How to Write an Encouragement Letter: 18 Free Templates

A letter of encouragement is a specific kind of letter that offers comfort, guidance, and determination to an individual who may be struggling or confronting a tough scenario. It is also known as a motivation letter.

An encouragement letter should provide support and reassurance, be upbeat and favorable, and demonstrate sympathy and compassion for the receiver.

What Is an Encouragement Letter

According to the situation and intended recipient, an encouraging letter may take many different formats. It can be addressed to a close companion, relative, coworker, or neighbor and used in several circumstances, including following a layoff at work, amid a medical emergency, or following a challenging relationship split.

An encouragement letter should contain a sincere note recognizing the receiver’s difficulties and providing encouragement and optimism for a brighter day.

It should be motivating, upbeat, and genuine and convey a true wish to support the receiver in overcoming their difficulties.

It should include real-life instances or suggestions for the receiver to follow to make progress on overcoming the challenges they are facing.

What is to be included in an encouragement letter

Include an introduction

Introduce yourself and talk about your connection to the receiver, including how you came to know them or how you came to be associated with them. In case the receiver has received many letters of encouragement, this will help them identify which one is from you.

Include empathy and support

Recognize the individual’s difficulties and express sympathy for them. Say something reassuring to them, such as “I know this is a hard time for you, but it’s important for you to have faith, and you have my support, and I am proud of you,” or “I know that this is a trying time for you.”

Include positive reinforcement

Use encouraging and motivating phrases to highlight the individual’s talents and qualities. Give clear instances of their abilities and prior success at overcoming obstacles. Let them know they can accomplish anything they set their mind to and that this hard time will soon be over.

Include a personal touch

Your letter will be more effective if it is more customized. Try to think of events or experiences you shared and employ those to support your arguments. The recipient is going to appreciate being heard.

Include an offer to help

Provide whatever assistance and backing you can. This could be volunteering to be present, giving counsel or materials, or assisting with particular tasks. Ask them if you can get them food or help them with any chores around the house, which will make their life a little bit easier.

How to Write an Encouragement Letter (tips)

Always keep in mind that your words of support may have a significant influence on a person who is struggling, so make sure your message is honest and well-considered. Here are some tips on how to write a good encouragement letter:

Be specific

Give precise examples and helpful suggestions to assist the receiver in moving forward. Refrain from making broad or ambiguous remarks. Using specific instances from their past wherein they have handled such problems well reminds them of their capabilities.

Show empathy

Recognize the recipient’s challenges and express sympathy for their predicament. Don’t minimize their emotions or give them unwanted advice. Try to understand their feelings and use words that will make them feel better.

Keep it concise

A letter of encouragement needs to be short and direct. Avoid providing extraneous material or nuances that might distract from the main point. There is no need to go into a rant and fill many pages. A simple and sweet letter is a better motivator than a lengthy one, which no one wants to read.

Use a positive tone

Keep your tone all through the letter upbeat and uplifting. Avoid being critical of the receiver or focusing on their difficulties. Use inspiring, cheerful wording to highlight the receiver’s qualities and skills. Give particular instances of their successes along with how they dealt with difficulties in earlier times.

Be sincere

To show your backing and motivation, write honestly and with sincerity. Avoid using words that can come out as fake or redundant, such as cliches. Being completely truthful about your emotions and feelings can strengthen the bond between you two.

Key takeaways

Your encouragement letter should be brief and well-written. It should motivate the individual and give them positive hopes for the future. Don’t make the individual feel like their problems are no big deal. Sympathize with them and make sure your letter is free of any mistakes before sending it.

Letter Template: 1

Encouragement Letter

Dear Arthur, 

At the point when I took you in my arms just because it was the most beautiful day of my life. And I feel so happy when I take a gander at you because you are a great kid to take a gander at as well as a superb human being inside. 

Your dad and I always feel so pleased with you that you have always followed what we have taught you. With time passing, things will change, and you will also change with time, yet I am certain that you will always be a brilliant individual at heart because inside you are still guiltless and warm. 

I simply want to reveal to you that as you develop more seasoned, you will have more challenges to face and more issues to take care of. Be that as it may, my child, never fear, never lose trust, always have faith in yourself and things will get fine.

