Sponsorship Decline Letter: 4 Templates

You must actually inform me about why you are declining the request for sponsorship in a very polite way. In this letter template, you have every element to explain the refusal of the sponsorship.

You must clearly highlight the constraints and conditions that are actually that are influencing you to take this decision to refuse to offer sponsorship. You can reveal about helping in another way. You must mention that you are forwarding information to other members for financial assistance.


How to Decline a Sponsorship Request?

  • Start the letter by confirming that the request was received for the mentioned reason.
  • Then appreciate the efforts to contact and apply for the sponsorship.   
  • Then show agreement to the thought and idea of collaboration or sponsorship.
  • Then deny the request humbly letting them know the reason of rejection.
  • Once again appreciate the efforts and confirm the rejection in humble words.
  • Thank them for contacting. 


How to Reject a Sponsorship Request?

  • Start the letter with confirmation of going through the application.
  • Mention the date and beneficiary details.
  • Appreciate the efforts and faith they have shown towards the application.
  • Show understanding towards the importance of the sponsorship for them.
  • Then brief about the reason of not accepting the request.
  • Humbly move towards denying the request.
  • Again, praise the efforts of applying for the sponsorship and confirm the rejection.
  • Be thankful for them to contact you.
  • End the letter with all regards.


How to Reject Sponsorship Request Politely?

  • The first point to remember is to be extra gentle and humble while rejecting the application.
  • Start with a greeting.
  • Confirm them that their application is received. 
  • Thank them for applying for the sponsorship.
  • Humbly tell them that their request has been rejected
  • Let them know the reason for rejecting the request.
  • Make sure to keep the words very formal and humble.
  • Give them the assurance to pass the application with the fellow organizations and do the best to get them an acceptance of the application. 
  • Thank and appreciate the application.

Template: 1 

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

Sub: [ Insert the Subject Concerned to The Letter] 

Greetings of the day!

We recently received your letter of request for sponsorship for [Insert the name of the beneficiary receiving sponsorship]. 

We appreciate your consideration, and to have contacted [ Insert the name of the sender’s organization.] regarding the sponsorship request. We agree that your organization is striving to accomplish a worthy cause through this event. 

This letter was to inform you that the financial allocation of our current quarter does not give room to us for the addition of another beneficiary to it. Doing so would cost the company a drastic loss. We desire to help your organization, but we are bound to follow the financial policies of our organization to ensure its stability. 

Although your efforts are commendable, we are very sorry to inform you that because of the above-stated reasons, it would be difficult for us to be able to grant you the sum for this sponsorship request.

We would ensure to pass on this information to our fellow organizations and contacts for you to receive maximum financial support for your needs.

Thank you for contacting [ Insert the name of the sender’s organization]

Best Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], [ Insert the Name of the Organization]

[ Insert Contact Details]

sponsorship decline letter

Template: 2

 [Write the name of the sender]

[Write the Designation],

[Write the Name of the Organization]

[Write Contact Details]

[Write the Sender’s Address]

 [Write the Date of sending the letter]

To,

[Write the Receiver’s Name]

[Write Name of the company]

[Write the Receiver’s Address]

Dear Mr. /Mrs. / Ms. [Write the name of whomsoever it is concerned to]

Sub: Letter to Decline Request for Sponsorship

We received your letter of request for sponsorship for [Write the name of the beneficiary receiving sponsorship] on the day (Write the details). 

We appreciate your interest and faith and to have contacted [Write the name of the sender’s organization.] regarding the request for the sponsorship program. We agree that with the help of this event, your organization is trying very hard to accomplish a worthy cause. 

This letter was to make you aware that the financial allocation of our current quarter does not offer space to us for adding another beneficiary to it. Doing this would cost the company a considerable loss. We want to help your organization as per our capacity, but we are bound to follow the financial policies of our organization to make it stable for some time. 

Although your efforts are praiseworthy, we feel very sorry to inform you that because of the reasons mentioned above, it would be difficult for us to offer you the sum of (Write details) for this sponsorship request.

We would like to ensure that pass this information to our fellow organizations and contacts so that you can receive maximum financial support for your needs.

Thank you for contacting us [Write the name of the sender’s organization]

Best Regards,

[Write the Full Name of the Sender]

sponsorship decline letter

Template: 3

[Write the name of the sender]

[Write the Designation],

[Write the Name of the Organization]

[Write Contact Details]

[Write the Sender’s Address]

 [Write the Date of sending the letter]

To,

[Write the Receiver’s Name]

[Write Name of the company]

[Write the Receiver’s Address]

Dear Mr. /Mrs. / Ms. [Write the name of whomsoever it is concerned to]

Sub: Letter to Decline Request for Sponsorship]

Greetings of the day!

We received your request letter regarding the sponsorship for [Write the name of the beneficiary receiving sponsorship] on the day of (Write the details). 

First of all, we want to compliment you for your interest and to have got in contact with [Write the name of the sender’s organization.] about the request for the sponsorship program. We agree with you fully that, with the help of this event, your organization is trying its very best to accomplish a good cause. 

The purpose of this letter is to make you aware that the financial distribution of our current quarter does not have any space for adding another beneficiary to it. Doing this would force the company to meet a significant loss in amount.

We want to help your organization as much as we can, but we have to follow the financial policies of our organization to continue its stability for some time. 

Although your efforts are for a good cause, we regret to inform you that because of the reasons stated above, it would be very difficult for us to offer you the sum of (Write details) as per this sponsorship request.

We would like to pass on this information to our fellow business partners and contacts so that you can be able to receive good financial support for your needs.

Thank you for contacting and believing us [Write the name of the sender’s organization]

Best Regards,

[Write the Full Name of the Sender]

sponsorship decline letter

Similar Posts: