When you are framing a letter for an employee working in your organization to approve the conveyance allowance request, then you need to mention in it several details like why you are approving of it and why you think such an employee serving your firm, deserves to get it.
If you want some help to create one with ease then you can go through this effective sample letter written by me as following it you will be able to write yours with perfection.
Letter Template: 1
From
Name
Job position
Organization name
Address
To
Recipient name
Organization name
Address
Subject: Approval Letter for Conveyance Allowance Request
Dear (Name)
I am writing this letter to approve your request for the conveyance allowance which you made on (date). You are our regular employee and maintained a good position in our company.
Under section [mention details of tax law] of Income Tax Rules, you can avail of a tax exemption of (amount) per month or (amount) per annum. It is offered to you to compensate for your travel from the company to various offices.
You do not need to submit bills or receipts to avail conveyance allowance. This allowance will be normally added to your basic salary structure.
Since your promotion in our company, you have been sent out to visit various offices of our company. For that purpose, you requested us to allow you a travel allowance; so, we are willing to give you this allowance as you can pursue official visits as many times as required.
I hope you will give our company a brighter future through your work. For further details, if needed, you can contact me.
Thank you very much.
Regards
Name and signature
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 2
From,
[Mention the name of the sender]
[Mention the designation of the sender]
[Mention the full name of the company/organization]
[Mention the date]
To,
[Mention the full name of the recipient]
[Mention the job title of the recipient]
[Mention the name of the department of the recipient]
[Mention the full name of the entity/organization]
Subject: Letter of Approval for Conveyance Allowance Request.
Dear [Mention the full name of the recipient],
This letter is regarding the approval for the conveyance allowance request you made on [mention the date the request was made] for the period of [mention the length of days in detail].
The conveyance allowance amount you made in the request was [mention the amount of the conveyance allowance] stands to be perfect after going through all the bills you made.
We at [mention the name of the organization/company] do understand that the job you are assigned to requires a lot of travel and other expense.
However, as per the organization’s rules and regulations, proper documentation is required, and you are also aware of that.
To check the bills does require some time by the [mention the name of the department involved in checking the details], so the approval does not happen straight away.
We at [mention the name of the organization/company] appreciate the hard work you put in for doing your work honestly.
You are requested to get in contact with the accounts department for your cheque clearance with this letter. If there are other questions you have, please feel to contact us with the details.
We hope to have this honest and faithful association with you for a long time.
Regards,
Sincerely,
[Mention the name of the sender].
[Mention the designation of the sender]
[Mention the full name of the company/organization]
[Mention the mail ID or the contact number of the sender].
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 3
From,
[Mention the name of the sender]
[Mention the designation of the sender]
[Mention the full name of the company/organization]
[Mention the date]
To,
[Mention the full name of the recipient]
[Mention the job title of the recipient]
[Mention the name of the department of the recipient]
[Mention the full name of the entity/organization]
Subject: Letter of Approval for Conveyance Allowance Request.
Dear [Mention the full name of the recipient],
This letter is to let you know that the request you had made for the conveyance allowance on dated [mention the date when the request was made] has been approved on [mention the date of approval] by the [mention the name of the department] of [mention the name of the organization/company].
I also wish to mention that your approach to all your work is commendable, be it your completing your work or properly submitting requests following the company’s/ organization’s mandate.
I request you to contact the accounts department and follow the paperwork or any other procedures required and collect your dues of [mention the amount of the conveyance allowance]. And, also the mode of payment will be exactly that you opted for, i.e. [mention the mode of payment].
In the future, please follow the same procedures that you have done so far for a smooth and fast clearance.
[Mention the name of the company] also wishes you best wishes for all the jobs you will be taking up in the future. We are glad to have such a hard-working employee like you.
If there are any other queries that we can help you with, contact us.
Sincerely,
[Mention the name of the sender].
[Mention the designation of the sender]
[Mention the full name of the company/organization]
[Mention the mail ID or the contact number of the sender].
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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