Employee Farewell Letter: 5 Templates and Emails

If you want to bid goodbye to one of your employees who is leaving his/her post, then you should condense your final ideas into a heartfelt farewell letter to him/her. 

Here, we have provided some sample farewell letters regarding this topic. You must include his/her name, position, address, the name of the company or organization, and the sender’s name in this letter.

It is also important to mention how hardworking and responsible an employee he/is and how his/her guidance has helped other employees of the company.

Letter Template: 1

Employee Farewell Letter

[Mention sender name]

[Address of the sender]

Dear [Recipient Name]

We wanted to convey to you that you have been a great employee at (mention company name). Your support and guidance helped many of the employees. We will miss working with you. We all wish you very good luck in your coming years. 

We wish you get all the success.  You have been a great friend rather than an employee.  We still can’t believe you will be leaving us soon.  Your performance had always made our work easy. We will surely go to miss working with you.  Your support and encouragement during difficult times are inseparable.

The knowledge and the learning that you bought to us cannot be compared with others. You have been truly an amazing employee.  You have done a great job in this organization. We will always remember you as a great employee.  You are one of the best employees we ever had.

On the day of your farewell, we wish you all the luck. May, you achieve great success in life.  Lastly, thank you for all the good memories that we shared together. Keep in touch. Hope to meet you soon.

With love,

[Sender name]

Letter Template: 2

Employee Farewell Letter: NGO

(Mention the full name of the sender)

(Mention the job title of the sender)

(Mention the full name of the corporation)

(Mention the relevant date)

To,

(Mention the full name of the recipient)

(Mention the Job title of the recipient)

(Mention the full name of the corporation)

Dear (mention the full name of the recipient),

This letter is written to inform you that I will no longer be serving as the NGO employee of [mention the name of the organization] from [mention the date] onwards as soon I will be off to [mention the location as well as the leaving reason].

I want to let you know that with each of you I have had an opportunity of sharing an amazing work experience. When I first started here, the extent to which each one of you went to make me feel comfortable, the support, respect, and love that I got here, I am grateful to you all for that. The many friendships, these beautiful memories, everything will be cherished by me for a long time.

This organization helped me in my mission of supporting the needy, helping the backward, underprivileged section of the society, and together with your constant support, we achieved what society deems impossible, we were successful in our tasks to a great extent. I am particularly happy that recently we [mention a special task].

It is making me a bit nostalgic as I fondly remember the time spent with you but even though my time in this organization is over, my friendship with you will be there forever. You can always connect with me at [mention the personal contact no.] or at [mention the personal email ID] whenever you want to.

Thank you and wish you all achieve greater targets here.

Sincerely,

[Mention your name]

Template: 3

Employee Farewell Letter: NGO

(Mention the full name of the sender)

(Mention the job title of the sender)

(Mention the full name of the corporation)

(Mention the relevant date)

To,

(Mention the full name of the recipient)

(Mention the Job title of the recipient)

(Mention the full name of the corporation)

Dear (mention the full name of the recipient),

The recent news of your departure has made every member of [mention the name of the organization] feel depressed. We still cannot believe that we will not be seeing you here after a few days.

An enthusiastic, kind, jolly and diligent person like you who in our view, thinks about the underprivileged people to such an extent as to devote most of his time, life to them is indeed difficult to get and work with. Personally, as we came to know you by being with you for more than [mention the no. of years], we found a supportive, loyal, and trustworthy friend in you.

We want to tell you that you have made us proud every day and it has indeed been our luck to work with you for such a long time. Wherever you go you will make a mark there and a mark in the hearts of the people. We are thankful to you for bringing your unrelenting joy to the organization every time you came here.

Your contributions to the organization will be missed. We know you will achieve even greater goals in the future. A little something has been organized for you on behalf of the entire team of [mention the name of the organization] on the day you will be leaving, we hope you will like it. You were a pure joy to work with.

Thank you and we wish you all the very best for your next adventure.

Sincerely,

[Mention your name]

Letter Template: 4

Farewell Letter to Employee

 [Mention Your Name]

[Address of the Sender

]

Dear [mention the name],

I am [mention your position] of [mention the company name] and I would like to wish you a happy farewell on the behalf of the organization. Your colleagues and seniors of yours are grateful for the contribution that you have made in the company. As you are going to leave the company on [mention the date], we will definitely be missing you. We are wishing you the Best of luck with your success in the coming time.

