Follow up Email Samples: 6 Readymade Templates

A follow-up letter is an amiable method to know the status of your job application, interview or meeting, and periodic service or sales. The letter has importance in the underlying phases of any business relationship.

The letter will show thankfulness for the prior experience and look for a route forward. For instance, on the off chance that you have met a business agent in a public exhibition and talked about a business deal, the letter could go about as an acknowledgment letter to sign an arrangement with the business delegate. 

Often a single email is not sufficient to garner the desired response from the team that you have communicated with. Often you need to follow up on your previous communication from time to time. For this purpose, you shall have to draft a well-structured email.

Here we have provided multiple samples that shall help you in drafting a good follow-up email. The tone of voice used is formal and professional. In a follow-up email, you should clearly mention the reference of the old communication.

Letter Template: 1

Follow up Email Samples

Dear XYZ,

I presented a letter of application and a resume prior to this month for the software engineer position promoted in the Times of India. Until this point in time, I have not gotten a notification from your office. I might want to affirm receipt of my application and repeat my enthusiasm for the activity.

I am extremely keen on working at your Company and I accept my abilities and experience would be a perfect counterpart for this position.

In the event that is fundamental, I would be happy to resend my application materials or to give any additional data you may require in regards to my bid. I can be reached at 9898989898 or [email protected] I anticipate got a notification from you.

Much obliged to you for your consideration.

Yours truly

Letter Template: 2

Job Interview Follow up Email

Dear XYZ,

It was entirely charming to talk with you about the position of Project Manager at the XYZ Agency. The activity, as you introduced seems to be an awesome counterpart for my aptitudes and interests. The inventive way to deal with account management of the board that you portrayed affirmed my desire to work with you. 

I comprehend your requirements for managerial support. My detailed direction and hierarchical abilities will assist with liberating you to manage bigger issues. I fail to make reference to during my meeting that I had worked for two summers as a brief office specialist. This experience helped me to build up my secretarial and administrative aptitudes. 

I value the time you took to talk with me. I am keen on working for you and anticipate got a notification from you about this position.

Yours Sincerely. 

Letter Template: 3

After Sales Follow up Email

Dear XYZ,

I need to pass on our earnest gratitude to you for allowing us a chance to serve you. It was genuinely an incredible chance to work with you and we truly appreciated every one of our preservations. I might want to state that it was our incredible joy that you picked us for our products. 

We might want to carry it to your notification that your order has been received and it will be conveyed to you in two or three days. All the items were assorted as you needed and were packed appropriately in the cases. On delivery, if you discover any issue, kindly inform us. We will attempt to determine the issue with a quick attempt. 

We put stock in making great and everlasting business relations and constantly needed to serve the best to our customers. We trust that you will be happy with our administration and will give us more possibilities later on to serve you. 

We would like to hear from you soon.

Thank you

Letter Template: 4

After Quote Follow up Email

Mr. XYZ,

After providing you with the citations of our new products and for our most recent embellishments on (date), we have not heard anything from you about your best course of action to serve your necessities. 

We are always here to support you so that you can choose the best and with our creative architects, economic analysts, and experienced staff, you can have confidence that your necessities will be met in a superior manner.

If there is any issue of estimating or whatever other factor that is keeping us from picking up your business, we can have a conversation about it with the goal that we will know how we can serve you. 

As we have just referenced that our products are among the top accessories here in Mumbai, so you can have confidence about the quality as our witticism is to give only the best to our customers. 

We are searching for your positive and kind reaction to stride ahead for a solid business connection.

Thank you.

Letter Template: 5

Periodic Service Follow up email

Dear sir/madam,

This is in continuation of our letter dated (date) in which we informed you that the AMC number (AMC Number) of the (name of the item) having a model number (model of product) is terminating on (date). 

Since we have not yet got an affirmation from your conclusion to renew the AMC, we are composing this subsequent letter. We would ask you to please regard this suggestion on an urgent basis and recharge the AMC most recent by (date) failing which any issue with our item will be fixed on payment according to our norms. 

It would be ideal if you don’t hesitate to call our delegates at the numbers given underneath for any explanations. 

We anticipate got a notification from you at the most punctual. 

Best Regards.

Letter Template: 6

Complaint follow up email

Dear (Name),

This is regarding the complaint we got from the client about the flawed product (name of the item). The letter is dated (date) and the client’s name is (name). As indicated by the complaint she had bought the item two months ago from one of our outlets.

This client had kept composition to us a few times and she is troubled pretty much for this. 

I have full confidence that you can tackle the issue. It would be ideal if you investigate the issue and catch up with the client. I am certain that you know that consumer’s loyalty is our need as we see. I need you to amend this grievance as quickly as time permits.

I have guaranteed her that this will be resolved within seven days. Kindly call up the client and guide her about the means taken to determine the issue and how soon you can give her an answer. 

If you don’t mind keep me informed about the advancements. 

Yours Truly

Letter Template: 7

Sometimes we find that a single email is not sufficient to obtain the desired response from the team that you have been communicating with. At times you need to follow up on the previous communication you have had with the company or individual from time to time. For this purpose, you shall have to write an email.

Here we provide multiple samples that shall help you in drafting a good follow-up email. The tone used is formal and professional. In a follow-up email, you should clearly mention the reference of the old communication

Interview Follow up Letter

[Name of sender]

[HR of the respective company]


[Name of addressee]

Subject: Interview Follow up Letter

Respected sir/madam,

This letter is to inform you about the interview for which you had applied for the position of [mention the position you’re applying for] with [Company Name]. It was a pleasure meeting you and interviewing you. This letter is a follow-up letter for your interview.  We are happy to inform you that, you have been selected for this job role at [mention company name].

 The interview session went great with you. The details you provided us about the position convinced the entire team member that you are a perfect fit for this role. This is the position where you could make a valuable contribution with your skills and experience [mention specific area of skills and experience].

We are happy to onboard you at our company. Submit all the required documents in reference to this letter so that we can proceed to your joining date at [mention company name]. 

All the details have been attached with this letter regarding your offer letter and joining date; please check the attachment for your reference. If you have any further queries you can reach us at [mention phone number] or through an email [mention email address]. We are looking forward to seeing you on our office premises.

Best wishes!


[Sender Name]

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