Recollect that no phase is constant and things change. In the event that you are having a bad time now, it will be a decent time tomorrow.

Situations are not heavily influenced by you yet your reaction to those situations is unquestionably in your hands. You have no power over what will be the aftereffect of your actions yet your endeavors are always in your reach. 

I realize you are exceptionally solid and you will always do great throughout everyday life except as your mother, I simply want to reveal to you that your dad and I have total faith in you.

We believe in your dreams and we will always be there to help whatever you wish to do. Never feel hesitant to share what’s at the forefront of your thoughts, as we will always be there to support you. 

I simply want to say that don’t offer up to situations and always stand solid like a warrior!!! 

With bunches of affection, 

Your Mom 

child encouragement letter

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Letter Template: 2

Encouragement Letter

Dear Carolyn My Darling, 

How are you feeling? 

I wanted to disclose to you that I am glad for you for heading off to the leadership camp. I trust you can do it as you have indicated you are a benevolent, adoring, happy, sharp, and hardworking individual. I am happy for the chance to learn how to be at the front, leading individuals to change the world to be a superior place to live. 

I also wanted to reveal to you that a great leader ought to have inward quality and solid convictions about fairness, acceptance, tolerance, legitimacy, caring, and sharing. 

Carolyn, my darling please make the most of your camp and I am certain that it will be awesome and enjoyable with heaps of learning and character-building. I trust you will be at the front and top all the time. 

I love you, 

Mum 

child encouragement letter

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Letter Template: 3

Encouragement Letter

Dear Ali, 

Your father and I are glad for you for being chosen for the school leadership camp. What an achievement! 

You have always been a decided and touchy kid, with a solid feeling of fair play. These qualities, along with your great comical inclination, insight and benevolence, are certain to take you far throughout everyday life. 

We love being your parents and have been delighted to watch you develop and form into the beautiful youngster you are today. Being a child nowadays isn’t easy, and we want you to realize we will always be here for you. 

We trust you appreciate the camp and have heaps of new encounters. 

All our adoration 

Mum and Dad 

child encouragement letter

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Letter Template: 4

Encouragement Letter

Luke, 

We as a whole are extremely glad for you for going to a leadership camp 

To be a leader, one needs certainty, courage, and self-acceptance, which we see you have, and above all, you have this something special that individuals look n tune into you Truly and that grin too.

Being a leader, you will require backing and I am certain you have great individuals around you to help advise and guide you. We realize you will make a distinction to this place we call the world 

We as a whole need peace, harmony, and above all thought of to live and couldn’t care less for each other as a human beings 

Luke my child I put stock in you 

Dad 

child encouragement letter

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Letter Template: 5

Encouragement Letter

To my dearest Josh, 

I simply want you to realize that I am incredibly pleased with you. I’m glad for you for being chosen as a school leader and having the option to go to leadership camp. I’m pleased with you for attempting your best (more often than not) I’m glad for you for being a great elder sibling to Kyle and bailing me out with him.

Above all else pal, I’m glad for you for always being so sure, happy, caring, and adoring. With your family as well as with your companions, teammates, and simply individuals in general. 

You have the ability to do and be ANYTHING you set your attention to. You have the great ability to make individuals laugh. Alright so perhaps you don’t always pick the appropriate minute to do it however it is a superb thing to have the option to lift up the hearts of others.

You really have what it takes to be a great leader buddy, all you have to do is trust in yourself as much as I do. I really trust that the leadership camp will give you the certainty you have to do great things for the time being and when you get more established. 

Take this chance to learn increasingly about yourself as well as other people’s buddies and recall that there is always space to learn more. 

Your Mum

child encouragement letter

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Letter Template: 6

Team Members Encouragement Letter

To 

[Designation of addressee]

[Address]

[Date]

 subject –  Encouragement for Team Members 

Respected Sir/ Madam

To everyone who is part of our team, I would like to express my deepest gratitude for the hard work every one of you has shown. Without you, we probably would never have gotten this far along in our project. Just a little more and we will be able to finish up with our work by the end of this week.

 We have heard a lot from our childhood about “Unity in Diversity”. Each of us works together in the same way at every moment. No matter how big the work, we will be able to finish it and keep our work. You will always try to do just that. It will have a lot of company names just for you. At the same time, we hope that other companies will follow the example of their colleagues in our company.

