Distributor Confirmation Letter: 4 Templates

Running a corporation or organization successfully needs you to take care of all the business matters smoothly, seeing which ones bring profits for the company and one such matter is seeing whether dealing with a certain distributor regarding the distribution of products becomes useful for your company.

If yes then you must have thought about framing a good confirmation letter. Make sure to take help from this sample letter of mine as seeing it you will be able to write yours perfectly. 

Letter Template: 1

Distributor Confirmation Letter

[Mention name of Sender]

[Mention designation of the sender]

[Address of the sender]

To,

[Mention recipient name]

[Address of recipient]

 Subject Letter of confirmation for distributor 

Here we like to notify you that our company agreed to sign an agreement with you for the distribution of our products. Hopefully, this agreement will make a good combination between your agency and our company.

We saw that your distribution agency has good facilities and transportation services to reach out all over the areas and too many branches in many cities. The agreement will be for five years between us from [date details].

So our company invites you to come and sign a deed. In this deed, some conditions will be mentioned related to our product’s selling and distribution. We will give you some relaxation for your distribution agency if the accident will happen and if our products will deteriorate then we will charge according to our agreement of deed. 

Here are some rights that will be granted for distribution:-

  1. You can distribute our product but at a limited cost that will company gives you.
  2. You can pick up the products as much as you can distribute.
  3. Loading of the products and some services will be given by the company.
  4. If your transport and agency can advertise our products then we will be paid you for it.
distributor confirmation letter

Letter Template: 2

Distributor Confirmation Letter

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Venue booking confirmation letter.

Dear, [ mention the name of the recipient]

I [ mention your name] in the post of [ mention the post] at our esteemed hotel that is [ mention the name of hotel] want to state that your booking at our hotel is confirmed, you can consider this letter as confirmation of the booking.

We want to confirm that your booking in our esteemed hotel that is [ mention the name of hotel] has been done for the date of [ mention the date] and timings for the same is [ mention the timings]. Our staff will take care of serving all of your guests because we are here at number one in customer service, satisfying customers is our first priority. 

We have read the agreement and we are ready to serve what you have asked for which includes [ mention the things]. As per your booking the total amount which you have to pay is [ mention the amount] and at first you have to give thirty percent of the amount as advance, in addition to this no refund will be done in case of cancellation.

Please confirm your booking by signing the agreement attached with this letter so that we can make the necessary arrangements. If you have any queries regarding the same then kindly contact us through our contact details mentioned below. Thank you so much for your time.

With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Letter Template: 3

Distributor Confirmation Letter

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Venue booking confirmation letter.

Dear, [ mention the name of the recipient]

I [ mention your name] in the post of [ mention the post] at our esteemed restaurant that is [ mention the name of hotel] want to state that your booking at our restaurant is confirmed, you can consider this letter as confirmation of the booking. As you requested, you need the banquet hall of the restaurant for the birthday party, we booked it for you.

We want to confirm that your booking in our esteemed restaurant that is [ mention the name of hotel] has been done for the date of [ mention the date] and timings for the same is [ mention the timings]. All the necessary decorations which you have asked for will be done by us in a proper manner.

Our staff will take care of serving all of your guests because we are here at number one in customer service, satisfying customers is our first priority. Our work is to serve the best to you, we will make sure that no problem will be faced by you, for us customers are good. 

All the food and drinks are available which you have mentioned in the list. We have read the agreement and we are ready to serve what you have asked for which includes [ mention the things]. As per your booking, the total amount which you have to pay is [ mention the amount] and at first you have to give thirty percent of the amount as advance, in addition to this half refund will be done in case of cancellation.

Hope you will cooperate with us in this. Please confirm your booking by signing the agreement attached and submitting it before [mention the date]  with this letter so that we can make the necessary arrangements. The terms and conditions form is also attached with this letter kindly go through it once before giving your signature.  If you have any queries regarding the same then kindly contact us through our contact details mentioned below. Thank you so much for your time.

With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

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