Decline Travel Request Letter Template

Our below sample letters can properly help you in the situation when you have to write a letter to decline any travel request. Here it’s important to elaborate on the reason behind the declination to give proper clarity to the recipient.

Here it’s sometimes difficult to complete your letter with a perfect format and with some relevant words. Now to take help while writing your letter you can easily use our below letters which we have provided here.

Letter Template: 1

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

The company had received your application concerning your request for traveling to [ insert the destination requested to travel].

This letter was to let you know, that we understand that the company had notified you earlier about the approval of the travel, and we are aware of the fact of you are well prepared for this travel.

The company has been going through a lot of financial glitches since the previous quarter, and affording travel to [ insert the destination place], would currently be a risk to the company’s financing. We would want to extend our apologies to inform you that because of this very reason, we will not be able to proceed with the sanction of your travel request.

For further queries regarding this, please contact the concerned authorities. We are extremely sorry for the inconvenience caused, and we appreciate your cooperation.

Thank You very much

Best Regards

[ Insert the Full Name of the Sender]

[ Insert the Designation] [ Insert the Name of the organization providing travel]

[ Insert Contact Details]

decline travel request letter

Download Template :
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