Teamwork implies that every member works together and in close collaboration. The understanding and bond between each member of the team are the key to success. Unless you are united and strong as a team, success will be hampered.

We all have learned about the greatness of teamwork, and while we are in our professional spheres, it is important to keep those old things in mind and make out the best of them. 

It makes me happy to see how strong you all are as a team. I am sure that there is nothing in this world that can stop this team from achieving success. 

     Sincerely

[HR of the company]

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Letter Template: 7

Good Work Encouragement Letter

To 

[Designation of addressee]

[Address]

[Date]

Subject – Encouragement to Keep up The Good Work          

Respected Sir/Madam 

 “Work is worship” is a proverb that refers to the importance and value of work in our life. Congratulations on your great help in the last project. Without your efforts and sincerity, it would have been impossible for us to complete the project within the deadline. 

 I will say that you are a very good employee in our company. Your dedication to hard work has helped to improve the company. You have proved through your good deeds that doing good deeds always has its price.

 This is to let you know that the effort you have given to guide the project toward success is greatly appreciated by all members of the managing team. You deserve the appraisal for your extraordinary work, and so do all the other members of your team so that they keep on doing good work.

We all know that the past few months have been very stressful for everyone in the company, but the good thing is that we have successfully overcome the stress and achieved the target.

We are thankful for all your efforts, and thus we are arranging some enjoyable trips for the entire team. We hope that this sponsored trip will enable you to chill down from the stressful times of the last few months. 

In the end, I will once again convey my gratitude to all of you for the excellent work you have done. Your efforts and sincerity will act as an example to all the other teams and we are sure that they will take inspiration from your work.

Sincerely 

[HR of the company] 

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Letter Template: 8

Recovering Addict Encouragement Letter

To 

[The Company Employee Name]

[Address]

[Date]

Subject – Encouragement to Recovering Addict 

Dear (mention recipient’s name)  

Addiction is a thing to think about. Addiction can be dominating. When in the midst of it, it’s easy to let other aspects of life, like a relationship, jobs, and finance, fall by the wayside. When one is going through withdrawal times, then the rest of the world fades away.

 The goal is to love yourself so much that you don’t need to drink. You can understand yourself only after you destroy yourself. And only in the process of fixing yourself could you know who you really were. Addiction treatment may seem to be difficult, but it is extremely effective. However, treatment often involves counseling, medication, and community support. 

I know you are trying, I Know you feel like giving up, but you are not going to. Do you know why? Simply because you are strong.

My humble request to those who have brought themselves out of this darkness is that you should not return to this path. It’s your job to discover what that is and to bring it about. So if you are not good your family will not be good. You can save the next generation from this addiction. All you can do is keep the next generation away from this world.

Many thanks to those like you who have come out of this addiction. Thank you to their families for being by their side. I pray to god, and may god bless you and your family. Keep up the good work. May God always keeps his blessings on you.

Sincerely 

[Name of the sender]

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Template: 9

Front Liners Encouragement Letter

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

[Designation of the addressee if required]

Subject: Letter of Encouragement for Front Liners

Respected madam/sir,

This letter is to encourage all the frontline workers who are helping us with all their hard work and dedication. You are staying far away from their family for months and years just to secure us to save us from problems. Without thinking about anything, they are serving us. The public has become their first priority.

We all are glad to have you all for us. We are happy and feel proud of all your work and the dedication that you put in your work. Sometimes it becomes difficult for us to do our work but they always stand by our side and serve us for years. Our nation is really proud of you all. Keep your strength up.

Give your best, do your best. I would like to thank you for all the work that you are doing for us. I would appreciate all the front liners in the respective domain for their struggle and hard work.

I would like to encourage you by saying, keep your motivation up, and never feel disappointed in your life, you are doing great work. I can understand how challenging it would be for all of you to do this, but you are serving our nation, and that should be a proud moment for you. We will always be with you and support you. We will do whatever we can do for all of you. 

Lastly, I would like to say that we are really proud of you all. You are doing great work for our nation. Keep doing it; we all are with you. 

