Final Settlement Acknowledgment Letter: 4 Templates

When you are framing a letter of acknowledgment for full and final settlement to a particular employee working in your corporation or organization, you should mention all the necessary information, including settlement of last salary, unpaid due leaves, creating the letter in a precise manner.

If you think you can use some help here then make sure to refer to this effective sample letter of mine as using it you will be able to write yours with total ease.

Letter Template: 1

Date: 

Name: 

Designation:

Company/ organization name: 

Address:

Recipient name:

Job position:

Address: 

Subject: Acknowledgment Letter for Full and Final Settlement

Dear (Mr./Mrs./Ms.)

This letter is to acknowledge that your request for full and final settlement which you made on (date) is approved by us. 

The documents which you have sent for this procedure are as follows:

  1. ABC
  2. XYZ
  3. PQR
  4. MNO
  5. LMN

We have verified all the documents and there is no fault. 

The days that you have worked with us in the last month are (mention time period) and as per this, you will get your payment. As per section 7(3) of the payment of the Gratuity Act 1972, you will get your gratuity (amount, if any) within 30 days of your resignation.

I assure you that the bonus (mention amount; if any) will also be given to you. The unpaid leave dues i.e. (amount; if any) will also be paid to you within (date).

The due amount will be credited to your bank account on or before (date). Hope you are clear enough about this acknowledgment letter. But still, if there are any queries, please feel free to contact me. 

Thank you very much, and wish you all the best for the future. 

Warm Regards, 

(Company/Organization Name)

Authority name and signature

 final settlement acknowledgement letter

Letter Template: 2

From,

(Mention the full name of the sender)

(Mention the designation of the sender)

(Mention the full name of the company)

(Mention the address of the company)

(Mention the full name of the recipient)

(Mention the designation of the recipient)

(Mention the address of the recipient)

Subject – Acknowledgement Letter for Full and Final Settlement

Dear (mention the full name of the recipient),

This letter has been written to state that your request for full and final settlement of your pending amount will be made within the next (mention the relevant number of days) days.

We have received all the documents that we had asked for and will inform you of the date on which you should visit the company for completing the remaining formalities.

All the services that you were earlier able to avail yourself of for free by being an employee of the company will no longer be free, and each time you access the services from the date of your application of resignation will be directly chargeable from your bank account.

Finally, we wish you all the best from everyone at the company in this new endeavor.

Warm regards,

(Mention the full name of the sender)

(Mention the signature of the sender)

(Mention the full name of the company)

 final settlement acknowledgement letter

Letter Template: 3

From,

(Mention the full name of the sender)

(Mention the designation of the sender)

(Mention the full name of the company)

(Mention the address of the company)

(Mention the full name of the recipient)

(Mention the designation of the recipient)

(Mention the address of the recipient)

Subject – Acknowledgement Letter for Full and Final Settlement

Dear (mention the full name of the recipient),

As you had decided to resign from your position as a (mention the relevant details), after the end of the month, your payment cannot be cleared until the next pay cycle, as had been made clear to you in the Orientation session itself.

But we can confirm to you that it has been approved by the (mention the relevant department) department and will be definitely made in the next pay cycle.

Further, you are also expected to return the items provided to you at your orientation. If it is found that out of the items that were given to you, anyone is missing, then you will be held liable for the same.

So, it will be your responsibility to compensate the company for the same. If you fail to do so within the next (mention the relevant number of days) days, the same amount will be deducted from your final payment.

We hope that all your wishes are fulfilled in your new professional journey.

Warm regards,

(Mention the full name of the sender)

(Mention the signature of the sender)

(Mention the full name of the company)

 final settlement acknowledgement letter

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