As we already have in our records about you in our organization, you had joined [mention the company name] on [mention date] in the position of [mention of position]. You performed brilliantly in the interview and gave an excellent performance during the training period. Since you had scored highest in training and had proven best with your skills and therefore we have promoted you in the position of a mentor then. 

You had proven your worth by working in the position of [mention your position] and reporting to [mention the team leader’s name]. In fact, your trainer had been all praised for your work in the organization. As per the daily records, he had found you highly punctual, efficient, and cooperative employee. He had been able to notice the way you had taken the risks in convincing the difficult clients on board. 

We must appreciate the fact that you have extremely great communication skills. You know the right ways to tackle technical problems also. We are taken back by surprise by watching you resolving the networking issues in the computer systems and that too without harming the production time. 

We would not be able to forget your efforts and extraordinary contribution in the company. Since, you will be leaving [mention the organization]; we would like to organize a dinner party in [mention organization]. We are cordially inviting you to join us for the dinner. We will be extremely grateful. Wish you all the best!

Thanking You,

Sincerely Yours

[Mention your name]

Letter Template: 5

Employee Farewell Email

[Mention Your Name]

[Address of the Sender]

Dear [mention the name],

Since you have written us about leaving [mention the company name] on [mention date], we are quite unhappy at the moment. You had been working in [mention your name] for  [mention the number of years ] years and it is really making us sad to see that such a worthy employee like you is leaving [ mention the organization name] within a short period of time. 

You had proved yourself as an asset of the organization and we are wishing you for your future success.  You might be remembering the time when we had appointed you for the position of [mention the position name]; you were looking smart, outgoing, and possessed excellent leadership and communication skills. 

From the very first day, you had been working in such a way that it seemed that you are an expert. You had been able to fulfill the target of the company on a regular basis.  Sometimes, you had actually exceeded your expectations in managing the targets. It had amazed not only [mention the manager’s name] who had been your team manager but also the directors of [mention the organization name]. 

Your consistency in maintaining high performance in the organization had actually shown right path to expand the organization. Quite shortly, our directors had been in conversation with the offshore clients for the new projects. 

We were actually planning to hand over the charge to you to look into the new venture. Since you are leaving the organization, it is indeed making us depressed. We are right now in the confusion about how to handle the new projects. But we would also like see you move ahead in your profession and your life.

 We would like to see you contribute far better wherever you join. Make sure to contact us for whatever reason, we are always there to help you through [mention email id] or [contact number]. 

Best of luck once again for your future success!

Thanks and Regards,

[Mention your name]

Letter Template: 6

Farewell Letter to Employee

[Mention Your Name]

[Address of the Sender]

Dear [mention the name],

It is a matter of surprise to find that you are leaving [mention the organization name] very shortly. We are really feeling depressed at the moment because you have been us for a quite quality time and had always given us quality work. We indeed appreciate the way you have actually performed from the date of joining till this date. 

We also understand that you are overqualified for the position you had been working in [mention company name].  We have all the information about your academic qualification and experiences in different companies.  You are extremely talented and highly skilled and therefore you deserve further progress in your career.

You had been working in the department of [mention the department] and had been addressing to [mention the senior person name]; you had never failed to fulfill the commitments. You always take the initiative to manage the team with your efficiency and effective time management and get the work done before the given date assigned by the clients. 

We are thankful indeed for the way you have counseled every team member to perform by following the quality standards of [mention the company name]. In your employment period of [mention the employment period [, we found that you have always maintained your regularity in attendance. 

You have hardly taken any extra leave without giving any prior notice. You have also worked overtime and that has indeed benefitted the organization’s output and also inspired the rest of the employees to work hard. 

Comparatively, our company could not do anything for you. We regret for not being able to reward a deserving candidate like you. You had been part of [mention the organization name] not only as an employee but also as one of the family members.

However, we would all like to see you making rapid progress in life. We wish you a happy Farewell and Goodbye for now. You can contact us through [mention email] or [mention phone number] for any help. We are there. Best of luck!

Thanking You,

From

[Mention your name]

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