For any need don’t hesitate to contact me, I am always there by your side, just give me a call whenever you need me. You can reach me at [mention phone number] or through an email [mention email address].

Sincerely,

[Sender Name]

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Template: 10

Homeless Encouragement Letter

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: Letter of Encouragement for Homeless

Respected sir/madam,

This letter is to encourage the homeless for their selves. I have seen many people living in the footpath areas, and they don’t have their own home to live in. They are like migrates or always love in the footpath. They don’t have proper food to have. They don’t have a proper living style. Sometimes it feels sad to see them in that way, it feels like there is nothing we can do to them.

I would like to encourage you by saying that if anything we can do to them so that with our help, they can live a good life. They are strong people in this situation also they don’t complain about anything. I wish I could do something for them. Do inform me if there is something I can do for them.

For any need don’t hesitate to contact me, I am always there by your side, just give me a call whenever you need me. You can reach me at [mention phone number] or through an email [mention email address].

With love,

[Sender Name]

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Template: 11

Self Encouragement Letter

Dear self

This letter is to encourage ourselves, I know the time you are facing is against you. You are facing challenges and difficulties in every step of life. You are facing difficulties in making decisions, and you are not mentally stable. Don’t worry, dear self as everything will be alright soon. Nothing is permanent in life; this, too shall pass. Don’t lose your hopes. Have patience in yourself.

You can beat this with ease, dear self. Just focus on what you are doing; your hard work and struggle will definitely pay you back my dear. Our hard work never goes to waste. You will overcome it soon.

Lastly, I would like to encourage you by saying that keep your strength up and believe in yourself. This shall pass and you will achieve something very big in the future.

All the very best for your future and yourself.

With love

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Letter Template: 12

Drug Addict Encouragement Letter

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

[Designation of the addressee if required]

Subject: Letter of Encouragement to A Drug Addict

Dear (name of the person),

This letter is to encourage you for your behavior. Taking drugs is not okay, and it is very much harmful to your health. This is not just affecting you. Rather, it is affecting your family too. Because of you, your family members are facing so many problems. You have grown up now and you should know your responsibilities to your family members.

I can understand your generation, but my dear, everything is in our own hands. Nothing is apart from us. Don’t continue consuming it; you have a long and beautiful life to live. Don’t spoil it by taking drugs. This is not at all good for our health.

Lastly, I would like to encourage you by saying you are a great person. Whatever is the reason for which you have started this, stop doing it. There is no correct time to start anything. It is upon us. Believe in yourself, have faith in yourself. You can overcome it, don’t lose hope. Everything will be alright soon.

For any need don’t hesitate to contact me, I am always there by your side, just give me a call whenever you need me. You can reach me at [mention phone number] or through an email [mention email address].

With love,

[Sender Name]

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Template: 13

Teachers Encouragement Letter

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

[Designation of the addressee if required]

Subject: Letter of Encouragement for Teachers

Respected sir/madam,

This letter is to encourage you for your great work and sincerity. I would like to say to you that, I will always be grateful to you for your kindness and support. You have been a great help in my rising career; keep encouraging us in this way only. You have included many with your hard work and dedication.

You are a great leader, guide, and friend. You have everything one could look for in a good teacher. You groomed me so well professionally that now I feel confident about any task. Thank you for keeping my interest up in the work. I will always be grateful for your kindness and support towards me. Keep encouraging all of us always.

I would like to encourage you to say, you are doing a great job. Keep encouraging your students with your hard work and dedication.

For any need don’t hesitate to contact me, I am always there by your side, just give me a call whenever you need me. You can reach me at [mention phone number] or through an email [mention email address].

With love,

[Sender Name]

teachers encouragement letter

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Letter Template: 14

Youth Encouragement Letter

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

[Designation of the addressee if required]

Subject: letter of Encouragement for youth

Dear (name of the person),

This letter is to encourage all the youth of our nation. The age you are living now is easy tough or sometimes toughest to live. There come a lot of changes in our life after our teenage end. You have to be strong and keep your strength up to have a good life. You are the future of our nation. You are the future of our nation. Your future is in your own hand. You have to decide whether to make it in a positive way for your own or to destroy it.

