A Letter to Decline a Job Application

If any person’s application for any job position is declined by your company then as an HR manager or authority member you have the responsibility to inform that person. Now it’s crucial to express it clearly so that the person has not any confusion after getting it.

Here we have included some sample letters regarding this topic, you can easily complete your letter with the following letters. While writing you must have to mention the reason for the declination of this application.

Template: 1

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

 SUB: [ Insert the subject concerned to the letter]

 Greetings of the day!

Thank you for applying at [ Insert the name of the organization].

We had received your application regarding the [ Insert the designation offered by the organization] position that was vacant in our organization. The management has reviewed your CV and we were very impressed with your academic background and skills.

According to the management policies, we consider the applications on a first come first serve basis. We had received your application [ insert the number of days of receiving the application post job announcement] post our announcement for the vacancy.

Since your application arrived later, there were [ insert the number of candidates] who submitted their applications before you did. Due to this reason, we regret to inform you that we have moved on to the next step of our hiring process, and your application wasn’t selected in the first round to be processed for the same.

We appreciate the time and interest you have taken in applying at [ Insert the Name of the Organization]. We wish you the best for everything that is in store for you.

Thank You once again

Best Wishes and Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], [ Insert the name of the Organization]

[ Insert the Full Contact Details]

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