[ Insert the Receiver’s Name]
[ Insert the Receiver’s Address]
———- [ Address Line1] ———–
———- [ Address Line 2] ————
Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]
SUB: [ Insert the subject concerned to the letter]
Greetings of the day!
This letter is drafted in reference to the request you had put forth for the encashment of your Employment Provident Fund (EPF). We understand that due to the Covid- 19 pandemic, the financial resources of our employees are becoming constrained; which is why most of our employees are requesting to use their Employment Provident Fund for their financial stability.
After evaluating your employee files, and other necessary reports, we have found out that you do meet the criteria and you are qualified to attain this benefit. To ensure the prevention practice of social distancing, in order to prevent the spread of the virus, the company has decided to release your Employment Provident Fund (EPF) in your payroll bank account.
You will be receiving a confirmation email once we’ve deposited the money. Along with this letter, we have enclosed a document that contains the breakdown of your provident fund contributions so you will know the amount you would be receiving.
For further inquiry on this matter, you can contact us via phone at [ insert the contact details of the concerned authority] or via email at [ Insert the email address of the concerned authority]
Thank you very much!
[ Insert the Full Name of the Sender]
[ Insert the designation at the organization], [ Insert the name of the organization]
[ insert the necessary contact details]