At this age, we ultimately become strong with our experience and living. You have to face a lot of challenges and difficulties in your life, and you have to deal with it all patiently and calmly. Never ever try to lose your calmness. It will affect you afterward. Have faith in yourself and believe in yourself. You can do all the things you want.

Lastly, I would like to encourage the youth by saying that your hard work and dedication will pay you back one day; just keep doing don’t lose hope, and don’t stop yourself. Have faith in yourself and do give the best you can.

For any need don’t hesitate to contact me, I am always there by your side, just give me a call whenever you need me. You can reach me at [mention phone number] or through an email [mention email address].

Sincerely,

[Name of the sender]

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Letter Template: 15

Inspirational Letter to A Friend with Cancer

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

[Designation of the addressee if required]

Subject: Encouragement Letter to Cancer Patient

Dear (name of the person),

I heard of your sickness from your mother [mention your own relationship with the patient according to you]. I have been thinking about you after hearing the news of your cancer. I can understand the discomfort of being in your position. Any Illness can be quite a nuisance! I wish that a fast recovery would put you out of your cancer.

I wish that I could do something to lower your pain; however, always remember that you are present in our thoughts and prayers. Though we are living far away, I hope the distance could never affect our bond. I think of you often and miss all the fun we have had in our college days. Hope to meet you soon. I will shortly come to meet you up.

Take a rest and have your medicines properly. Get well soon. Do inform me if you need any help.

With love,

[Sender Name]

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Letter Template: 16

Encouragement Letter to Prisoner

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

[Designation of the addressee if required]

Subject: Encouragement Letter to Prisoner

Dear,

This letter is to encourage you to be a good human being; a good person defines your personality to others. Your hard work and dedication will pay you, not this. One day you will regret what you are doing right now. I hope you are a good human being soon.

Everybody will appreciate your good work, not what you are doing right now. Be careful about your work and ethics, don’t let your evil show the dark side to the world. Do good and good will happen to you. 

Being a good person will make you a happy life, and is being a bad person will make you happy for a shorter time. 

Lastly, I would like to say stop doing bad to others and be a good human being.

For any need don’t hesitate to contact me, I am always there by your side; just me a call whenever you need me. You can reach me at [mention phone number] or through an email [mention email address].

Sincerely,

[Name of the sender]

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Template: 17

Encourage Good Behavior Letter

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: Letter to Encourage Good Behavior

Respected sir/madam,

This letter is to inform [mention the name of the person] from [mention the name of the company or the organization to which you are writing this letter] that I [mention your name] the [mention designation of yours] of [mention name of the company and the organization] would like to encourage you for your good behavior at the office.

I have heard from many of your team members about you and even got positive feedback from you. You are doing great in your work and in the office premises.  Good behavior is the very first thing every employee should learn, it shows our personality towards others and it should be our first work ethic for everyone.

I have heard a lot about your behavior, and it is really appreciable; you are doing great. Keep doing it; we feel proud to have an employee like yours in our company. We are really proud of you. 

Lastly, I would like to encourage you by saying that just keep doing the things that you are good at. We wish you get all the success you want.

For any need don’t hesitate to contact us, we are always there with our employees, just give us a call whenever you feel any problem. You can reach us at [mention phone number] or through an email [mention email address].

Sincerely,

[Name of the sender]

encourage good behavior letter

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Template: 18

Encourage Employee from Disappointment Letter

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: Letter to Encourage Employee from Disappointment

Respected sir/madam,

This letter is to inform [mention the name of the person] from [mention the name of the company or the organization to which you are writing this letter] that I [mention your name] the [mention designation of yours] of [mention name of the company and the organization] would like to encourage you for your disappointment.

Doing wrong at work is nothing wrong; we are also human beings, and we do make mistakes, and it is totally alright. People learn from their mistakes only. There is nothing bad in it.

In professional life, we should be careful about our work, but time mistake is okay. With just one mistake, don’t disappoint yourselves, you are a hard-working person, and we believe you will achieve great success in the future.

Lastly, I would like to encourage you by saying that, don’t doubt yourself just keep doing what you are good at. Everything will be alright with time.

For any need don’t hesitate to contact us, we are always there by your side, just give us a call whenever you feel any problem. You can reach us at [mention phone number] or through an email [mention email address].

Sincerely,

[Name of the sender]

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