Event Confirmation Letter Example: 4 Templates

Template: 1

Event Confirmation Letter

[Mention name of Sender]

[Mention designation of the sender]

[Address of the sender]

[Mention recipient name]

[Address of recipient]

Sub: Confirmation of event [mention event name]

Respected Sir/Madam,

This is to confirm the event of [mention name of event]. The [name of event] will be held on [mention date] at [mention venue and time]. 

We look forward to having you as a participant in the event and ensuring to provide you with a great experience.

We have already sent you the necessary details of the event and would like to request you to follow all the regulations mentioned there. The time to enter the event venue has been mentioned, and we request you to join in time. 

Please note that no outside food will be allowed at the event venue. You will certainly be provided with refreshments during the event by the organizing authority. 

We are looking forward to your active participation in the event and hope to make [mention name of event] a grand success with your cooperation.

Regards,

[Name of authorized signatory]

[Designation of authorized signatory]

[Date]

event confirmation letter

Template: 2

Event Confirmation Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

We are delighted to have you as our featured speaker at this summer’s [mention the reason for the conference] Conference in [mention the name of the event area], [mention the location]. Your contributions to the field are greatly appreciated, and our conference attendees eagerly await your presentation.

As you are aware, we will be providing both your transportation and hotel accommodations. This is to confirm what I told your secretary on [mention the date]. The following are my travel plans:

• Greater Southern Airlines flight [mention the flight number] departs Austin at mention the event time] on [mention the day], [mention the date]. As requested, a window seat. Arrive in [mention the event location] around [mention the time]. You will be met at the airport by [mention the name] and myself.

• You will be staying at the Hampton House, which is direct across the street from the university. All of your requested room accommodations have been met.

[Mention the name of the company or the event planner] should send you your airline tickets and hotel confirmation voucher by [mention the date]. If they have not arrived by that time, please contact [mention the name] at [mention the name of the event place] [mention the contact number] or myself at [mention the contact number of the sender or the event manager]. [Mention the name] and I are looking forward to meeting you on the [mention the date].

Thank you very much for your time and attention.

[Mention the name]

[Mention the profession]

[Mention the contact details]

Template: 3

Event Confirmation Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

We are delighted that you will be able to join us for the [mention the number of days] day [mention the name of the workshop] Workshop, which will be held on [mention the date] at the [mention the name of the center] center. On [mention the number of days] days, we will begin promptly at [mention the date] in the [mention the name of the center] and conclude promptly at [mention the time]

The program’s objectives, as stated in our initial brochure to you, are to assist each participant:

  • cut down on writing time
  • enhance clarity
  • choose appropriate report formats
  • create eye-catching visuals
  • reduce document length

Please read pages [mention the page numbers] of the [name of the book] text that we are sending you separately. The instructor will assume that all attendees have already reviewed these concepts and will begin her presentation on that basis.

[Mention the name] will lead this workshop, as she has done twice before for us in-house. [Mention the name] has [mention the total years of experience] years of experience presenting effective writing principles and has received high marks from audiences in the nation’s top corporations.

The attire is standard business attire. Please contact [mention the name] in our office at ext. 123 if you have any special concerns about the accommodations or schedule. She will be happy to answer your questions and assist you in making this a worthwhile learning experience.

Make plans for a productive [mention the number of days] days!

[Mention the name]

[Mention the profession]

[Mention the contact details]

Template: 4

Event Confirmation Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I am honored to accept your invitation to speak at the upcoming [mention the name of the event] Conference in [mention the name of the event area], [mention the location of the event], on [mention the date of the event] and [mention the time of the event]. As a boating safety instructor, I believe that many insurance representatives are unaware of several aspects of promoting safety in all areas of aquatic recreation.

Many insurance companies are unaware of how much money they can save their clients (and their companies) on insurance each year by providing individuals with appropriate boating coverage. I am confident that my speech, “Having Fun in the Sun: How to Avoid Turning Your Boating Pleasures into a Poseidon Adventure,” will be both entertaining and educational to the audience of boating enthusiasts.

My tentative schedule calls for me to fly to [mention the location] on [mention the date], giving me plenty of time to prepare my presentation area. I booked a room at the [mention the location], which I was told was close to the Convention Center.

Please have your secretary forward all conference information (including a schedule of events and a list of confirmed panelists) to my office address, attention to [mention the location], and the travel coordinator. Please contact me at [mention the contact number of the sender] or email me at [mention the email id of the sender] if you have any questions or comments about my upcoming presentation theme.

[Mention the name]

[Mention the profession]

[Mention the contact details]

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