Decline Services Letter Template

Sometimes any situation arrives at you when you have to write a letter to decline services. Now here our task is to help you in the situation when you have to write some letters regarding your demands. In the below sample letters we have covered a letter to decline services.

Now here it’s crucial to make a proper format and use some relevant words to express your subject. Here we have written our letter by maintaining the proper format and by using relevant words.

Letter Template: 1

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

We had received your request regarding [ Insert the service required]. We see that you have been a loyal customer at [ Insert the name of the organization providing the service]. since [ Insert the year of the customer’s first purchase of service]. We thank you for trusting our brand.

The Department of [ insert the name of the concerned department] was responsible for your requested service, which has been discontinued since [ Insert the number of days/ months/ years since the department has been discontinued], due to low revenue. We regret to let you know that because of this, we will not be able to process your request, this time, for the same.

For further inquiry about this, please feel free to contact us via email on [ Insert email address] or contact our customer service representative at [ Insert contact details of the customer service or the respective website].

 We are extremely sorry for the inconvenience caused. We appreciate your patience and cooperation.

Thank You.


[ Insert the Full Name of the Sender]

[ Insert the Designation]

[ Insert the name of the organization]

[ Insert the Contact Details]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Similar Posts:

Was this article helpful?

Leave a Comment