Sponsorship Rejection Letter: 4 Free Templates

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A sponsorship statement is an application for a donation correspondence in which an organization or person is asked to fund a future event, undertaking, or activity. But there can be times when the concerned party or individual is not willing to sponsor the cause for whatever reason. 💸 

The rejection of sponsorship should be done professionally and politely. This article will teach you how to do the same most efficiently. 💰

What to Write in a Sponsorship Decline Letter

Declining a sponsorship is a very sensitive issue. And while doing so, you must be careful while choosing your words in your rejection letter. You have to explicitly state the limits and situations that you believe are truly affecting your choice to deny funding. 

You could talk about your assistance differently. You must state that you will be passing financial aid details to other individuals. ➕

These are some of the important points which you should keep in your mind while drafting a sponsorship decline letter. 👇

  • Begin the letter by confirming that you have read the application thoroughly. 👓
  • Specify the day of the event and the recipient’s information. 📅
  • Respect their work and trust in their application. 🙇
  • Demonstrate a knowledge of the significance of the funding to them. 🗣️
  • Then explain why you weren’t able to grant the offer. ❌
  • Provide them optimism that the request will be sent through to the additional organizations and that you will do everything possible to have the request accepted. 🤗
  • Move respectfully towards declining the demand. 🧑‍💻
  • Again, acknowledge the applicant for seeking funding and clarify the denial. 🤝
  • Acknowledge them for contacting you. 📲
  • Conclude the message with your best wishes. 🪪

How to Write a Sponsorship Decline Letter (Tips)

Here are some pointers to keep in mind while drafting a sponsorship decline letter. ⤵️

Be genuine

Being genuine in your approach shows your humbleness and professionalism. Do not overwhelm the applicant with your towering stature. Maintain a healthy bond. 😌

Maintain a personal touch

Since this form of the letter is a sensitive one, maintaining a personal touch will at least cater to a good bond with the applicant for future references. You should give assurance to the applicant that you will try and refer the applicant to other departments. 🖊️

Give proper reasons for declining the offer

Maintain clarity regarding the rejection of the letter. This will help the applicant understand your intentions and also evaluate the clauses stated in the application which the individual had produced. Proper reasoning paves the path for a better future. 📊

Express your gratitude and appreciation

A word of affirmation or appreciation makes even the bitterest of things taste sweet. Be grateful to the applicant for applying for the sponsorship. Being grateful leaves behind a good impression of you on the applicant’s mind. 😄

Deny humbly

Do not be harsh with your words, and be humble while denying the sponsorship. Always remember, it is your words and actions that will make you distinctive in the market. You would not want to be misjudged and misinterpreted because of your harsh ways and words. 🙂

Template: 1 

Sponsorship Decline Letter

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

Sub: [ Insert the Subject Concerned to The Letter] 

Greetings of the day!

We recently received your letter of request for sponsorship for [Insert the name of the beneficiary receiving sponsorship]. 

We appreciate your consideration, and to have contacted [ Insert the name of the sender’s organization.] regarding the sponsorship request. We agree that your organization is striving to accomplish a worthy cause through this event. 

This letter was to inform you that the financial allocation of our current quarter does not give room to us for the addition of another beneficiary to it. Doing so would cost the company a drastic loss. We desire to help your organization, but we are bound to follow the financial policies of our organization to ensure its stability. 

Although your efforts are commendable, we are very sorry to inform you that because of the above-stated reasons, it would be difficult for us to be able to grant you the sum for this sponsorship request.

We would ensure to pass on this information to our fellow organizations and contacts for you to receive maximum financial support for your needs.

Thank you for contacting [ Insert the name of the sender’s organization]

Best Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], [ Insert the Name of the Organization]

[ Insert Contact Details]

sponsorship decline letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

Sponsorship Decline Letter

 [Write the name of the sender]

[Write the Designation],

[Write the Name of the Organization]

[Write Contact Details]

[Write the Sender’s Address]

 [Write the Date of sending the letter]

To,

[Write the Receiver’s Name]

[Write Name of the company]

[Write the Receiver’s Address]

Dear Mr. /Mrs. / Ms. [Write the name of whomsoever it is concerned to]

Sub: Letter to Decline Request for Sponsorship

We received your letter of request for sponsorship for [Write the name of the beneficiary receiving sponsorship] on the day (Write the details). 

We appreciate your interest and faith and to have contacted [Write the name of the sender’s organization.] regarding the request for the sponsorship program. We agree that with the help of this event, your organization is trying very hard to accomplish a worthy cause. 

This letter was to make you aware that the financial allocation of our current quarter does not offer space to us for adding another beneficiary to it. Doing this would cost the company a considerable loss. We want to help your organization as per our capacity, but we are bound to follow the financial policies of our organization to make it stable for some time. 

Although your efforts are praiseworthy, we feel very sorry to inform you that because of the reasons mentioned above, it would be difficult for us to offer you the sum of (Write details) for this sponsorship request.

We would like to ensure that pass this information to our fellow organizations and contacts so that you can receive maximum financial support for your needs.

Thank you for contacting us [Write the name of the sender’s organization]

Best Regards,

[Write the Full Name of the Sender]

sponsorship decline letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

Sponsorship Rejection Email Reply

[Write the name of the sender]

[Write the Designation],

[Write the Name of the Organization]

[Write Contact Details]

[Write the Sender’s Address]

 [Write the Date of sending the letter]

To,

[Write the Receiver’s Name]

[Write Name of the company]

[Write the Receiver’s Address]

Dear Mr. /Mrs. / Ms. [Write the name of whomsoever it is concerned to]

Sub: Letter to Decline Request for Sponsorship]

Greetings of the day!

We received your request letter regarding the sponsorship for [Write the name of the beneficiary receiving sponsorship] on the day of (Write the details). 

First of all, we want to compliment you for your interest and to have got in contact with [Write the name of the sender’s organization.] about the request for the sponsorship program. We agree with you fully that, with the help of this event, your organization is trying its very best to accomplish a good cause. 

The purpose of this letter is to make you aware that the financial distribution of our current quarter does not have any space for adding another beneficiary to it. Doing this would force the company to meet a significant loss in amount.

We want to help your organization as much as we can, but we have to follow the financial policies of our organization to continue its stability for some time. 

Although your efforts are for a good cause, we regret to inform you that because of the reasons stated above, it would be very difficult for us to offer you the sum of (Write details) as per this sponsorship request.

We would like to pass on this information to our fellow business partners and contacts so that you can be able to receive good financial support for your needs.

Thank you for contacting and believing us [Write the name of the sender’s organization]

Best Regards,

[Write the Full Name of the Sender]

sponsorship decline letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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