Formal Resignation Letter Sample – 8 Format Template

Resignation Formal Resignation Letter Sample - 8 Format Template

Formal Resignation Letter Sample – 8 Format Template

Resignation letters are something we all need to write at one point in time or even multiple times. First of all, we should be clear about what to include in a formal resignation mail, the checklist should be your name, department, reason if any specific like higher studies, family reasons, etc. You should always mention the notice period and what documents will be you be expecting while leaving. Next is to be very careful with what you write and in what matter. Never offend anyone while leaving, it hinders your path of progress.

Here are Best Formal Resignation Letter Samples


To: [Manager’s Email Address]
Subject: Letter of Resignation – [Your Name]

Dear [Supervisor’s Name],

I am writing to inform you of my resignation from [Position Name] at [Company Name], effective two weeks from today, [Current Date]. Thank you for the opportunities to grow and learn under your guidance.

Please let me know how I can be of assistance during the transition period. I wish you and the company the very best going forward.


[Your Signature]
[Your Name]


Dear Mr./Ms. Last Name:

Please accept this letter as formal notification that I am leaving my position with the Swem Library XYZ department on X DATE.

Thank you for the opportunities you have provided me during my time with the department.

If I can be of any assistance during this transition, please let me know.


Your Signature

Your Typed Name

Sample 3

Hello Sir,

With due respect I would like to tell you that I have decided to step down from my role of assistant manager and would be leaving the organization after serving my notice period.

It has been a great experience for me to be a part of a team that not only contributes to the company’s growth but also individual growth. I would be happy to help with the exit process.

I will be serving my full notice period and will be open to help in any kind of knowledge transfer required.

Full name
Post name

Sample 4

Respected Sir,

I would like to take a moment of yours to intimate that I have accepted an offer from a company in my home town and hence will be resigning from my post herewith respect to today.

I would like to tell you that I will be needing to leave the organization in the next 15 days due to some family reasons and hence would request you to please see if any concession given in the same.

I will request the Human resources team to do my exit process on priority so as to avoid any kind of confusion in the last moment. Kindly accept mine as a special case and do the needful.

Regards & Gratitude
Full Name
Post Name

Sample 5

Dear sir,

It has been a great journey for me in this very reputed organization. Please accept this as my formal resignation from the post of content creator in the marketing team.

I have been a part of this team for the last 36 months and have been able to successfully deliver several projects under the leadership of manager.

I would be serving the notice period and request to start processing the exit process.

Thank you & Regards
Full Name
Content Creator
Marketing department

Sample 6

Respected Sir/Mam,

I would like to take a moment of yours to inform that after a lot of thoughts I have decided to quit my job. I will be resigning from my role as sales manager Us division from today onwards.

I have been working for the past 15 years and now plan to take a step further in my life where I will mostly work towards society and give back to the youth of India.

It has been a great opportunity for me to work with so many learned colleagues and under such management who respect employees for who they are and not for the target they have completed.

I will be happy to help in this transition period and would assist in any kind of training which will be required for the one who will be replacing me.

Kindly acknowledge the resignation.



Sample 7

Respected Mam/Sir

This is to intimate that I will be stepping down from my position of Senior .Net developer from tomorrow onwards. I have accepted an offer which will be a promotion joining for me. I have been lucky to be a part of your team but at this point in time, it is important for me to take this decision as I believe this role will help me achieve the goal which I have for the next 10 years.

I would also like to recommend one of my connections for the same role. So if you are looking for one, do let me know I will share the profile with the Human resources team.

With this I would just like to thank the whole team and management for trusting me and giving me this platform for showcasing my technical skills.

Full name
Senior Developer

Sample 8

Respected Sir,

With mixed feelings, I would like to say that I am resigning from my post of Assistant manager as I have started my own venture and would now be dedicated my full time to the same.

In my past 4 years in the company, I have got to learn from the best mentors and had the privilege to work with the best team which was supportive in every situation. You have given me the opportunity to deal with high-end clients. I will forever be thankful for the trust that you had on me and hence will be happy to help if I can in anyways like finding the right person to replace me or providing training to my replacement.

Please accept my resignation and let me know what will be the next steps for the clearance.

First Name
Department & Position

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