the Organization]

[ insert the contact details]

Template: 2

Holiday Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- Holiday request letter

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient] 

I’m writing to you to ask that you kindly give me three weeks off between January 23 and February 14 so that I can visit my family for a get-together. I haven’t taken a single day of leave this year, so I would really like to take a few days off and see my parents.

My parents are celebrating their 25th wedding anniversary, but I have to fly 2,500 kilometers to be there. Please give me a three-week vacation; this is a once-in-a-lifetime opportunity that I won’t get the chance to experience again.

I will inform my coworker Robert, who will handle my work while I’m away. If you need to get in touch with me, my cell number is 8973452671, and in case of an emergency, my email address is [email protected]

I apologize for taking so long to write to you; my new job in the city has been keeping me quite busy. I just moved into my own house and spent a lot of time decorating and setting up the furniture.

Anyway, I’m glad to say that I’m situated now. I wanted to know whether you could come stay with me for a few weeks. I can fit another person in my house, and I can’t wait for you to see it! awaiting a reply that is favorable.

Thank you so much.

[Mention the name]

[Mention the profession]

[Mention the contact details].

Template: 3

Holiday Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- Holiday request letter

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient] 

This letter requests official approval for a one-week vacation from [date] to [DATE]. On [DATE], I’ll be back at work. The first vacation that my husband and I have taken in five years is on the horizon.

Before the departure date, I’ll finish every job I’m working on. I have asked my team’s other members to see to it that all of my duties are carried out while I’m away, and they have agreed.

My request for a vacation was approved by my team leader. I have her letter in the attachment. I can be reached at [detail] or [[email protected]] if you have any inquiries or concerns.

I’ll be checking my email every day while I’m away so that I may be contacted immediately if necessary.

I want to spend some of my vacation time with my family, which is something we all need. I want to use 40 of the 125 vacation hours I now have.

As you are aware, I work really hard and put in more than 60 hours per week. A trip every now and again is an excellent method to stay rejuvenated and prevent burnout. I believe I have been overdue. I have often postponed a trip due to obligations to my employer. My family and I would enjoy some time together.

I have completed and attached the official business vacation request form for your approval. I would want a written response so I can plan my trip. Thank you for giving my request some thought. At your earliest convenience, please let me know if my request for a vacation has been granted so I may complete our hotel and flight reservations.

Thank you so much.

[Mention the name]

[Mention the profession]

[Mention the contact details].

Template: 4

Holiday Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- Holiday request letter

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient] 

This letter requests official approval for a one-week vacation from [DATE] to [DATE]. On [DATE], I’ll be back in the workplace. I’ve finished all of my work as of right now.

I’ll also make sure that all unfinished business is finished before I leave on this vacation. I’ll make sure that whoever steps in for me while I’m away won’t have much to do. I can be reached at [number] or [[email protected]] if you have any inquiries or concerns. I’ll be checking my email every day while I’m away so that I may be contacted immediately if necessary.

I promise to send out my deliverables for my projects before I depart. I’ve previously spoken with my boss, and no important tasks are scheduled to be completed while I’m away.

Please feel free to contact me at my work email if you require anything.

I hope you can appreciate my request for this time off. I’ll be anticipating your response. In order to see our daughter for the first time in five years, my wife and I are organizing a journey. Thank you for giving my request some thought. At your earliest convenience, please let me know if my request for a vacation has been granted so I may complete my hotel and flight reservations.

Thank you,

[Mention the name]

[Mention the profession]

[Mention the contact details].

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