Decline Flexible Working Request Letters: 5 Templates

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In all situations, any company or organization can’t allow the flexible working request, so they have to write a letter to decline this application for a flexible working request. Here we have already provided some sample letters regarding this topic. While writing this letter, you must have to register,
⦁ The reason for the decline of this request.
⦁ Some words to ensure they allow such a flexible working schedule in the future.
⦁ Also, some words to express your message.

Letter Template: 1

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to] 

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

The company has recently reviewed your application concerning a flexible working shift request.

You have been a loyal employee to this organization [ insert the number of years since the employee has joined the organization]. We appreciate the dedication and hard work you have put into the well-being of this organization.

We understand that the current shift you’re working on is hard for you. 

The Department you belong to, which is the Department of [ insert the concerned department of the organization] receives its maximum demand during the current time you’re working on. A change in these timings would hugely affect the demand for this department.

Unfortunately, due to this reason, we regret to inform you that we will not be able to process your request for a change in your current work shift.

We assure you that the company will take this matter into serious consideration and take measures to find a solution.

For further queries regarding this, please contact the concerned authorities. We appreciate your cooperation.

Thank You.

Best Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], [ Insert the Name of the Organization]

[ Insert the Contact Details]

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Letter Template: 2

Letter to Decline the flexible working request due to an inability to recruit additional staff

Dear (Name of the person),

I am sorry to inform you that we cannot accept your request for flexible working hours because if an employee submits flexible work and requests to leave an hour early every day, how could we recruit someone to work just one hour per day? it will be a difficult task for us to search for someone who will work for us for just one hour per day, and even if we get any person, then a company has to incur an additional cost to pay him on an hourly basis. So it was not beneficial to go for flexible working hours for the company.

To search for a candidate for an hour, a company also has to incur advertisement costs. It will be a loss for a company to do flexible working hours.

I hope that being a part of the company, you will never let your company face any losses. It will be not a good option to opt for. It is always necessary to bound under certain regulations to give 100% to the company. There should always some discipline around us for good results. And, better results never came up without rules and regulations. So, we should never get afraid of it.

I hope that you are getting what I mean. So, I will be happy if I see my candidates coping with the same timings. 

Regards,

XYZ

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Letter Template: 3

Letter to Decline the flexible working request due to the burden of additional costs

Dear (Name of the person),

I would like to inform you that I can not accept your flexible working because of the burden of additional costs which the company has to incur. If any of the employees want to work overtime, he would demand more salary or extra payment, which will create clashes among other employees or convert into big arguments. So, to avoid all such differences, it is advisable by the committee that you should not ask for such changes because they will not be going to work for a longer time.

There should always be specific rules that everyone in the company has to follow, and those rules should not get molded in any circumstances. 

It is always easy to demand some changes in the company, but we also have to think about the consequences after making the changes. Making changes in the working environment is not a bad idea, but that changes should bring some benefit to the company. There is no need to take the burden of an additional cost for getting something more, and that more will never make a difference.

I hope that you will not mind if we reject your request for flexible working hours because it will bring only losses to the company and I know that not even a single candidate for our company can see its name going down in any aspect. Hoping for maintaining the best environment inside the company and looking for cooperation among the employees.

Regards,

XYZ

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Letter Template: 4

Letter to Decline the flexible working request due to a struggle to meet consumer demand

Dear (Name of the person),

This letter is in response to the flexible working request, and I would like to inform you that I cannot accept the request for flexible working hours because if we adopt such a policy, then we will have to struggle to meet consumer demand on time. If I free my employees to visit early or late than the set timings, it will create a lot of chaos, and we will be unable to complete our target on time.

If we have to complete our target by 7 in the evening, we will never be able to do so because all of the employees will reach the office according to their comfort zone. 

I like this idea, and I don’t want to demotivate you, but this is not the need for our company. We have to meet consumer demand daily, which can not be done single-handedly. We need a lot of teams with different people, and the teams cannot work efficiently if I leave the timings of arrival and departure to them. People will start blaming each other, and the orders will start pending. Ultimately, the consumers and the company’s prestige will have to suffer.

So, I hope you will understand now that this is not the kind of change we have to make in our company. I also hope you will start accepting the present timings as soon as possible. It is the best we have now. Hoping for the cooperation and dedication from all of your sides.

Regards,

XYZ

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Letter Template: 5

Letter to Decline the flexible working request because quality will suffer

Dear (Name of the person),

I appreciate the idea of flexible working hours requests but do not think that it will be an appropriate change for our company because if we do so, we will have to suffer from the quality of our work. If some people come late from the fixed timing, they must be already tired from their home or other stuff so they may not be able to work effectively and efficiently.

If some people go early than the fixed timings, then there might be a possibility that the work which has to be done is not completed. The quality or standards will suffer if we accept the request for flexible working hours.

It is extremely difficult from our side to make such decisions without considering their pros and cons. If we go for your request then definitely we will have to suffer a lot of cons which is not good for the name of a company. Flexible working hours will bring no positive changes, but it will bring laziness and carefree behavior in employees. 

I hope you also want our company to grow in every aspect, but it is not possible if we let everybody come according to their preferences. There should always be some rules and regulations that every employee of the company has to follow irrespective of their designation. Hoping for a positive response from your side.

Regards,

XYZ

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