Goodbye to Tenants Letter: 4 Templates

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When you give a part of your apartment for rent to people, they become your tenants. But with time, as you start mixing with them, they become a lot more than just tenants, like another family.

You share things with them, chat and have a good time. Bidding farewells to them after a certain period of time can be really tough. Make sure you go through the sample letter I wrote if you want to create the best letter for them.

Template: 1

Goodbye to Tenants Letter

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear [Mr./ Mrs./ Ms./ Insert the name of the receiver]

As you are already aware, due to urgent financial needs, we are planning to sell our house to [ insert the name of the new owner]; we would want to inform you that your tenure period will end in [ insert the number of days

We know this was short notice to inform you, but we were also tied to financial responsibilities that required urgent attention. Before you left, we did want to write this note of gratitude to you for having taken care of the house so well.

We were so joyful to see how well was everything maintained, even better than any of our family could do. It has indeed been a pleasure to have you as our tenants, and we thank you for having given the utmost care and attention to the needs of this house.

We appreciate your kindness, welcoming nature, cooperation, timely payments, and the patience you have shown in this past [ insert the number of years since knowing the tenant] years.

We hope you will find an abundance of blessings in all your future endeavors. I hope to remain in touch with you in the fullness of time.

Best Wishes and Cordial Regards,

 [ Insert the Full Name of the Sender]

 [ Insert the contact details]

goodbye to tenants letter

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Template: 2

Goodbye to Tenants Letter

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]
[Date]

[Tenant’s Name]
[Tenant’s Address]
[City, State, ZIP]

Subject: Farewell and Best Wishes

Dear [Tenant’s Name],

We hope this letter finds you well. As the time has come for your tenancy to come to an end, we wanted to take a moment to express our sincere appreciation for having you as our tenant. It has been a pleasure to have you as a valued member of our community, and we wanted to extend our warmest regards as you move on to new endeavors.

Throughout your time with us, you have been a responsible and considerate tenant, and we want to express our gratitude for taking excellent care of the property. Your cooperation in promptly addressing any maintenance concerns and adhering to the terms of the lease agreement has been commendable. Your respect for your fellow neighbors and your efforts to maintain a peaceful living environment have not gone unnoticed.

As you prepare to leave, we kindly request that you ensure the property is returned in good condition. Please schedule a final inspection with our maintenance team, who will assess the property for any necessary repairs or maintenance tasks before your departure. We understand that wear and tear may occur during the tenancy, and we will make reasonable allowances for such circumstances.

Regarding the security deposit, please note that any deductions necessary for repairs, cleaning, or outstanding rent will be communicated to you in writing along with the refund, if applicable, as per the terms of the lease agreement. We aim to complete this process in a timely manner and appreciate your patience during this period.

As you embark on new beginnings, we wish you every success and happiness. May your new home be filled with joy, peace, and prosperity. Should you ever require a reference for future rental applications, please do not hesitate to reach out to us. We will gladly provide a favorable recommendation based on your tenure as a reliable and responsible tenant.

Before you leave, we kindly ask you to ensure that all utility accounts are transferred or canceled, and your forwarding address is provided for any future correspondence or necessary documentation.

Once again, we extend our heartfelt thanks for choosing our property as your home. It has been a pleasure having you as a tenant, and we will fondly remember our time together. If you have any questions or require any assistance during the move-out process, please do not hesitate to contact us.

Wishing you all the best for your future endeavors.

Sincerely,

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