Event Inquiry Letter: 2 Templates

When you want to arrange an event in a specific place, you must send a letter of inquiry to the authority of that particular place. Here are some sample inquiry letter templates are given below, from which you can easily write your letter properly.

You must mention your name, residential address, the name of the recipient, and your event date in this letter template. You must ask in your letter if the place is available on the day of the event and the rate of that place per day. 

Letter Template: 1

Event Inquiry Letter

[Sender’s name]

[Company name]

[Job title]

[Address, zip code]




[Recipient’s name]

[Company name]

[Job title]

[Address, zip code]

Sub- Inquiry for the event.

Dear [recipient’s name],

The purpose of writing this letter is to get information about our company’s upcoming event. The employees need to know some information about the event so on behalf of them; I am writing you this letter. My name is [Person’s name], and I am an [Department name] employee.

We were notified that an event regarding [subject of the event] would be held this month. But there was no date or time mentioned in that notification. But we need to know it as we have to do our preparations. We are also unaware of the venue, guests, dress code, etc.

Because of not having proper information about this event, each employee assumes different types of information about the event, which ultimately leads us to utter confusion.

Kindly help us by providing the right information about the upcoming event. Please let us know; we will be waiting for your response.

With thanks and regards.

Yours sincerely,

[Sender’s name]

event inquiry letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 2

Event Inquiry Letter

[Your Name]
[Your Company/Organization Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]

[Event Planner’s Name]
[Event Planning Company Name]
[Event Planner’s Address]
[City, State, ZIP]

Subject: Inquiry for Event Services

Dear [Event Planner’s Name],

I hope this letter finds you well. I am writing to inquire about the event services offered by your esteemed company. We are in the early stages of planning an upcoming event and are interested in collaborating with a professional and experienced event planning team.

At [Your Company/Organization Name], we value the importance of hosting successful and memorable events that leave a lasting impression on our guests. We have heard commendable feedback about the exceptional event planning services provided by your company, and we believe that you can meet our requirements and exceed our expectations.

We are considering hosting a [briefly describe the nature of the event, such as conference, gala dinner, product launch, etc.] on [proposed date(s)] at [preferred venue, if any]. The estimated number of attendees is [approximate number], and we anticipate a program that includes [outline key components of the event, such as keynote speeches, panel discussions, entertainment, etc.].

We kindly request you to provide us with the following information:

Availability: Please confirm if your team is available to assist us on the proposed date(s) and if you have any conflicting commitments during that period.

Services: Please provide a comprehensive overview of the event services you offer, including event planning, venue selection and coordination, budget management, vendor management, logistics, on-site coordination, and any other relevant services.

Pricing: We would appreciate receiving a detailed pricing structure for your services, including any package options, a breakdown of fees, and any additional costs we should be aware of. If there are any customizable options available, kindly provide details.

Portfolio and References: We would like to review your portfolio of past events that demonstrate your expertise and creativity. Additionally, if possible, please share references or testimonials from previous clients who have worked with your company.

Initial Meeting: We would be grateful if we could arrange an initial meeting to discuss our event requirements in more detail. Please let us know your availability for a meeting, and we will coordinate a suitable time.

We understand that planning a successful event requires collaboration and attention to detail. We are confident that your expertise and experience in the field will ensure a seamless and memorable event for our organization and its stakeholders.

Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you have any questions or require any further information. We appreciate your prompt response to this inquiry, as it will assist us in making an informed decision regarding our event planning needs.

Thank you for your time and consideration. We look forward to the possibility of working with your esteemed company to create a remarkable event that exceeds our expectations.

Yours sincerely,

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