Free Termination Letter Example: 4 Templates

The procedure of terminating an employee must include a termination letter. It contains important details such as the reason for termination, the termination date, and the final settlement and formally notifies the employee that they are no longer employed. One could need to be given to an employee if you work in human resources (HR) or are in a senior position.

Letter Template: 1

Free Termination Letter Example

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

We regret to tell you that your employment with (mention the name of the company or organization) will no longer be continuing as of today (mention the date). The reason for your termination is:

Description 1 (add an explanation if the sender have any)

Description 2 (add an explanation if the sender have any)

Please give back any business property you may have. Your final paycheck would be sent later if you delayed doing it or failed to complete it.

Any severance benefits will be given in accordance with the organization’s policies (mention the name of the company or organization).

Your performance has been consistently poor over the last three months, and despite our verbal and written warnings, you have failed to improve or live up to company expectations. As a result, the company has decided to terminate your employment.

You were previously informed by the firm that, if your performance doesn’t match the minimum performance requirements established by the company, your employment with the company will end on the last date of the notice period issued with the final written warning.

Your severance compensation, which will also include any unused paid time off, will be forwarded to your home address. You can get in touch with the HR department if you have any questions or concerns. (Mention the contact details of the sender)

We appreciate you and wish you well in your future endeavors.

[Mention the name]

[Mention the profession]

[Mention the contact details]

Letter Template: 2

Free Termination Letter Example

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

Unfortunately, we must let you know that your job will cease on (mention the date). Your final day of employment with will be on the date specified (mention the name of the company or organization). 

The information above corresponds to the notice time for termination of employment that is stated in your contract. Poor customer behavior or conduct is the cause of termination of employment. The documents that are included provide more information. Moreover, the many unexplained and uninformed leaves of absence from work for extended durations that you have taken are the cause of your termination.

All company supplies, materials, and documentation that you have in your possession must be returned. Please uphold confidentiality in accordance with our data protection policy, which was established at the beginning of your employment.

As per business rules, you will get your due severance payout. You’ll get a statement that lists all of your earned benefits.

(Mention the Name of the HR executive) will go over the specifics with you and address any questions or concerns you might have. Please contact him or her as soon as possible to discuss your termination procedure and final payment. (Mention the contact number of the HR department of the company or organization) and (mention the email id of the of the HR department of the company or organization).

We felt that taking this action was necessary. We hope all of your future endeavors are successful.

[Mention the name]

[Mention the profession]

[Mention the contact details]

Letter Template: 3

Free Termination Letter Example

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

This letter serves as notice that your employment with (mention the name of the company or organization) in the post of (mention the job title of the recipient) has been terminated. When your notice period has expired, please start the termination process and clear your desk.

Your sales performance has fallen short of business expectations for more than (mention the total number of months) months. The management has already spoken with you about this matter. Additionally, the management gave you the necessary training and growth to improve your talents. Despite all of the company’s assistance, your performance fell short of the desired result.

Additionally, your coworkers and members of your team have complained to us about your improper behavior and poor work ethics. You have ignored the frequent warnings and done nothing to change your behavior. Consequently, management has chosen to let you go from your position.

According to your employment contract, the employer has the right to fire you after (mention the total number of months) months of service for misbehavior or misconduct. The choice is therefore valid legally, irrevocable, and final.

Please feel free to contact the HR department if you have any inquiries or uncertainties. (Mention the contact number of the sender or of the company) and (mention the email id of the sender or of the company).

I appreciate your service. We hope all of your future endeavors are successful.

[Mention the name]

[Mention the profession]

[Mention the contact details]

Letter Template: 4

Free Termination Letter Example

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I regret to tell you that you will no longer be working for [mention the company or organization name] as of [Mention the termination date]. As previously indicated, we believe that this is the wisest course of action due to [insert reason for termination]. This decision was reached following the conclusion of your Performance Improvement Plan, which was begun on [Mention the date].

You will no longer be entitled to any pay or benefits related to your position after [mention the termination date]. Please deliver [returnable business property] to the Human Resources department by [mention the date].

Up until [mention the termination date], you are entitled to your income, and we will pay you for any unused vacation days. Additionally, we’ll offer [mention the amount] in severance money.

The full details of any compensation or other related information that you are entitled to receive from us will be included in a separate letter that you will receive.

You have signed a non-compete, non-solicitation, and non-disclosure agreement, so please keep that in mind. You must immediately remove any information you may have on our customers, workers, or other stakeholders that you may have on paper or on your personal devices.

I’m available to you for up to [mention the number of days] working days after your last day of employment if you have any inquiries or need explanations.

[Mention the name]

[Mention the profession]

[Mention the contact details]

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